PROPOSED REMARKS BY WILLIAM H. WEBSTER DIRECTOR OF CENTRAL INTELLIGENCE AT THE FOURTH ANNUAL SECRETARY OF THE YEAR AWARDS HEADQUARTERS AUDITORIUM APRIL 27, 1988

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90G01353R000500590008-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 22, 2016
• Document Release Date: July 2, 2012
• Sequence Number: 8
• Publication Date: April 27, 1988
• Content Type: REPORT

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ROUTING AND RECORD SHEET
SUBJECT: (Optional) Proposed Remarks - CIA Secretary of the Year Award
27 April 1988
FROM:
EXTENSION
NO.
PAO 88-0140
William M. Baker V>
Director, Public Affairs
DATE
21 April 1988
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
INITIALS
RECEIVED FORWARDED
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
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1988
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Distribution:
Oriq DCI
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SIAI
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21 April 1988
You will be addressing the fourth annual CIA Secretary of the Year Awards
Ceremony on Wednesday, 27 April at 10:00 a.m. in the Headquarters
Auditorium. The audience will consist of the award recipients, their
families, and Agency secretaries and employees.
You will be introduced by Chairman of the DCI
Secretarial/Clerical Management Advisory Group, which sponsors this awards
.pro ram. our will include remarks to the group and an introduction
of the guest speaker. After has completed her
remar s will ask you to present the awards to the winners.
Chief of Protocol, will assist you in making the presentations,
while reads short biographical highlights of-each award
recipient.
The thesis of your address can be found on page 1 of the proposed
remarks: "Today, as we honor our award recipients, I would also like to
recognize the outstanding support provided by all Agency secretaries. Theirs
is not an easy job, but it is a vital one." On page 2, you emphasize the
importance of secretarial support to the Agency mission: "Good secretaries
play such a critical role in our operations that managers would find it
difficult -- if not impossible -- to function without them."
Pages 2 and 3 contain some quotes submitted by Agency supervisors to
describe their secretaries ("She begins and ends her day not by the clock,
but with the task at hand" and "She is quietly, but visibly, proud of who she
is and what she does as a secretary").
Also included in your address are background information about the award
recipients (page 5) and a basic overview of the selection process for these
awards (page 6).
Your proposed remarks are attached.
Attachments:
as/stated
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PROPOSED REMARKS
BY
WILLIAM H. WEBSTER
DIRECTOR OF CENTRAL INTELLIGENCE
AT THE
FOURTH ANNUAL SECRETARY OF THE YEAR AWARDS
HEADQUARTERS AUDITORIUM
APRIL 27, 1988
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GOOD MORNING. I AM PLEASED TODAY TO WELCOME YOU TO THE FOURTH
ANNUAL SECRETARY OF THE YEAR AWARDS. AND ON THIS OCCASION, I AM
ESPECIALLY PLEASED TO SEE THE FAMILIES OF OUR AWARD RECIPIENTS. I
AM CERTAIN YOU SHARE OUR PRIDE IN THEIR ACHIEVEMENTS.
THIS IS THE SECOND TIME I HAVE HAD THE OPPORTUNITY TO PRESENT
AWARDS TO SOME OF THE MOST IMPORTANT AND ESSENTIAL MEMBERS OF OUR
INTELLIGENCE TEAM -- OUR SECRETARIES. TODAY, AS WE HONOR OUR AWARD
RECIPIENTS, I WOULD ALSO LIKE TO RECOGNIZE THE OUTSTANDING SUPPORT
PROVIDED BY ALL AGENCY SECRETARIES. THEIRS IS NOT AN EASY JOB, BUT
IT IS A VITAL ONE.
WE ASK MUCH OF OUR SECRETARIES. WE ASK THEM NOT ONLY TO APPLY
THEIR CONSIDERABLE SECRETARIAL SKILLS TO OUR WORK, BUT WE ALSO ASK
THEM TO SERVE AS PUBLIC RELATIONS SPECIALISTS, PROBLEM SOLVERS, AND
ADVISERS. WE RELY ON SECRETARIAL SUPPORT NOT ONLY HERE AT
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HEADQUARTERS, BUT AT EACH OF OUR STATIONS AND FACILITIES THROUGHOUT
THE UNITED STATES AND ACROSS THE GLOBE. INDEED, GOOD SECRETARIES
PLAY SUCH A CRITICAL ROLE IN OUR OPERATIONS THAT MANAGERS WOULD FIND
IT DIFFICULT -- IF NOT IMPOSSIBLE -- TO FUNCTION WITHOUT THEM.
I AM NOT ALONE IN HOLDING THIS VIEW. IN REVIEWING THE
NOMINATING STATEMENTS FOR TODAY'S AWARDS, I WAS QUITE IMPRESSED WITH
THE WAYS IN WHICH SUPERVISORS DESCRIBED THEIR SECRETARY'S
CONTRIBUTIONS TO THE AGENCY; WORDS SUCH AS LEADERSHIP, DEDICATION,
AND INITIATIVE WERE USED FREQUENTLY. SOME SUPERVISORS WERE QUITE
ELOQUENT IN THEIR DESCRIPTIONS OF THEIR SECRETARIES. ONE NOTED THAT
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HIS SECRETARY WAS THE "CATALYST WHO MOVED OTHERS INTO ACTION.
ANOTHER COMMENTED THAT HIS SECRETARY'S DAY BEGINS AND ENDS "NOT BY
THE CLOCK, BUT WITH THE TASK AT HAND." THIS SAME SUPERVISOR, IN
MARVELLING AT HIS SECRETARY'S ABILITY TO REMAIN CALM IN THE FACE OF
PRESSURE, ADDED: "SHE APPEARS UNFLAPPABLE, EVEN WHEN THE ALLIGATORS
ARE SNAPPING."2
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BUT ONE SUPERVISOR PROVIDED WHAT I CONSIDER TO BE THE MOST
PROFOUND SUMMARY OF WHY WE ARE HERE TODAY. HE DESCRIBED HIS
SECRETARY AS BEING "QUIETLY, BUT VISIBLY, PROUD OF WHO SHE IS AND
WHAT SHE DOES AS A SECRETARY."3
MY EXPERIENCE IN THIS AGENCY DURING THE LAST YEAR TELLS ME THAT
ALL OF THESE OBSERVATIONS ARE ACCURATE. WE HAVE MUCH TO BE PROUD OF
IN OUR SECRETARIAL FORCE -- AND WE ARE HERE TO PUBLICLY ACKNOWLEDGE
THEIR EXCEPTIONAL ACHIEVEMENTS.
THE SIX SECRETARIES WE HONOR TODAY REFLECT THE BROAD SCOPE OF
THE AGENCY'S MISSION AND THE GREAT DIVERSITY OF OUR WORK. THEY
REPRESENT EACH OF OUR DIRECTORATES AND THE DCI AREA. MANY OF THE
AWARD RECIPIENTS HAVE SERVED IN MORE THAN ONE DIRECTORATE.
EACH OF THESE WOMEN BRINGS TO THE JOB DIFFERENT SKILLS, EXPERIENCES,
AND INTERESTS, BUT ALL ARE UNITED IN THEIR DEDICATION TO THE
AGENCY'S MISSION.
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BECAUSE THESE AWARDS STAND FOR SECRETARIAL EXCELLENCE, THEY ARE
NOT GIVEN LIGHTLY. THE SELECTION PROCESS IS QUITE RIGOROUS.
OUR AWARD RECIPIENTS WERE CHOSEN FROM THE WIDE RANGE OF FULL- AND
PART-TIME SECRETARIES WHO SERVE THE AGENCY AT ALL PROFESSIONAL
LEVELS -- FROM SECRETARIAL TRAINEE TO SECRETARY, SENIOR SECRETARY,
AND EXECUTIVE SECRETARY. A TOTAL OF 100 NOMINATIONS WERE RECEIVED
FROM EACH OF THE FOUR DIRECTORATES AND,THE DCI AREA.5 THE
NOMINEES WERE EVALUTED BY THEIR DIRECTORATES, AND FINAL SELECTIONS
WERE MADE BY THE SECRETARIAL/CLERICAL MANAGEMENT ADVISORY GROUP. I
APPROVED THE FINAL SELECTIONS,, AS DID MR. GATES, THE DEPUTY DCI; AND
MR. TAYLOR, THE EXECUTIVE DIRECTOR. THE SELECTIONS WERE BASED ON
SUCH CRITERIA AS EXCELLENCE OF SECRETARIAL SKILLS, LEADERSHIP,
DEDICATION AND LOYALTY. JUDGMENT, INITIATIVE, AND CREATIVITY.6
I COULD SPEAK AT GREATER LENGTH ABOUT THE TALENT OF OUR
SECRETARIES AND THEIR IMPORTANCE TO OUR MISSION, BUT I. LIKE YOU, AM
LOOKING FORWARD TO HEARING OUR NEXT SPEAKER]
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I HAVE HAD THE GOOD FORTUNE TO WORK WITH PEGGY FOR THE LAST 10
YEARS. DURING THOSE YEARS, I HAVE COME TO VIEW PEGGY AS MY SECRET
WEAPON -- THE PERSON WHOSE INTELLECT, PROFESSIONALISM, AND
DEDICATION PROVIDE ME WITH VITAL SUPPORT IN COUNTLESS WAYS.7
SO ON THIS DAY WHEN WE HONOR SOME OF OUR MOST IMPORTANT TEAM
MEMBERS, IT GIVES ME GREAT PLEASURE TO INTRODUCE ONE OF MY MOST
VALUED TEAM MEMBERS,
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1 This comment was e tracted, from the 8 Secretary of the
Year Nomination Form for r from
DCI area. The statement was written by of
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Support Group, The nomination form is attached, with the
relevant passage highlighted.
2 Both comments were drawn from the 1988 Secretary of the Year
Nomination Form for Office of Communications,
Directorate of Administration. The statement was written by
nomination form is attached, with relevant passages highlighted.
3 This comment was taken from the 1988 Secretary of the Year
Director of Communications on 14 January 1988. The
Nomination Form for which was prepared by
4 This information was drawn from the biographics profiles of
each award winner, which were compiled by the DCI
Secretarial/Clerical Management Advisory Group. These biographies
are attached, and relevant information is highlighted.
5 Information on the number of nominees for the 1988 Secretary
Technology. The nomination form is attached, with the relevant
passage highlight.
Office of Technical Services, Directorate of Science &
Chairperson of the DCI Secretarial/Clerical Management v~1d isory
of the Year Awards was obtained in a conversation with
Group, on 19 April 1987. Although 100 secretaries were nominated,
107 nomination forms were actually received -- a few nominees
received more than one nomination form.
6 Background on the selection process and criteria was
obtained through a copy of a Headquarters Notice prepared for the
signature of William F. Donnelly, former Deputy Director of
Administration. The copy is attached. The information in the
notice was confirmed in a conversation with Chairman of
the DCI Secretarial/Clerical Management Advisory Group, on 19 April
1988.
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This Notice Expires
PERSONNEL HN
Date
SECRETARY OF THE. YEAR AWARDS
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.1... The fourth annual Secretary of the Year Awards will be presented -at -a
special ceremony to be held in April during National Secretaries' Week. This
award program sponsored by the DCI Secretarial/Clerical Management Advisory
Group (DCI S/C MAG) provides $5,000 and a certificate signed by the DCI to the
CIA Secretary of the Year, and $1,000 and a certificate signed by the- DCI to
each Directorate Secretary of the Year and the DCI area Secretary of the. Year.
_-2. Eligibility. Any full- or part-time-staff employee who has completed
her or-his-trial period and-who performs secretarial duties-is eligible e-for the
Secretary of the Year Awards. This includes, but is not limited to, positions
such as secretary trainee, secretary, senior secretary, or executive secretary.
Current members of the DCI S/C-MAG and the 1987 winners-of the awards- are-not
eligible- for the awards in 1988.
3. Nomination Procedures. Any Agency employee may nominate a candidate
for the Secretary of the Year Award.- Any employee who is knowledgeable of a
secretary's excellent performance: is encouraged to nominate that secretary..
This year a new form, which will replace the nominating memo format used in.
previous years, is attached. The nominee's name should only appear in Part I of
the form. Any-other reference should refer to the nominee as either Subject
or she/he. Any form incorrect filled out will be returned to the originator.
The more directly the criteria is addressed with specific examples, the better
the nominee's chance for the award. Nominations should be forwarded to:
DCI Secretarial/Clerical MAG
Executive Registry
7E12 Headquarters Building
4. Evaluation Criteria. Representhtives from the DCI. Secretarial/Clerical
MAG will serve as the final selection board, and the 1987 winners will be
invited to participate in the selection of winners. The selectio ',y the
Directorates and the DCI area of the five finalists will be judged on the nomi-
nating statements and the nominees' last two Performance Appraisal Reports.
Final selections by the DCI S/C MAG will be based on the nominating statements,
not nn material in personnel files. The board will rank the statements based on
specific examples of how the candidates excel in each of the following criterion:
a. Application of secretarial skills to the job.
b. Dedication and loyalty.
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c. Judgment and honesty..
d. Initiative and creativity.
e. Interpersonal and communication skills.
f. Leadership and the ability to work independently.
g._ Performance under pressure.
h. Organizational capabilities.
i. Flexibility.
5. Selection Procedures. Nominations must be received..by 6 January
1988. The -airperson, Secretarial/Clerical.MAG,_will.forward-all nomi-
nations to:.'the,appropriate'Directorate`or to'the'OCI area. Each Directorate
will evaluate its candi-dates and will forward the top-five to the DCI S/C
MPG. The DC1.S/C MAG Chairperson will excise Parts I and IV of the form to
,remove the nominee's and. nominator's names and will assign numbers to each of
the finalists. The representatives'from the DCI S/C MAG and the 1987 award
winners then will evaluate and rank the 25 finalists. After the selections-
have been made, the names of the-award recipients will be sent to the DCI and
ODCI for approval.- The awardees will be announced in April. Any recipient
assigned outside the Metropolitan Washington area will be brought.to
Headquarters to participate in the awards ceremony.
William F. Donnelly
Deputy Director
for
Administration
N.B. "ALL EMPLOYEES" means that each Agency employee is to receive his or
her own copy. If an employee observes this notice on the reading
board or a bulletin board and has not received a copy, please contact
STAT Regulatory Policy Division
ADMINISTRATIVE - INTERNAL USE ONLY
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