CLERICAL & SECRETARIAL GUIDELINES CRITERIA SECRETARY STENO (GS-7 and Above)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00452R000100050011-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: November 11, 2016
• Document Release Date: December 29, 1997
• Sequence Number: 11
• Content Type: REGULATION

,Approved For Release 1 %I/64I TIdAR 'TAE6645i1P,1009110050011-2
CLERICAL & SECRETARIAL GUIDELINES" CRITERIA
SECRETARY STENO (GS-7 and Above)
JOB PERFORMANCE
SECRETARIAL & ADMINISTRATIVE DUTIES:
Provide administrative direction-and
leadership to secretarial and clerical
personnel, office management, document
flow and control, maintain administrative
records, correspondence review, ability!
to determine office work priorities,
telephone and receptionist techniques,
human relations effectiveness, decision
logic, job attitude utilization of time,
initiative, resourcefulness, overall
work accomplishments, security consciousness
neat and orderly office area.
SHORTHAND:
The ability to take shorthand and
transcribe notes into an accurate draft
or finished product.
TYPING:
The a ility to quickly, accurately, and
neatly type reports, project actions,
memoranda, travel advances and vouchers,
clearance actions, etc. in the prescribed
format.
TECHNICAL ABILITY:
The knowledge o and adherence to document
control procedures, Agency regulations,
DD/SE,T and ORD instructions, correspondence
formats and completion of proper forms;
filing systems, records disposition, use of
reference aids, and knowledge of grammar
and punctuation.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 1999/09/27 : CIA-RDP91-00452R000100050011-2
 Approved For Release 1999/09/27 : CIA-RDP91-00452R000100050011-2
ADMINISTRATIVE - INTERNAL USE ONLY
SECRETARY STENO (GS-7 and Above) (Cont'd)
PERSONALITY:
The ability to get along with other
people - subordinates, contemporaries,
and supervisors; honesty, integrity,
tact, pleasantness, attendance
dependability, ability to communicate,
attitude and work habits.
APPEARANCE:
Grooming, appropriateness of dress,
poise, etc.
POTENTIAL:
The demonstrated performance motivation
and potential to advance to a senior
clerical position.
ADAPTABILITY:
Ability to accept new ideas and adjust
to changing situations and environment.
ASSIGNABILITY:
The willingness and/or capability to
accept assignments at the same or next
grade level in the same position title
job within ORD. (This category not to
be confused with potential.)
2
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 1999/09/27 : CIA-RDP91-00452R000100050011-2
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CLERK ;'?`I'NQ__ ECPLr-'AF'Y , 'IENG GS-04 - C
JOB PERFORMANCE
SECRETARIAL DUTIES:
1u- oa spc~ndon~r~
formats and
preparation of the same, document control
and flow, filing systems; ability to
determine work priorities, telephone and
receptionist techniques, job attitude,
utilization of time, initiative,
resourcefulness, overall work accomplish-
ments, security consciousness, neat and
orderly office area.
GS-06s should be able to substitute for a
senior secret f as_nee ecFon as tempera
SHORTHAND:
- ty to take shorthand and transcribe
notes into an accurate draft or finished
product.
TYPING:
Vie-- aFility to quickly, accurately, and
neatly type reports, project actions,,
memoranda, travel advances and vouchers,
clearance actions, etc. in the prescribed
format.
TECHNICAL ABILITY:
ae 'noiadge--sif a:id adherence to document
control procedures, Agency regulations
DD/S&T and ORD instructions, correspondence
formats and completion of proper forms;
filing systems, use of reference aids,
records disposition, and knowledge of
grammar and punctuation.
ADMINISTR.AI IVE - INTERNAL USE ONLY
Approved For Release 1999/09/27 : CIA-RDP91-00452R000100050011-2
 Approved For R e l e a s e %~Vg h : CIA- 1ff6 IL0& 2hbbb100050011-2
CLERK STENO & SECRETARY STENO (GS-04 - GS-06)
on t
PERSONAL QUALIFICATIONS
CONSIDERATIONS
PERSONALITY:
The ability to get along with other
people - subordinates, contemporaries,
and supervisors, honesty, integrity,
tact, pleasantness, attendance
dependability, ability to communicate,
attitude and work habits.
APPEARANCE:
Grooming, appropriateness of dress,
poise, etc.
POTENTIAL:
The demonstrated performance motivation
and potential to advance to a senior
clerical position.
ADAPTABILITY:
AT-17 sty to accept new ideas and adjust
to changing situations and environment.
ASSIGNABILITY:
The willingness and/or capability to
accept assignments at the same or next
grade level in the same position title
job within ORD. (This category not to
be confused with potential.)
2
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 ADMI '9 I itiE:
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CIA-V OS 2Rbb 100050011-2
CLERICAL & SECRETARIAL GUIDELINES CRITERIA
CLERK TYPIST (GS-04 and GS-05)
JOB PERFORMANCE
OVERALL CLERICAL DUTIES:
Knowledge of correspondence formats
and preparation of the same,-
preparation of forms, document flow
and control, telephone and receptionist
techniques, ability to determine work
priorities, job attitude, utilization of
time, initiative, resourcefulness,
overall work accomplishments, security
consciousness, neat and orderly office
area.
TYPING:
The ability to quickly, accurately and
neatly type reports, project actions,
memoranda, travel advances and vouchers,
clearance actions, etc. in the prescribed
format.
TECHNICAL ABILITY:
The knowledge o and adherence to document
control procedures, Agency regulations,
DD/S&T and ORD instructions, correspondence
formats and completion of proper forms;
filing systems, use of reference aids,
records disposition,.and knowledge of
grammar and punctuation.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 1999/09/27 : CIA-RDP91-00452R000100050011-2
 ADMINISLRATI\TI'. Ii^ `a.3I N' .L US ONLY
-Approved For Release 1999/09/27 : CIA-RDP91-00452R000100050011-2
tURK TYPIST (GS-04 and GS-05) (Cont'd)
PERSONAL QUALIFICATIONS
CONS I_h'_t N
PERSONALITY:
The a i3ity to get along with other
people - subordinates, contemporaries,
and supervisors, honesty, integrity,
tact, pleasantness, attendance
dependability, ability to communicate,
attitude and work habits.
APPEARANCE:
Grooming, appropriateness of dress,
poise, etc.
POTENTIAL:
The demonstrated performance motivation
and potential to advance to a senior
clerical position.
ADAPTABILITY:
amity to accept new ideas and adjust
to changing situations and environment.
ASSIGNABILITY:
The wi ingness and/or capability to
accept assignments at he same or next
grade level in the same position title
job within ORD. (This category not to
be confused with potential.)
2
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 1999/09/27 : CIA-RDP91-00452R000100050011-2