STENOGRAPHIC, TYPING, TELETYPE, AND DICTAPHONE TRANSCRIBER TESTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00530R000701780009-5
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 11
• Document Creation Date: December 23, 2016
• Document Release Date: March 13, 2013
• Sequence Number: 9
• Publication Date: March 24, 1986
• Content Type: REGULATION

Declassified and Approved For Release 2014/04/10: CIA-RDP90-00530R000701780009-5
PART I
SECTION 6. TESTS
6-1 [STENOGRAPHIC, TYPING, TELETYPE, AND DICTAPHONE TRANSCRIBER TESTS
(1) Stenographic and typing tests are available on a weekly basis
to all FBIHO employees desiring to participate in.these.examinations.
Arrangements' for these tests may be made through the Personnel. Section of the
Administrative Services Division; Employee Benefits Unit, Training Center.
These tests are also afforded to. applicants and on-board employees in the
field offices. The dictaphone transcriber test is a tape cassette of
dictation to be transcribed by the employee using a dictaphone machine, and
this test is given only, to field office employees. The stenographic test is a
cassette tape dictated at 80 wpm. The typing test is a 5-minute-timed test
given on a basic typewriter. The teletype test is a straight-copy test
consisting of 225 words given on teletype equipment.
(2) The 80-wpm stenographic test is the standard requirement for
the position of Stenographer, GS-4. The typing test is the standard
requirement for the position of Clerk-Typist, GS-3 and GS-4. The Dictaphone
Transcriber Test is given in conjunction with the Typing Test to field office
applicants or employees who will be utilizing dictaphone equipment. All
employees assigned to teletype duties are required to pass the teletype test.
[ 6-2 INSTRUCTIONS FOR AFFORDING STENOGRAPHIC, TYPING, TELETYPE, AND
[ DICTAPHONE TRANSCRIBER TESTS
[ Only current .Bureau-approved tests are to be used.
[ 6-2.1 Stenographic Tests,
. (1) Only official Bureau stenographiC tape cassettes are to be
used when affording the stenographic test. A standard tape recorder must be
used to play the tape cassette (do not use a dictaphone machine). The
official test must only be afforded once. If the employee or applicant must
be tested more than once, a different test must be used.
(2) Instructions for transcription -
[ (a) Place official payroll name of employee, date, EOD, and
[ office of assignment in upper right-hand corner of a single sheet of paper.
(b) If an applicant, applicant's full name and the date
[ should be placed in the upper right-hand corner of the paper.
(c) Set the typewriter for one-inch margins, double spacing,
[ and a ten-space tab indention. Indent only at the beginning of the
[ transcription.
(d) Employee or applicant cannot retype original
transcription.
(e) Verbatim transcription is required. Applicant or
employee is responsible for spelling, punctuation, capitalization and proper
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PART I
SECTION 6. TES-.'S
word division. Dictionaries may be used. In case of error, it is permissible
to use an eraser. Self-correcting typewriters or correcting cape are not
permitted.
(f) Indicate on transcription paper the amount of time
required for transcrj_bing.
(g) Staple all stenographic notes to the transcription
including warm-up notes.
[ 6-2.2 Typing Tests
(1) Only official Bureau typing tests are to be used when
affording the typing test. A standard typewriter must be used. Do not use
self-correcting typewriters or correcting tape. A practice typing test may be
afforded prior to the official test. The official typing test must only be
afforded once. If the employee must be tested more than once, a different
test must be used.
(2) Instructions for a 5-minute-timed-typing test -
(a) Place official payroll name, date, EOD, and office of
assignment in upper right-hand corner of single sheet of paper.
(b)- If an applicant, applicant's full name and the date
should be placed in the upper right-hand corner of the paper.
(c) Set the typewriter for one-inch left margins, single
spacing, and a ten-space tab indention. Double space between paragraphs.
(d) Do not erase or strikeover.
(e) Test must be copied precisely line for line.
(f) Time employee for five (5) minutes.
(g) If entire test is typed before time is called, employee
[ should double space and begin typing test again.
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PART I
SECTION 6. TESTS
[ 6-2.3 Teletype Tests .
Only Bureau-approved tests are to be used. Employees must use
teletype equipment to take the .test. Teletypewriter may be in either
keyboard/tape or tape-only position. Tape is used to run off final copy for
grading purpose, and copy run-off time isnot to be counted,
(1) Place official payroll name, office of assignment, and EOD at
top of sheet.
(2) Indent five spaces at beginning of paragraph.
(3) In case of error, it is permissible to backspace the tape,
obliterate the error, then type correct word or letter.
(4) Test must be typed precisely line for line.
(5) Time should be noted on each test by examiner.
[ 6-2.4 Dictaphone Transcriber Test
(1) Only official Bureau dictaphone transcriber tape cassette is
to be used when affording the dictaphone transcriber test. A dictaphone
machine must be used (do not use a tape recorder). The tape cassette may be
forwarded or reversed if _necessary. The official test must only be afforded
once. A practice dictaphone transcriber test may be afforded prior to
affording the official test. If the employee or applicant must be tested more
than once, a different -test must be used.
(2) Instructions for transcription -
(a) Place official payroll name of employee, date, EOD, and
office of assignment in upper right-hand corner of a single sheet of paper.
(b) If an applicant, applicant's full name and the date
should be placed in upper right-hand corner of the paper.
(c) Set the typewriter for one-inch margins, double spacing
and a ten-space tab indention. Indent only at the beginning of the
transcription.
(d) Employee or applicant cannot retype original
transcription.
(e) Verbatim transcription is required. Applicant or
employee is responsible for spelling, punctuation, capitalization and proper
word division. Dictionaries may be used. In case of error, it is permissible
to use an eraser. Self-correcting typewriters or correcting tape is not
permitted.
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PRT I
SECTION 6. TESTS
(f) Indicate on transcription paper the amount of time
required for transcribing.
6-3. GRADING OF TESTS
All_stenographic, typing and teletype tests afforded at FBIHQ are
graded in the Personnel Section of the Administrative Services Division,
Employee Benefits Unit, Training Center. The following instructions for
grading tests are set forth for the field offices to unofficially determine
the results of these tests. Field offices should never inform an employee or
applicant of the results of a test until notified of the official score from
FBIHQ. In grading these tests in the field offices, examiners should make a
duplicate copy of the test for their grading purposes. The original test
paper should be forwarded to the appropriate FBIHQ office (Special Agent and
Support Applicant Unit or Pay and Position Management Unit) with necessary
forms for processing.
6-4 INSTRUCTIONS FOR GRADING BUREAU STENOGRAPHIC TEST
The exercise consists of 240 words and has been dictated at 80 wpm
for three (3) minutes. Accuracy in the test will be rated on the entire
paper. If the transcription consumes more than[twenty (20)]minutes, two (2)
points will be deducted for every minute thereafter. A grade of 75 percent is
passing, below 65 percent constitutes a NO GRADE.
The following deductions will be made for the errors noted:
ERRORS POINTS
General Rule: Every word omitted, added, inserted, misspelled, transposed or
in any manner changed from the dictation tape will be penalized as follows:
Word omitted 3
Word added 3
Word inserted 3
Misspelled word 3
Transposed word 3
Abbreviation (not dictated or dictated but not
standard use of) 3
Punctuation:
Failure to use punctuation 1
Incorrect punctuation 1
Division of words (each error in)
Erasures and strikeovers
1
1
(Maximum for exercise) 5
Incorrectly compounded word 1
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PART I
SECTiON 6.. TESTS
[ ERRORS (Contd)
POINTS
(Contd)
[ Capitalization
1
[ Interlineation
1
[ Plural instead of singular if grammatical connection
is affected
is not affected
[ Singular instead of plural if grammatical connection
is affected
is not affected
3
1
[ Spacing:
[ Following punctuation marks
1
[ Between words
1
[ Incorrect tabulation
1
[ Incorrect margins
1
[ 6-5 RULES TO BE FOLLOWED IN GRADING BUREAU TYPING TESTS
A score of 40 wpm is required for the GS-4 position
and
a
score
of
[ 30-39 wpm is required for the GS-3 position.
[ 6-5.1 Errors
(1) General Rule: Every word omitted, added; misspelled,
transposed or in any manner changed from the printed copy will be penalized as
follows:
(2) Omission - Charge one error for each letter, figure, or
punctuation mark added. Charge one error for each entire line added or
retyped and for part of a line added or retyped. Charge one error for each
word containing a mistake in added or retyped lines.
(3) Misspelled Words - Charge one error for each misspelled word.
(4) Transposition - Charge one error for each transposed word,
plus an error for each word in the transposed matter containing a mistake.
(5) Faulty shifting and lightly struck characters - Charge one
error for each character appearing either above or below the line or lightly
struck character if the whole character is discernible.
(6) Capitalization - Charge one error for failure to capitalize
as in printed copy. Charge one error for an entire line or part of a line
typed in solid capitals plus an error for each word containing a mistake.
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PART I
SECTION 6. TESTS
( (7) Indention - Charge one error for each failure to indent as in
( copy.
( (8) Margins - Charge one error for each irregularity in left
[ margin. Charge one error for each deviation from the test in the right
( margin.
(9) Spacing - Charge one error for incorrect spacing between
lines, words, and after punctuation marks that differ from printed copy.
(10) Strikeovers - Charge one error for each strikeover.
(11) Last word - Charge one error for a mistake in the last word
[ typed, whether or not the word is completed.
( ONLY ONE ERROR MAY BE CHARGED IN A WORD, INCLUDING ITS FOLLOWING PUNCTUATION
[.AND SPACING.
NOTE: Use a check mark to indicate each error.
6-5.2 Calculation of Grade
Each character or space in a line counts as one stroke. Determine
the number of strokes typed. If a partial line is typed, count the strokes
and add to the total strokes in line above. Do not add strOkes in retyped
lines. Subtract strokes from the total number of strokes for omitted lines.
Divide tile number of strokes by (5) five to determine the gross number of
words typed. For each error, deduct (10) ten words from the gross number of
words. Divide by (5) five to determine net wpm typed. Round off fractions to
nearest whole number.
[ Example:
[ A typist typed 1,233 strokes with 2 errors in 5 minutes
[ 1,233 divided by 5 = 247 gross words
[ 2 (errors) x 10 = 20 penalty
[ 247 - 20 = 227 net words
[ 227 divided by 5 (minutes) = 45 net wpm
PASSING GRADE = 40 WPM]
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PART I
SECTION 6. TESTS
6-6 RULES TO BE FOLLOWED IN GRADING BUREAU TELETYPEWRITER TESTS
The exercise will consist of 225 words. In determining accuracy
the rating will be made-on the entire exercise. Accuracy will be considered
as the basis of the percentage grade. The time required to complete the
exercise will not be considered on the percentage grade. The rate of speed
will be shown by stating, in addition to the accuracy percentage, the number
of words typed per minute. A speed of 35 wpm with a percentage rating of
75% in accuracy is considered the minimum passing grade, except that secu-
rity patrol clerks should be graded only as to accuracy.
6-6.1 Errors Deduct
Addition - each word 5
Compounding words - each error in 1
Failure to compound - each error in 1
Division- misdivision of word at end of line 1
Insertion - striking a letter instead of space bar 1
Interlineation - writing between lines 1
, (Maximum for exercise) 5
Line - writing one line over another 20
If both lines repeated 5
Margin -
Irregularity in left-hand margin 1
Gross irregularity in right-hand margin 1
(Maximum for exercise) 5
Misspelling - not corrected 5
Omission -
Each word or figure 5
Two or more consecutive words if the words omitted do
not constitute more than one printed line 10
Two printed lines omitted (or more than one line) 20
Piling letters -
Piling letters over each other at the end of a line
? when all letters are decipherable 1
Punctuation - failure to punctuate as in copy 3
Repetition - each word 5
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PART I.
SECTION 6. TESTS
Errors
Deduct
Spacing-
-
Incorrect
Incorrect spacing between lines 1
Spacing between letters of a word
Lack of space between words 1
Each extra space between words 1
(Maximum for exercise) 5
Inconsistent spacing after punctuation 1
Strikeout 1
Substitution 5
Transposition 3
Unfinished word - due to coming to end of line when word
rewritten on next line 1
Miscellaneous errors 1 to 5
6-6.2 Words Per Minute Based on 225-Word Teletype Test
Time Utilized Words Per Minute
3.1
72
3.2
70
3.3
68
3.4
66
3.5
64
3.6
62
3.7
61
3.8
59
3.9
58
4.0
56
4.1
55
4.2
54
4.3
52
4.4
51
4.5
50
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PART I
SECTION 6. TESTS .
Time Utilized -Words Per Minute
4 6
49
4.7
48
4.8
4.9
5.0
5.1
44
5.2
43
47
46
45
5.3
42
5.4
42
5.5
41
5.6
40
5.7
39
5.8
39
5.9
38
6.0
38
6.1
37
6.2
36
6.3
36
6.4
35
6.5
35
6.6
34
6.7
34
6.8
33
6.9
33
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PAPP I
. SECTION 6. TESTS
Time Utilized Words Per Minute
7.0 32
7.1 32
7.2 31
7?3 31
74 30
6-6.3 Table of Converting Seconds into Tenths of a Minute
Number of Seconds Tenths of minute
1- 2 .0
3- 8 .1
9 - 14 .2
15 - 20 .3
21 - 26 .4
27 - 32 .5
33 - 38 .6 ?
39 - 44 .7
45 - 50 .8
51 - 56 .9
57 - 60 1.0
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PART I
SECTION 6. TESTS
6-7 INSTRUCTIONS FOR GRADING THE BUREAU DICTAPHONE TRANSCRIBER TEST
The exercise consists of 240 words and has been dictated at 80 wpm
for three (3) minutes. Accuracy in the test will be rated on the entire
paper. If the transcription consumes more than (10) ten minutes, two (2)
points will be deducted for every minute thereafter. A grade of 75 percent is
passing, below 65 percent constitutes NO GRADE.
The following deductions will be made for the errors noted:
6-7.1 Errors
General Rule: Every word omitted, added, inserted, misspelled,
transposed or in any manner changed from the dictation tape will be penalized
as follows:
ERRORS POINTS
Word Omitted 3
Word Added 3
Word inserted 3
Misspelled word 3
Transposed word 3
Abbreviation: (Not dictated or dictated but not
standard use of) 3
Punctuation:
Failure to use punctuation 1
Incorrect punctuation 1
Division of words (each error in)
1
Erasures and strikeovers 1
(MaXimum for exercise) 5
Incorrectly compounded word 1
Capitalization 1
Interlineation 1
Plural instead of singular if grammatical connection
is affected 3
is not affected
Singular instead of plural if grammatical connection
is affected 3
is not affected 1
Spacing:
Following punctuation marks 1
Between words 1
Incorrect tabulation
Incorrect margins 1
[ 6-8 [DELETED]
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