AMENDMENT OF DELEGATION OF AUTHORITY TO APPROVE REQUESTS FOR EXTERNAL TRAINING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00708R000100080009-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 27
• Document Creation Date: November 16, 2016
• Document Release Date: April 3, 2000
• Sequence Number: 9
• Publication Date: March 10, 1955
• Content Type: REGULATION

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In view of the fact that the attarhment represents the
first in a series of notices origin tis Frith the Deputy
Director (Support) it is suggeste1. that recipients may
find it conv e, ient to file these according to serie3
with other Agency regulatory issuances of ".be sue? series.
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DEPU'TY' DIRECTOR (SUPPC T)
DD!S Notice No. 25-40o-i
NOTICE NO. 25-40C3-1 TRA PID G
10 March 1955
AMEN ENT Or DELrEGATIiM OF AU ['fiMM
TO APPROVE REQUESTS FO . ` `rERNAL T ADtING
Rescisr 1.o:,x: Memorar?dum from Deputy Director (Administration) to: General
Counsel, Director of SEC:?rity4 Co1m tral?er,, Auditor-in-Chief.
Chief, t gi.stics Office, Chief. Medical Office, dated 11 March
1954. s!xb,~ ect : "Training At Non -CI: Facilities Under Publ.j c
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1. GENERAL
a. The rescinded t emorandum c't.ted stove had de-leg:t;ed to Office dead
and Staff Chief its the then Deputy D rectjr (Adaa .rt1?st.raf -OP) crgsnzzatiorn
the a,.i.t101-ity to e:ndor5?a requ st:;; for. tra:3.rting at non-CIA fac: lities under
P=bllc I'aw 110, as well as Individual career raevelopre?r-t plants. This dele-
25X1 A gaticsn by the Deputy Director (Ae.trlni.s wraz;j.on) was.'
, in reality. a redelega-
tion of the powers granted him under the
25X1
=, provisions of CIA Regulation
A - Training at Non.-C.TA }~ a.ci lities Under Public I.,w 110." This step
had been taken in the interests of expediting the process of Ex1erna,l
Training Requests, which had heerr suh,ect to considerable delay In their
passage from the originator to the Director of Training.
b. Experience since that date, however, indicates that there should be a
further review of those Requests for 2eternal Training which have a high
dollar value in terms of actual tuition contracted for, or in terms of a
combination of tuition, per d'-.e a and travel costs. This additional review
is also indicated for those external. training courses which may have no
actual tuition cost, and ray not involve per diem or travel expense-, but
where the -individual devotes full time on full salary to such training
for a period in excess of seven weeks.
2. POLICY
a. Accordingly, the delegation contained in the rescinded memorandum above
Is hereby modified, and the terms of the restated policy brdadened to
include the Offices of Training, Communications, and Personnel, to require
that when a Request for External Tra.ini.ng involves a direct or indirect
expenditure of Agency funds, as outlined in Section l.b above, in an
wnount in excess of $175, the Request will be endorsed by the ap ropriate
Office Head or Staff Chief and forwarded to the Deputy Director (Support)
for concurrence prior to transmission to the Director of Training for
final approval..
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DL7/S Notice No. 2 J 4 -i
DEPTTTx )I .?T (U P T) ' .ItttNG
NOTICE 5w ~ 25JL O-l 10 F4 re'n 1955
b. In b11 other instances where an Ot fice }kad or Staff" Chief favorably en-
dorses a tequest for Ext+ xrial Tx'ai 1n Iii an aw a nt less than $175 under
the, delegation hertz set forth, aiae copy of each For?ri 51-133, "Request
for Train.?.n; at Non.-CIA ;s'ac' 11ty," shell by forty. ,:rded for ixzformation
purroses to the Off" ce of the . Depuut Director (Sarport) at the time all
a.dd tiona1 copies are d lsp,,atched. to the Director of Training.
3. {.CEF'T`I(111S
Nothing contained herein shall be construed as a con.tra.vention of the review
pxocedu es established by the CIA Career Council in corijunction with the
'.`f. ace of Training, for the screening and selection of c.andirlates for certa .n
extermrd tra. ning courses e. g. , the Plat:onai War College, Departnaen.t of
efetse colleges w.r.d schools, "Earvard Univer; t; Aeclvai`nce: Managemant Program,
etc.
L. K. "WHITF,
Deputy Director
(Support)
2 k."3
5 Ai
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MANAGEMENT'
DD/S ADMINISTRATIVE
INSTRUCTION No. 0-1
26 March 1964
ENTERTAINMENT OF GOVERNMENT OFFICIALS
(For O/DD/S Record Only)
REFERENCE: Memo dtd 5 Mar 64 to DD's, OGC, & IG fr Ex Dir-Compt,
subj: "Entertainment of Government Officials"
1. This instruction is for the record only. Copies of the reference memo-
randum have been distributed to Support operating officials. This information
is being reproduced as a DD/S Administrative Instruction for the purpose of
keeping a readily accessible central file of certain selected materials, in-
cluding some delegations of authority, which do not require general dissemina-
tion. Instructions of this -type will be numbered chronologically with the number
prefixed by a "0" in order to distinguish these from the normal Administrative
Instructions.
2. Occasionally, in the furtherance of official discussion, it is advantageous
to provide entertainment for representatives of other agencies of the United
States Government with whom CIA officials are required by their duties to
conduct extensive liaison. Although the extraordinary authorities of the
Director of Central Intelligence would permit him to approve the use of official
funds for the entertainment of U.S. officials in special or extraordinary cir-
cumstances dictated by security or in the furtherance of a specific service
vital to the Agency's mission, it would not be appropriate to use this authority
for this purpose when reciprocation by other U.S. Government officials must
be borne from their private funds. Consequently, requests for reimbursement
for luncheons, dinners, or other similar entertainment attended exclusively
by U.S. Government officials will be denied.
3. Reimbursement for luncheons, dinners, or other similar operational
entertainment given for a private citizen of the United States or a foreign
national may be authorized in advance by the operating official concerned when
it is properly justified as necessary in connection with the attainment of a
specific operational objective of the Agency. Operating officials should use
discretion in authorizing such expenses in order to ensure that the entertain-
ment will serve an official purpose, that it is not lavish and that the number
of U.S. Government officials attending is in keeping with the official purpose
to be served. Claims for this type of entertainment should be prepared and
approved in accordance with the provisions of
FOR THE DEPUTY DIRECTOR FOR SUPPORT
EXECUTIVE OFFICER
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MANAGEMENT DD/S ADMINISTRATIVE
INSTRUCTION No. 0-2
26 March 1964
SUPERVISORY PERFORMANCE
(For O/DD/S Record Only)
REFERENCE: Memo dtd 13 Mar 64 to D/Pers fr A-DCI, subj: "Supervisory
Performance in Matters of Employee Performance and Behavior"
1. This instruction is for the record only. It will not be distributed to Support
Offices because the reference memorandum has been made available to them.
2. There are cases in the Agency where the personal conduct or job perform-
ance of an individual is so deficient that it is highly questionable whether he is
suitable for continued employment in CIA. In few instances is the deficiency
or transgression a spontaneous or isolated affair; rather, investigation usually
discloses a lengthy process of deterioration in performance or moral fiber.
Far too frequently there is evidence that supervisors at all levels have not
taken reasonable corrective action to guide, criticize, and discipline. In some
cases, serious defects have been quietly tolerated or even concealed for mis-
guided reasons of compassion or friendship with inadequate regard for the vital
interests of the Agency and the government.
3. Agency regulations and procedures for the official investigation and handling
of these matters, if complied with, should assure discreet, equitable, and
effective solution to any questions of employee suitability that might arise.
4. As part of the over-all Agency program to ensure high standards of suita-
bility and to improve supervisory performance, the Director of Personnel has
been directed to conduct a thorough investigation of any case which comes;:to
his attention raising questions of suitability for continued employment and to
make appropriate recommendations to the Deputy Director of Central Intelli-
gence. Where investigation reveals a failure to comply with
"integration of employee information, " or other failures to assume and dis-
charge supervisory responsibilities properly, the report will include specific
comments and recommendations in that regard.
5. There is no intention here to grant relief from the command responsibility
for personnel management. The memorandum from the Deputy Director of
Central Intelligence is directed at cases where the command responsibility
has not been properly met.
FOR THE DEPUTY DIRECTOR FOR SUPPORT
EXECUTIVE OFFICER
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DD/S ADMINISTRATIVE
INSTRUCTION No. 0 -3
26 March 1964
CERTIFYING OFFICERS AND CASHIERS
(For O/DD/S Record Only)
REFERENCES: 1. Letter to Julian Cannon, Chief Disbursing Officer, Dept.
of Treasury fr DDCI dtd 4 Mar 64. (DD/S 64-0645)
2. Memo to DDCI fr A-D/Fin dtd 6 Feb 64, subj: "Delega-
tion of Authority to Appoint Certifying Officers and to
Request Appointment of Cashiers" (DD/S 64-0768)
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1. This instruction is for the record only and will be retained in the Office
of the Deputy Director for Support without further distribution. The basic
delegations of authority are contained in the references.
2. The Deputy Director of Central Intelligence has delegated to the Director
of Finance and the Deputy Director of Finance authority under 31 U.S. C.
82b to appoint and revoke appointments of Certifying Officers for this Agency.
3. Pursuant to Treasury Department's Circular No. 1030, revised June 1, 1962,
authority to request the designation and revocation of individuals to serve as
Cashiers for this Agency is delegated to the Director of Finance and Deputy
Director of Finance.
4. Designations of Certifying Officers and Cashiers must be approved by
the Deputy Director for Support before they are transmitted to. the Treasury
Department.
FOR THE DEPUTY DIRECTOR FOR SUPPORT 25X1 A
Distribution:
Orig - Regs Control - Subject
1 - Chrono
1 - EO-DD/S
1 - SA-DD/S
1 - DD/S
EXECUTIVE OFFICER
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TRAVEL DD/S ADMINISTRATIVE
10 June 1964 INSTRUCTION No. 0-4
TDY PER DIEM FOR DEPENDENTS
(For O/DD/S Record Only)
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REFERENCE: Memorandum dtd 18 January 1963 to DDCI fr DD/S, subj:
"TDY Per Diem for Dependents" (DD/S 63-0265)
1. In a number of cases it is necessary or desirable, in ordering an employee
to his permanent post of assignment abroad, to assign him for brief periods of
temporary duty at one or more points en route to his PCS point and in some
instances this requires travel by other than the most direct route. Similar
needs arise upon transferring an employee from his permanent post of duty
abroad to one in this country or to another one outside the United States. In
these cases his dependents usually must accompany him.
2. On 2 February 1963, the Deputy Director of Central Intelligence approved
payment of TDY per diem for dependents, stipulating that each case should
be considered individually. Authorizations should be made in the light of
possible dependents involvement and approvals made only by the Deputy
Director concerned.
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TRAVEL
10 June 1964
DD/S ADMINISTRATIVE
INSTRUCTION No. 0-5
REPRESENTATIONAL TRAVEL
(For O/DD/S Record Only)
0
REFERENCE : Memorandum dtd 28 March 1964 to Executive Director-
Comptroller fr DD/S, subject: "Representational Travel"
(DD/S 64-1785)
1. Last year the Congress passed the Foreign Assistance Act of 1963
(Public Law 88-205) amending the Foreign Service Act of 1946 to permit
payment of travel expenses for an employee to be accompanied by one
member of his family on official travel abroad for representational purposes.
In considering the advisability of amending our travel regulations to permit
representational travel for dependents, it is agreed by the Assistant Deputy
Director for Plans, the Executive Director-Comptroller, and other interested
parties that, while we may find it advantageous to use this authority from
time to time, it should be closely controlled.
2. Representational travel for dependents of members of the Support Career
Services may only be authorized by the Deputy Director for Support and each
case must be individually justified.
FOR THE DEPUTY DIRECTOR FOR SUPPORT
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EXECUTIVE OFFICER
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OFFICIAL ENTERTAINMENT
(For O/DD/S Record Only)
REFERENCES: 1. Unsigned, undated memorandum to the Deputy Directors
fr the Executive Director-Comptroller, sub j:. "Official
Entertainment in the Executive Dining Room" (DD/S 64-
2871, rec'd 20 May 1964)
2. DD/S Administrative Instruction No. 0-1, dtd 27 Mar 64,
"Entertainment of Government Officials"
1. Agency employees attending entertainment functions in the Executive Dining
Room shall in all cases pay for their own food and drink.
2. Policy and procedures on luncheon functions are as follows:
a. Regardless of the employment status of the guests, Agency employees
will pay for their meals at the prices quoted on the luncheon menu (if drinks
are served there will be an additional charge of 50? per drink).
b. If the function is attended by U. S. Government employees exclusively,
the host will be billed for the non-Agency guests per paragraph 1, reference a.
c. If the function involves official entertainment of non-U. S. Government
employees or a combination of non-U. S. Government and U. S. Government
employees, cost of meals and drinks for all non-Agency guests will be a re-
imbursable item. For administrative convenience, when a single luncheon
function consists of two or less non-Agency guests, charges for their meals
will be absorbed by the Mess fund. In those cases involving three or more
non-Agency guests, the host will be billed for all non-Agency guests with the
understanding that he can claim reimbursement through the normal administra-
tive channels of his Directorate.
3. Policy and procedures on evening dinner functions are as follows:
DD/S ADMINISTRATIVE
INSTRUCTION No. 0- 6
12 June 1964
a. If the dinner function is attended by U. S. Government employees
exclusively (Agency and non-Agency), charges for food and drink will be
prorated among those in attendance and individuals will be billed accordingly.
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Non-Agency personnel in attendance will be billed directly and it is the
responsibility of the host to insure that this is understood by the attendees.
(Past experience in these affairs indicates an average cost of $5 per person.)
b. If the function involves entertainment of non-U. S. Government em-
ployees or a combination of non-U. S. Government and U. S. Government
employees, the function will be billed as follows: Agency employees will
pay a flat charge of $3 for food and drink. The host will be billed (and can
claim reimbursement through his regular administrative channels) for the
difference between the total cost of the dinner and the charges billed the
Agency employees in attendance. For example, a dinner function for twenty
people consisting of sixteen Agency and four non-U. S. Government employees
would be billed as follows:
Total costs for food and drink
$100.00
Less amount billed sixteen Agency
personnel at $3 per person
- 48.00
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Balance billed host for which
reimbursement can be claimed.
$ 52.00
c. Overtime expenses for dinner functions will be considered as an
Agency expense incident to official entertainment. To avoid unnecessary
bookkeeping these costs will be absorbed in the salary allotment for the
Director's Office. Records will be kept on the amount of overtime involved
and if it appears that the volume of dinner functions is unduly distorting
overtime costs for the Office of the Director, subsequent accounting adjust-
ments may be made charging the allotment of the Directorate concerned.
FOR THE DEPUTY DIRECTOR FOR SUPPORT
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Executive Officer to the
Deputy Director for Support
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CORRESPONDENCE DD/S ADMINISTRATIVE
? INSTRUCTION No. 0-7
10 March 1965
WHITE HOUSE REFERRALS
(For O-DD/S Record Only)
REFERENCE: Memorandum for Cabinet Members and Agency Heads from.
Special Assistant to the President dtd 16 Feb 65
1. The volume of mail addressed to the President is increasing sharply and White
House referrals are increasing proportionately. The President has requested:
a. That referred correspondence addressed to the President be replied
to within 48 hours, excluding weekends and holidays.
b. That where initial acknowledgments are used, promising substantive
responses later, such follow-up letters should be dispatched within five
working days.
c. That all correspondence reflecting adequate return addresses be
acknowledged with appropriate replies.
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2. In order to ensure compliance with these instructions, each Office in the Support
Directorate has designated an officer to be responsible for prompt and proper re-
sponses to correspondence referred to the Agency by the White House. Designees
are as follows:
Office of Communications Executive Officer
Office of Logistics
Office of Medical Services
Office of Personnel
Office of Security
Office of Training
Policy Staff
ief, Policy and 25X1 A
ecutive Officer
e Officer
Chief, Plans and
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RECORDS MANAGEMENT DD/S ADMINISTRATIVE
21 September 1965
INSTRUCTION No. 0-8
OFFICIAL DIARIES OF LYMAN B. KIRKPATRICK, JR.
(For O/DD/S Record Only)
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REFERENCE: Memorandum dtd 27 August 1965 to CIA Records
Administration Officer fr Executive Officer to the
Deputy Director for Support, subj: "Official Diaries
of Lyman B. Kirkpatrick, Jr." (DD/S 65-4053)
The Official Diaries of Mr. Lyman B. Kirkpatrick, Jr. have been sent to the
Records Center By memorandum dated 25 August 1965, the
Executive Director-Comptroller stated that access to these records is to be
allowed only after receiving the personal permission of the Executive Director-
Comptroller. The CIA. Records Administration Officer acknowledged this
restriction in his endorsement dated 9 September 1965 on memorandum dated
27 August 1965 (DD/S 65-4053).
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
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EXECUTIVE OFFICER
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DD/S ADMINISTRATIVE
4 October 1965 INSTRUCTION No. 0-9
APPROVAL AUTHORITIES
(For O-DD/S Record Only)
REFERENCES: 1. Memo dtd 23 Dec 63 to DD/P, DD/I, DD/S&T, and
DD/S fr DDCI, subj: "Approval of Research and
Development Activities"
2. DD/S Administrative Instruction No. 64-2.
3. Memo dtd 29 Jul 65 to ExDir-Compt fr DD/S, subj:
"Approval Authorities "
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1. -provides general policy guidance on approval authorities
relating to the Agency's system for processing budgets and programs,
allocating funds, and reprogramming fund allotments. Guidelines for the
approval of R&D activities, which are processed separately from the
Operating Budget, appear in a memorandum dated 23 December 1963 from
the DDCI to the Deputy Directors.
2. To supplement the guidance in the foregoing references and
clarify the monetary levels involved, the Deputy Director for Support has
obtained a current restatement of his approval authorities with respect to
Agency funds allotted to the Support Directorate. In a memorandum dated
29 July 1965 (Reference 3), the Executive Director-Comptroller has con-
firmed that the DD/S is authorized to:
a. Retain the authority to approve research and develop-
ment activities as delegated to the Deputy Directors-by the DDCI
in his memorandum of 23 December 1963. (Recorded in DD/S
Administrative Instruction No. 64-2. )
b. Approve activities other than research and development
involving funds not exceeding $100, 000 when such activities are
not specifically included in DCI approved office budgets and programs.
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c. Approve construction activities or real estate purchases
involving funds not exceeding $25, 000 when-such actions are not
specifically included in DCI approved office budgets and programs.
d. Approve activities other than research and development
regardless of financial magnitude when such activities are
specifically included in DCI approved office budgets and programs.
e. Approve incremental reprogramming of funds within
the Offices of the Support Directorate not exceeding a total of
10 per cent of an Office allotment.
In exercising these authorities, the Deputy Director for Support will, of course,
continue to submit for DDCI approval any proposed commitment of funds for
any purpose, regardless of magnitude, when such undertaking is believed to
be particularly sensitive or of significant interest to the DDCL
FOR THE DEPUTY DIRECTOR FOR SUPPORT:
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MANAGEMENT DD/S ADMINISTRATIVE
21 October 1965 No. 0-10
/'1V Sr1?U cr) On!
PRESENTATION FILE
(For O-DD/S Record Only)
1. A "Presentation File" has been established in the Office of the
DD/S Registry in which will be accumulated material\useful in developing
presentations and briefings for the Director and other Agency officials,
and for the Bureau of the Budget and other outside agencies, as appropriate.
The material accumulated will relate to the processes of Planning,
Programming and Budgeting at the Directorate level. It will include data
and statistics on DD/S office workloads and manpower resources, support
provided other U.S. Government agencies by CIA in overseas areas,
economy measures and cost reduction programs, and any other material
useful in presentations justifying and defending Directorate requirements
for funds and personnel.
2. The end purpose of this, Presentation File is to have immediately
available factual information in the form of current DD/S office statistics
together with visual aids, from which material can be culled selected data
appropriate to a particular activity on which a presentation is required.
Examples of desired material noted above are but a small part of an
information flow received on different desks in the Office of the DD/S
which would otherwise be retained in appropriate but separated subject
files in the Registry.
3. When material of the nature and for the purpose as described above
is released for filing, it should be clearly marked "Presentation File. "
Although this file serves a special purpose in accumulating particular
information in a central location, its maintenance and the normally exercised
procedural requirements of access to and withdrawal of material are to be
observed.
FOR THE DEPUTY DIRECTOR FOR SUPPORT: 25X1 A
EXECUTIVE OFFICER
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MEMORANDUM FOR:
SUBJECT : Presentation File
It is proposed to utilize segregated file space in the Office of the
DD/S Registry to hold accumulated material which can be used to advantage
in DD/S presentations to the DCI, Bureau of the Budget, and on other
occasions as appropriate. This material would include data and statistics
on office workloads, economy measures and cost reduction efforts, CIA
support to other U.S. Government agencies overseas, office responses to
crises and emergency situations, etc . , etc. In addition, speech outlines,
VU -graphs, graphics and briefing materials would be held for future use
and for reference purposes. The material to be accumulated will relate
to the processes of Planning, Programming and Budgeting at the Directorate
level.
Much of the material for this file will have been received by the
SPA -DD/S in response to requirements placed on the DD/S Offices. Some
material is received from time to time in other offices in the O-DD/S.
In order that all pertinent material can be collected and retained in one
segregated area, it is necessary that everyone know about this file. To
this end a proposed Administrative Notice, for distribution only within
the O-DD/S, is attached for your approval.
Attachment:
Proposed Administrative
Approved For Release 2000/06/01 : CIA-RDP90-00708R000100080009-2
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