REPORT OF AUDIT OF OFFICE OF DATA PROCESSING FOR THE PERIOD 1 MAY 1982 - 31 MAY 1984 (S)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00992R000100040001-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 17
• Document Creation Date: December 19, 2016
• Document Release Date: July 12, 2005
• Sequence Number: 1
• Publication Date: November 20, 1984
• Content Type: MF

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0 NOV 1984
MEMORANDUM FOR: Chief, Audit Staff
VIA: Deputy Director of Administration
Director of Data Processing
Report of Audit of Office of Data Processing
For the Period 1 May 1982 - 31 May 1984 (S)
REFERENCE: Memo for D/ODP fm C/AS, dtd 25 Oct 84,
Same Subject (ODP-84-1607)
1. The following are ODP's actions on the recommendations
contained in the referenced report:
Recommendation No. 1: Develop and maintain a comprehensive
disaster recovery plan.
ODP Action: We recognize the lack of a disaster recovery
plan as a serious shortfall. Consequently, in previous
years we submitted budget initiatives for a backup computer
center, but were unsuccessful in defending them through the
budget process. In FY 1986, this requirement is being
addressed in the Office of Communications' Systems
Survivability Initiative.
Without a backup computer facility, developing a
comprehensive disaster recovery plan would prove to be a
fruitless exercise--the plan would simply be overtaken by the
specifics of the disaster. However, we are doing some things
in our normal course of business which will help make future
planning easier--purchasing hardware which will be compatible
across our centers; minimizing operating system differences;
providing the facility to place critical applications under
production control; and, backing up our systems routinely
including off-site storage.
25X1
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SUBJECT: Report of Audit of Office of Data Processing
For Period 1 May 1982 - 31 May 1984
While even these simple activities can be construed to
provide us with some recovery capability, it would be naive
to assume any capability would survive a true disaster. The
cornerstone of a comprehensive plan is off-site control of
both the hardware and software resources.
Recommendation No. 2: Use ACF2 to verify authorization to
check out ODP tapes.
ODP Action: We are investigating the use of ACF2, as well as
other facilities, to verify authorization to check out our
tapes.
Recommendation No. 3: Conduct annual tape inventories and
retain applicable documentation for audit.
ODP Action: Processing Systems Group will conduct an annual
Tape Library inventory during the first quarter of each
calendar year.
Recommendation No. 4: Update and maintain the Tape
Management Catalog.
ODP Action: The Tape Management Catalog is being updated.
The maintenance procedures for the catalog are also being
updated.
Recommendation No. 5: Improve minidisk access controls.
ODP Action: We have begun the time and resource intensive
process of defining user-written disk access authorizations.
Because the effort is costly, we are also investigating
alternative methods.
Recommendation No. 6: Conduct an inventory of WANG equipment
and update the accountable property records accordingly.
ODP Action: Our Logistics Staff is conducting an inventory
of WANG equipment. Upon its completion, property records
will be updated and maintained by this staff.
Recommendation No. 7: Update and maintain the formal and
informal records of lease/purchase equipment.
ODP Action: Lease/purchase equipment records have been
updated and will be kept current.
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SUBJECT: Report of Audit of Office of Data Processing
For the Period 1 May 1982 - 31 May 1984
Recommendation No. 8: Establish consolidated memorandum
receipt accounts for in-use property.
ODP Action: Consolidated memorandum receipt accounts for in-
use property have been established.
Recommendation No. 9: Reconcile lease/purchase information
in the Logistics Branch to data in the Resource Acquisition
Management Staff.
ODP Action: Lease/purchase information in the Logistics
Branch has been reconciled with that in the Resource
Acquisition Management Staff.
Recommendation No. 10: Appoint a WANG systems manager.
ODP Action: The Chief, Logistics Staff is the WANG systems
manager and will institute appropriate procedures for
maintaining property records of WANG equipment. (See
Recommendation No. 6 Above) (S)
2." If you or your staff have any questions on this matter,
please call
cc: IG
O/Compt/BMG
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SUBJECT: Report of Audit of Office of Data Processing
For the Period 1 May 1982 - 31 May 1984
25X1 C/P&PG/MS/OD~
Original - Addressees
1 - Inspector General
1 - O/Compt/BMG
2 - O/D/ODP
2 - ODP Registry
1 - MS File ( Audit of ODP)
1 - MS Chrono
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ODP STAFF SUMMARY SHEET
Report of Audit of Office of Data Processing
For the Period 1. May 1982 - 31 May 1984
D/ODP Approval/Signature
STAT ACTION OFFICER (Incl. Ext.)
Memo for D/ODP fm C/AS, dtd 25 Oct 84,
Same Subject (ODP-84-L607)
RESOURCE PACKAGE & COSTS (If applicable):
COMPONENT/
OFFICER
INFORMATION/
COMMENT
CONCURRENCE
APPROVAL/
SIGNATURE
INITIALS
DATE
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EXO/ODP
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DD/ODP
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D/ODP
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