PROCEDURES TO BE UTILIZED IN PROCUREMENTS INVOLVING FOREIGN ADP*.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00280R000100130026-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 23, 2016
• Document Release Date: September 11, 2013
• Sequence Number: 26
• Content Type: MISC

Declassified in Part - Sanitized Copy Approved for Release 2013/09/11: CIA-RDP91-00280R000100130026-1
(,)
Proceddres to be utilized in procurements involving Foreign
ADP*.
ASSUMPTIONS:
1) An Agency policy is in place which provides generally
that foreign ADP constitutes a security threat to Agency operations
and will not be procured unless it can be shown that the risk
is reduced to an acceptable level in accordance with prevailing
security factors and Agency procedures.
2) That the requiring office in coordination with the
Office of Security and Office of Logistics and the ISHA pre-
pare a security baseline** to be utilized in each procure-
ment to evaluate security aspects of foreign ADP.
3) That there exists in each solicitation explicit
language reflecting Agency policy and a questionaire which
will provide for answers from vendors to be evaluated against
the security baseline established in Paragraph 2.
4) No vendor will be precluded from submitting a pro-
posal solely because he is expected to propose foreign ADP.
PROCEDURES:
1) Requiring offices will indicate in their requisitions
(2420 or 88) all known sources.
2) Proposals will be requested from all eligible sources.
3) All requests for proposals will state the Agency
policy regarding foreign ADP and the evaluation process for
foreign ADP against the baseline based on response to the RFP
questionnaire.
4) Upon receipt of proposals, all vendor information
relating to foreign ADP will be submitted to a team to assess
foreign ADP. Likely candidates for this team would be repre-
sentatives from the Offices of Security, Logistics, Data Pro-
cessing and the ISHA. This team will receive no cost data.
5) The team would evaluate each of the information received
against the relevant baseline factors on a pass/fail basis. A
report would be prepared indicating the results of the evaluation.
Any proposal considered unacceptable will contain an analysis
as to specific deficiencies and corrective action required
to bring the proposal to an acceptable level. The report
prepared by the Team chairman will be given to the Contracting
Authority (CA).
(Declassified in Part - Sanitized Copy Approved for Release 2013/09/11: CIA-RDP91-00280R000100130026-1 - /
Declassified in Part - Sanitized Copy Approved for Release 2013/09/11: CIA-RDP91-00280R000100130026-1
6) The CA will consider the team report along with all
other reports and relevant information to establish the
competitive range. Where in the view of the CA the proposal
contains repairable deficiencies he may include the proposal
within the competitive range, commence discussions and solicit
revised proposals consistent with
7) Upon receipt of revised proposals the evaluation team
will re-evaluate them on a pass/fail basis. If a negative
determination results from application of the foreign source
baseline then such decision will be endorsed by the Director
of Security before submission to the CA.
8) The CA will either accept the determination from
the Direction of Security and notify the affected vendor, or
in a separate memorandum to the Director of Logistics, state
the reason for not excluding the proposal. The Director of
Logistics may refer the matter to the ACRB for advice. He
shall then make a decision which shall be final for procurement
purposes.
*Definition of Foreign ADP - to be established along lines of
FPMR 101:35-202 to include hardware,
software maintenance and support
services.
**Being prepared by Task Force
Declassified in Part - Sanitized Copy Approved for Release 2013/09/11: CIA-RDP91-00280R000100130026-1
STAT