WEEKLY REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00998R000100140001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 23, 2016
• Document Release Date: December 18, 2012
• Sequence Number: 1
• Publication Date: March 31, 1988
• Content Type: MEMO

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/LI
25X1
MEMORANDUM FOR: Deputy Director for Administration
FROM:
SUBJECT:
Director ot Training and Education
Weekly Report
31 March 1988
* 1. The Office of Training and Education's (OTE) new skills program
"Working with People", conducted by the Leadership Development Division,
begins this week with seven courses scheduled for pilot runs in April and
May 1988. The first course, one day on Effective Meetings, runs on
1 April. This new program will also "reintroduce" the highly sought
25X1 after Leadership Styles and Behavior.
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* 3. Mr. Peter F. Gruden, Assistant Administrator for Planning and
Inspections of the Drug Enforcement Administration, accompanied by staff
assistants, Mr. Calvin G. McFarland and Mr. William Oaks, spent
25X1 21 and 22 March for briefings and
25X1 demonstrations.
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CONFIDENTIAL
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SUBJECT: Weekly Report
J. From 16 - 19 March OTE's Language Training Development Division
(LTD), Chief of Testing, accompanied by an LTD training specialist,
conducted an English as a Second Language (ESL) Oral Proficiency Testing
and Rating Workshop for the United States Information Agency (USIA). The
first of its kind to be held at USIA, the workshop's objective was to
train a cadre of overseas English language testing specialists who will
screen the English proficiency of foreign nationals planninR to study in
25X1 the United States.
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CONFIDENTIAL
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11, SECRE11
29 March 1988
MEMORANDUM FOR: Director of Training and Education
25X1 FROM:
Ghia, Intelligence Training Division
25X1 SUBJECT: IT Weekly Report
1. Henry Schreiber of the Soviet Realities Institute attended the
12th Annual Arden House Conference, co-sponsored by the Russian Research
Center of Harvard University and the Harriman Institute of Columbia
University. This year's theme was "Detente Revisited?", and speakers
included the present U.S. Ambassador to the Soviet Union, Jack Matlock.
Henry's "mission" was both to learn and recruit, and he spotted several
prospective speakers among the participants. The Conference is heavily
subscribed by the business community, and Henry hopes to draw on
participants for a session later this year on "Dealing with the Soviet
25X1 Union." ,on-Ic.? '5
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SUBJECT: IT Weekly Report
LY.L.A.41W11
4. Nineteen students from all four directorates attended the
International Narcotics Intelligence Issues course conducted by the
Topical Issues Branch on 22-24 March. The course is a broad overview of
international narcotics production and trafficking with emphasis on the
Intelligence Community's role in monitoring narcotics movements and
providing support to policymakers and law enforcement agencies. DO
25X1 5. of Analysis Training Branch conducted the
three-day Analysis section of the 95th Career Trainee Development Course
(CTDC) (14-16 March). The students rated particularly well the visit of
25X1 young DI analysts and the main DI exercise. In addition,
facilitated a group of students during the CTDC Seminar on Issues
Confronting an Intelligence Organization in a Free Society (23 March).
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7. On 25 March, the National Warning Course graduated 18 students
(3 CIA, 4 DIA, 2 INR, and 9 NSA), one of its best groups since the course
was founded. All were experienced analysts and contributed much from
their personal experiences. Their evaluations were among the highest
medians the course has received; nine of the 18 students rated it an
overall 7, the maximum. tied for Honor Graduate: Major
of DIA and of CIA's ALA. Charles Allen, the
new NIO for Warning, spoke o e c ass about consumers and warning and
was well received.
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29 March 1988
MEMORANDUM FOR: Director of Training and Education
25X1 FROM:
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Chief, Secretarial, Administrative, and
Communication Training Division
SUBJECT: Weekly Report
2. attended the 39th
Conference on College Composition and Communication, held in
St. Louis 16-19 March 1988. Topics discussed at the conference
included the use of computers in writing instruction, the
evaluation of writing, and the designing of writing programs
for adult learners. Among the notables presenting papers were
Jane and Joe
participated in a post-conference workshop on using word
processors in writing classes.
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CONFIDENTIAL
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28 March 1988
MEMORANDUM FOR: Director of Training and Education
FROM:
Chief, Leadership Development Division
Office of Training and Education
25X1 SUBJECT: LDD Weekly Report
25X1
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1. Students in MidCareer Course 104 had an excellent response to the
case studies drawn up on Thanks for help from
an attorney serving in DO/PCS, we used cases drawn from
actual problems faced by Agency officers (with slight changes to names
and plac ) A least two of the cases applied to components other than
the DO.
The class was divided into four groups and each group was given
four cases to solve based on their understanding of the new regulation.
Students presented their solutions in plenum. In dealing with the cases,
students drew upon presentations made by several of the previous speakers
as well as their own Agency experience. There was a good deal of
interaction among the groups and some interesting differences of
opinion. For two of the cases, no clear47cut "school solution" existed;
problems were not explicitly covered in the regulation. Faced with no
specific guidance, students had to discuss what should be done on the
basis of professionalism, Agency tradition, ethics, impact on others
etc., without the crutch of saying "According to the regs...." They
handled this admirably; it was healthy to see Agency officers at this
level reach excellent decisions in the gray areas as well as readily
25X1 understand the dors and don'ts of the regulation.
25X1 2. briefed an ITCIA course on role of the DCI in the
25X1 Intelligence Community on 28 March. covered briefly the
independent offices serving under the DCI in the Agency and then focused
on the functions and organization of the IC Staff, traced the history of
the IC function from the National Security Act and CIA Act to the present
25X1 and discussed briefly the roles of the NFIB committees.
25X1
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W CONFIDENTIAL
25X1 SUBJECT: LDD Weekly Report
8. By the end of April, MTB will have run 13 Managing and Leading
programs so far this year. After that, the pace falls off somewhat--a good
25X1 thing in view of the MTB staffing situation!
25X1 9. ran a PAR workshop for 10 instructors in the OTE
25X1 Language School on 24 March. He was assisted by OTE CMO who
spoke about the role of PARs in OTE as well as the workings of the panel
system. The overall student evaluation was 4.85; there was a particularly
strong endorsement for incorporating sample Language School PARs and AWPs in
the program as well as the emphasis on the work of the language panel. This
type of custom tailoring of the PAR worksh-op makes it far more effective than
a generic workshop teaching only general Agency procedures and regulations.
Indeed, there was considerable discussion in the group about revising AWPs to
make them more effective.
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10. attended a CareerTrack Workshop, "Dealing with
Difficult People," to look at the utility of running such a program in the
Electives for Managers program. This subject is the one topic most
frequently mentioned as of interest by managers but not yet treated in the
program. Rennie was very positive about the program and the presenter. A
formal evaluation and proposal for possible incorporation in the
program--which can be presented by one instructor to a 50-60 person
125X1 audience--will be prepared.
1
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11. "Time Management" continues
the Electives for Managers program.
running on 22 March'lying the course
contractor, continues
down-to-earth approac . e will try
workshop; in addition to his effectiven
charged by the current contractor.
12. Overbooking the Electives
to be
Twenty
?an overall
to be
him out
one of the most popular courses in
eight students attended the
evaluation of 4.6. The
very well received because of his
in June in the stress management?
his costs are lower than those
be an effective way to deal with
seems to
the continuing cancellation/no-show problem. Although 6 students cancelled
and 3 did not show, the overall student numbers were right on target.
Although short programs can easily be fitted into schedules, the inclination
of managers is that they can be ski
ed more easily than less available quota
25X1
courses involving pre-course work.
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a "Management Skills Profile
13. PDI contractor
conducted
workshop" for 15 managers on 24 March. The
class was generally well
received, with an overall evaluation of 4.5. Student critiques indicated
that many found the feedback from subordinates and co-workers to be a
surprise. But most were able to accept this
and to be in the ?rocess of
25X1
changing behavior patterns. LDD Senior Instructor
attended to
gain more familiarity with the instrument;
she was posi lye a ou it but had
numerous useful observations about how the
effectiveness--particularly the
25X1
pacing--of the workshop could be improved.
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II, LUNVIUNIIAL
25X1 SUBJECT: LDD Weekly Report
25X1 14. The Program on Creative Management ran on March 20-25 with 18
participants from each of the directorates (DA-5: DI-4: D0-4: DS&T-4:
25X1 DCI-1). This run was chaired by with the
25X1 UGR and IPS segments conducted by In addition,
filled in as an assessor for the first time. We had five female students; we
have seem a considerable increase in the proportion of female students in the
25X1 course.
25X1
The course got an overall evaluation of 4.47 (1=worthless and 5=very
worthwhile). This is a somewhat lower rating than that POCM typically
receives. In the opinion of the instructors, this was due to the fact that
there were three students that were particularly resistant to the course.
Two of the three students were so disruptive that they had to be taken aside
and told to "shape-up". Omitting their evaluations, the course would have
received an overall evaluation of 4.80, a rating consistent with the norm. A
course report will follow outlining the issues in this situation.
The time has come to replace the equipment used in the control room
(behind the one-way mirrors). Since it is highly unreliable (this is not
surprising since we procured this "surplused" e ui ment from the VA ten years
25X1 ago), has an arrangement with to repair the
equipment each time it is turned on. As last week progressed, the equipment
problems became more frequent and pronounced; one of the three amplifiers
"died" on Wednesday. With the help of Media and RMB, three new amplifiers
25X1 will be purchased
CONFIDENTIAL
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. lir
25 March 1988
MEMORANDUM FOR: Deputy Director of Training and Education
25X1 FROM:
Deputy Director at iraining and Education for Curriculum
SUBJECT: DDC Area Events (21 March - 1 April 1988)
Where We Are
1. CBTG is now installed in new quarters in 835 CoC. They are happy with
their situation, which is space-efficient but gives each person a degree of
25X1 privacy, stays on the second floor in anticipation of her
assignment to PEDS beginning 11 April.
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3. The Visual Aids Section stayed busy this week. In addition to regular
graphics work, it:
hosted a demonstration of GRAFTIME, a software package which
allows for the transmission of graphic data from IBM PCs to the
Genigraphic system;
began experimenting with a Tektronix Polaroid camera which has
the capability of capturing computer screen text and quickly
producing an overhead viewgraph; and
started using a new form that elicits reasons for poster requests
through a series of questions.
4. The Audiovisual Section was on the road and on the go this week. It:
videotaped the last session of lectures in the Soviet Realities
series for this season;
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gir
-- did a videotaping
Headquarters
-- partici
of INF-related presentations at the
building on very short notice; and
ated in a meeting to settle on audiovisual requirements
25X1
for the
Learning Center.
5.
The Television
Production Section put its equipment aside this week
and concentrated on
planning strategies as it:
25X1
-- met with
of the Soviet Realities Institute to clarify
'requirements
for the Headquarters TV grid; and
developed
a number of remote location possibilities for the
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videotaping
to Talk
of on 25 April and a revision to his "How
to a Foreigner" lecture/videotape.
As has been the practice since the beginning, it also maintained the basement
TV monitor lists.
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6.
C/PEDS attended
the Program on Creative Management this week.
7.
The DDC broke
into a serious siege of lollygagging to:
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attend a HQs luncheon for FSI's Senior Seminar;
represent C/PEDS at an enlightening session on the needs of INF
inspectors;
audit "Effective Briefing" and COFC;
attend a pre-STO meeting; and
discuss hitherto unheard-of admin courses in payroll regulations
and the acquisition process.
25X1 8. DDC met with C/ASB/SACTD, C/MTB, and
request for
help in training on the acquisitions process.
to discuss an OL
Where We Are Going
9. The Soviet Realities Institute will take a hard look at future
lectures and designate those worth videotaping specifically for replay on the
Headquarters TV grid.
10. We are starting to do some amazing new things to simplify graphics
production and publication. Let's talk.
2
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?
25X1 11. has now joined the Television Production Staff as an
25X1 independent contractor, is a video systems engineer who will
assess the present OTE system and make recommendations for its improvement.
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12. I will be meeting with our CI subcommittee on 28 March.
3
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MP'
CONFIDENTIAL
Administration Division Weekly
21-25 March 1988
Conferencing
Requirements forwarded for senior-level State/CIA conference being hosted
25X1 by SSA/DDA on 27-29 March
Space
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An additional classroom (20' X 30') has been identified on the floor of
the North Tower of NHB which will be ready for occupancy in October 1988.
Requirements, which are due 1 April, are being collected to set this room up
as a Learning Center.
Requirements are also due 1 April for the 4th floor classrooms connected
by a projection booth and are presently being worked.
Survey packages were received for the computer classrooms for each
device/terminal that will need access to CTT computer facilities.
Preliminary arrangements have been made for 5-6 May for OTE and RPO
representatives to visit IBM's corporate technical educational facility in
Thornwood, New York.
DC/AD worked with NHBO regarding several technical wiring support
questions that arose regarding classroom designs.
Miscellaneous
C/AD attended working lunch with new Chief,
C/AD met with
and work in CTE/Admin.
designate, re her schedule for training
DC/PB attended "Time Management for Managers" training on 22 March.
C/LCGS on promotion panel all week.
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C/AD secretary notified the recipients of the OTE Awards Ceremony on
28 March at 1400 hours. 28 people will receive awards. D/OTE will present
the awards.
Prepared draft memo to OTE Division Chiefs re updating locator cards.
Security
Met with Lee Allder, Dominion Management, to discuss plans re opening of
stairwell during the day. Allder's concern is whether the Arlington County
Fire Officials would approve locking dock doors without an automatic fire
release mechanism; he will meet with fire officials and get back to us.
Worked with WOTD/Personal Security Course instructors re de ndent spouses
,25X1 and mature teen-agers attending personal security course on Saturday,
March 26. Special badging and other procedures were worked out with SPOs so
25X1
Training Selection Board
Reserved two more spaces at the Aspen Institute in the Executive Seminar.
Budget and Finance
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include
$1.7
claims.
Personnel
The Audit Staff started their audit
Received DDA guidance on the FY 1990
a new initiative on Foreign Language
million and for FY 1991 $1.5 million
DC/B&F briefed the S&T ops course
of the
Program
for
Office on 21' March.
New Initiatives. We will
Training for four positions and
Facility Expansion.
re preparation of reimbursement
D/OTE.
for OTE.
Held biweekly personnel meeting with
Distributed Etployee Benefit Statements
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CONFILIBliAL
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Panel Support:
C/PB acted as advisor to the GS-11/13 panel which met 22 March for
its semi-annual review.
Finalized and sent out secretarial career system SIF's and training
sheets in preparation for Secretarial Promotion Panel.
Continued to work on the GS-07/08 Training Assistant Panel.
Started preparation for the GS-15 Annual Panel.
Check-ins:
Title Office Grade Date
TA
WOTD/CIB GS-06 03/21/88
Logistics
LOGS moved CB TG from 2nd floor to 8th floor; new furniture also received.
Auditors checked LOGS imprest fund - no problems found.
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11,
29 March 1988
MEMORANDUM FOR: Director of Training and Education
STAT FROM:
STAT
Chief, Information Systems Training Division
SUBJECT: ISTD Weekly - 23-29 March 1988
Computer Skills Training Branch
1. Texas Instruments has completed work on the proof-of-concept
phase of the EXpert TRaining Advisor (EXTRA). On 24 March, Texas
Instruments representatives briefed DDA, DDI, and DDS&T officials on the
results of the nine month research and development effort.
2. The EXTRA project is an ORD-sponsored investigation into the
feasibility of applying artificial intelligence technology to assist
Agency employees in selecting appropriate computer skills training.
EXTRA would mimic the advice a human counselor would give an employee
regarding the most appropriate computer skills courses to take, the
sequence in which to take them, and whether to take them in
instructor-led classes or through self-study.
3. If such a system can be built and made readily available to all
employees, ISTD believes that the Agency would realize substantial
benefits in two ways. First, employee training time would be better
focused, employees would not take a computer course because "it might be
helpful." Each employee who uses EXTRA to develop a personalized
training plan would know how each course contributes to the development
of skills he or she needs. Second, ISTD would be better able to offer
training that meets employees needs--TRAINING THAT COUNTS--because EXTRA
would be able to aggregate individual needs into a summary of Agency
needs. This analysis of Agency needs would always be current, thus
shortening the time delay between the events which created a training
need and the delivery of that training.
4. During the proof-of-concept phase, ISTD and ORD found that EXTRA
could be developed on a stand-alone artificial intelligence work
station. In the next research phase, the engineering phase, we will
investigate the problems of making EXTRA work on an easier-to-use
computer, and making it work in a mainframe computing environment. We
will also work on refinement of the logic used to recommend subjects each
employee should study (i.e., the REXX language or the AIM model-building
language). If the level of the system works sufficiently well, it could
be generalized to other OTE courses.
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28 March 1988
MEMORANDUM FOR: Director of Training and Education
STAT FROM:
STAT
STAT
Acting Director, Center for the Study of
Intelligence
SUBJECT: Weekly Report/CSI
The Executive Director hosted a luncheon for 15 Brookings
participants on 25 March 1988. He was assisted by Agency
officers representing each directorate.
Director of Public Affairs Bill Baker was the guest of the
Interdirectorate Seminar on 22 March 1988. His talk on the
Agency and the media was interesting and sparked a lively
discussion among the 25 attendees.
OTE's Executive Officer and AD/CSI met with the Deputy
Director of Public Affairs and the Academic Affairs and
Presentations Coordinator regarding proposed revisions to
Request for Agency Officials as Guest Speakers. We
agreed that the overall responsibility for providing Agency
speakers to outside groups should be in the purview of the
Public Affairs Office. The Public Affairs Office will initiate
the appropriate revisions to the regulations and present them
to OTE for coordination before submitting them for publication.
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CONFIDENTIAL
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29 March 1988
MEMORANDUM FOR: Director of Training and Education
FROM:
SUBJECT:
Chief, Language Training Division
Language Training Division Weekly Report
2. On 22 & 23 March 1988, independent contractor from
the University of Chicago visited the LTD Testing Department. Mr.
wrote a computer program that allows LTD staff to scan test data
directly into a SYSTAT database for use in running MICROSCALE calibration
analyses for field test validation purposes. This new program eliminates
the need for time-consuming hand-entry of data. The new program will
enable LTD to develop testing databases quickly and efficiently and to
calibrate the backlog of newly developed reading proficiency tests.
3. From 4-7 March 1988 Actin. Chief, Slavic & Germanic Department
Testing Specialist and Chief of
Testing attended the Tenth Annual Language Testing
Research Colloquium at the University of Illinois at Champagne/Urbana.
The colloquium brought together the foremost testing specialists in the
U.S. and other countries. This year it was devoted to measuring powered
statistical models. A significant exchange of experience took place. In
conjunction with the meeting, Chief/Testing went on to the University of
Chicago where he attended a half-day seminar conducted by Prof. Benjamin
Wright. The seminar presentation focused on theory and use of the Rasch
Model in carrying out test validation studies and on applications of
MICROSCALE, the program LTD now uses to aid in norming Agency foreign
language reading proficiency tests.
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CONFIDENTIAL
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SUBJECT: Language Training Division Weekly Report
A41,0
4. From 16-19 March 1988 LT13 Chief of Testing
, kli ,,11-2' .
vr
conducted an English as a Second Language (ESL) Oral Proficiency est ng \ ,
and Rating Workshop for the United States Information Agency (USIA). -Mr.
-ipme-as-s-i-s-ted-by-ITD-6'we'd1Sh?Instnictori.ESL-Special4s4T
The first of its kind to be held at USIA, the workshop's
objective was to train a cadre of overseas English language testing
specialists who will screen the English profi ? o tionals
planning to study in the United States. e ESL oral proficiency test
will be administered in conjunction wit the Test of English as a For -i
Language (TOEFL) examination, which has never before containe
component. As a result of the CIA/USIA colloboration, the In agency
Language Roundtable (ILR) Testing Committee will be able to use the taped
tests as ESL validation tapes in future tester training.
6. Under the auspices of the Interagency language Roundtable, LTD
25X1 Chief, Curriculum & Staff Development served on a Foreign
Service Institute Romance Languages Department open forum panel on 23
March 1988. Panelists discussed and exchanged information on teacher
training; teacher supervision, and classroom methodologies in their
125X1 agencies language training programs.
25X1 7. On 21 March 1988, (Russian, Slavic & Germanic
Department, LTD) was one of the speakers at the DI and DO Geography
Workshop for Secretaries. He responded to questions on Soviet religion
25X1 and culture.
25X1
8. On 22 March 1988, LTD Greek instructor met with
the Foreign Service Institute's Greek supervisor to obtain specific
25X1 lesson materials. Turkish instructor met with her FSI
25X1 counterparts for the same purpose.
25X1 9. On 23 March 1988, LTD Russian curriculum consultant
25X1 visited the first Russian class to use the newly deve
25X1 curriculum. A report on his observations is forthcoming.
10. There were 71 reading and 18 oral proficiency tests during the
25X1 past week.
ourse
(2)
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