NEW SECRETARIAL PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90B01390R000200260057-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 27, 2016
• Document Release Date: January 5, 2011
• Sequence Number: 57
• Publication Date: March 11, 1986
• Content Type: MEMO

Sanitized Copy Approved for Release 2011/01/06: CIA-RDP90BO139OR000200260057-8
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Office of Legislative Liaison
Routing Up
ACTION
INFO
1. D/OLL
2. DD/OLL ?.
3. Admin Officer
4. Liaison
5. Legislation
6. Ch/Liaison
7. DCh/Liaison
8.
9.
10.
Sanitized Copy Approved for Release 2011/01/06: CIA-RDP90BO139OR000200260057-8
 Sanitized Copy Approved for Release 2011/01/06: CIA-RDP90BO139OR000200260057-8
CONFIDENTIAL
Executive Registry
OCA F .E ___
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MEMORANDUM FOR: Director, Intelligence Community Staff I'9_06 `
General Counsel
Inspector General
Comptroller
Vice Chairman, National Intelligence Council
Director, Office of Congressional Affairs
Deputy Director, Public Affairs Office
Senior Review Panel
Administrative Officer, DCI Area
Executive Secretary
1. The DCI has approved the new secretarial program described
in the attached report from the Executive Director's Task Force on
the Secretarial Occupation. I encourage you, your managers, and
your secretaries to read it and the associated transmittal memoranda
carefully. Implementation will begin right away, and we anticipate
system turnover by 1 August 1986.
2. The first step in the implementation process will be to
convert our present secretarial positions to the appropriate Levels
in the new system, followed closely by the people conversion
exercise. The process and rules for accomplishing this are
explained to the extent presently possible in the attached package,
so I won't reiterate them here. The formal guidance for converting
positions and people is being vetted with you now. The required
changes in Personnel and Finance software are already underway, and
appropriate Regulations are being drawn up. Overlaying this whole
process will be an educational program for managers and secretaries
to help us all understand the objectives and rules of the new
system. Finally, the Secretarial Board proposed in the Task Force
report has been assembled. It has five members, with all
directorates represented. secretary to the
Executive Director, is its Chairman and also represents "E" Career
Service. A copy of the Executive Directors' charge to this board is
at Attachment B.
3. A critical element of the new program is the concept of job
enrichment. It is central to our widening of the window of
opportunity for a substantially larger number of our secretaries
.~t.r
REG ~
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CONFIDENTIAL
than would otherwise be possible. The focus on job content, which
derives from our doing away with the grade attraction principle
does, as the EXDIR points out, offer a unique opportunity for a new
professionalism in our secretarial cadre. I urge you to keep this
factor in mind as you absorb the contents of the report.
4. We are going to have to restructure our panel system
somewhat to conform to the new program. The new guidelines, as you
will read, allow office-level panels to address Level 1 and 2
secretaries only, and to recommend promotion to Level 3. Because of
the need to apply a somewhat wider perspective in staffing the two
upper levels of the system, and also because we are up against
directorate-level quotas at these levels, entry into Levels 3 and 4,
as well as ranking, etc., will be determined by directorate-level
panels--in our case, E Career Service-level panels. This puts a
premium on objective, comprehensive performance appraisals. The
makeup of the panels is prescribed in the report. We will have to
sort this out at our next Career Board meeting. Over the short
term, we are going to have to set up two ad hoc panels: one for the
position conversion and the other for people conversion. Their work
can proceed in parallel once the criteria for the respective
processes are worked out. We will arrange a briefing session with
OP for these panels to clear up any uncertainties about the
objectives and goals of the new program. I will be getting back to
you shortly on this.
5. There is little else I can add at this point beyond what is
contained in the report and the various memoranda attached to it.
Either myself or who represented E Career Service on
the Task Force, will be glad to answer any questions you may have.
I can be reached on and Bill is on
Sanitized Copy Approved for Release 2011/01/06: CIA-RDP90BO139OR000200260057-8