OFFICE OF SPECIAL ACTIVITIES RECORDS REVIEW

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90B00170R000200210004-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 7
• Document Creation Date: December 21, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 4
• Publication Date: April 3, 1984
• Content Type: MEMO

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CONFIDENTIAL
3 April 1984
MEMORANDUM FOR: Associate Deputy Director for Administration
SUBJECT: Office of Special Activities Records Review
As you requested, a preliminary assessment has been completed of
subject records as to what course of action should be taken to
consolidate the records and develop a rapid information retrieval
system. Approximately 1200 cubic feet of permanent and temporary files
are stored in the Records Center.
This task can be accomplished with a minimal amount of personnel and
without an exorbitant amount of funds expended. The review will be
conducted in accordance with the authority of the present Records Control
Schedule.
The first priority is to obtain the service of ODP's Intelligence
System Development Branch and request a RFC to ODP Systems to determine
if any software is available which could be modified for this program.
Attachment A is a graphic showing how the computer program should
function. Once this program is operational, the software could be used
on any inactive program within the Agency.
Scope of the Reviewing Function
Trying to bring this report together is a task within itself. A
person without institutional memory would have a difficult time,
establishing a baseline for this Program. With this required knowledge,
I would accept this task as Program Manager and bring it to a final
conclusion posthaste.
I wouldaooroach the following people regarding their service for top
management:
Consultant;
Consultant;
Consultant;
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CONFIDENTIAL
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as the General Program
USAF Ret. as the Material Division
R/DDI, as the Advance Systems Advisor;
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CONFIDENTIAL
Jr. as the Micrographics Advisor;
was considered as the ODP representative but he is being re-assigned to
the LIMS Program so another person from ODP/ISDB will be obtained as the
Computer Programmer; OD&E Contracts Settlement Team as
the Contracts Advisor.
To complete this task, a staff of five to eight clerical personnel
working part-time would be required. I would consider the following
clericals: (Who worked on the
Project during the period of July 1957 through March 1963.) as the
Clerical Administrator. Marge's expertise would be valuable to the
success of this program. She also has had past experience working for
Mr. Harry Fitzwater when he was setting up the program in
is presently employed; I was unable to contact he
at this time a former Eastman Kodak
employee who was secretary and had Project and other SCI
clearances during the period of 1955 thru August 1963.
Attachment B is a list of project cryptos and codewords. This is a
sample of what information would be required to have a Computer Retrieval
System to respond to inquires as requested.
I will recommend during this review custodianship of OSA records
holdings be returned to my control exclusively, this would eliminate
conflicts with the Records Center Personnel and the present custodian. I
will also recommend microfilming only files which are requested by other
Agencies. Once information is inputted to the computer, a Computer
Output Microfiche (COM) a complete index of the files could be produced
and made available to researchers or other interested parties.
For planning purposes and your information, I am scheduled to be on
TDY in Chicago, Illinois, during the period of April 8 through 12 to
attend the Association for Information and Management with specific
interest in Micrographics systems and equipment.
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Agency Contract Number ' Contracting Officer Name(s)
Pilots / Drivers
New location
New Job number
Box number (s)
Folder number
Folder title
Cross reference v'th old job and box numbers
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 5 APR
MEMORANDUM FOR: Associate Deputy Director for Administration
FROM:
SUBJECT:
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Vaulted floor space available in Ames Building
As we discussed in our meeting on April 2, 1984 the amount of space
required to review and process OSA records is approxiately 400 to 600
square feet of vaulted space. I don't know the future status of room
825 Ames, but for planning purposes this room is approximately 480 square
feet and adjoins room 821 which is a larger vault.
This room would be ideal since it has two Delta Data Terminal
outlets, with necessary electric outlets, and telephone floor outlets.
The security alarm system for 825 is controlled by the alarm system in
room 821.
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