REQUEST FOR ADDITIONAL OFFICE SPACE IN AMES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-00981R000100050011-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 27, 2016
• Document Release Date: April 18, 2013
• Sequence Number: 11
• Publication Date: July 13, 1988
• Content Type: MEMO

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CONFIDENTIAL
MEMORANDUM FOR: Director, Public Affairs Office
FROM: John M. Ray
Director of Logistics
SUBJECT: Request for Additional Office Space in Ames
1 3 JUL 1988
REFERENCE: Memo for C/DCI Admin, from DD/PAO dtd 3 May 1988; same subject
1. We believe we have found a way to accommodate the additional growth
you are experiencing in the Public Affairs Office. The architect who toured
your existing spaces has identified a 560 square foot area on the first floor
in Ames which he believes will handle your overflow. This space is delineated
on the attached floor plan. It is unfortunate that it is so far removed from
your tenth floor location, but there was nothing available closer. As you are
probably aware, we have developed a construction option for the Original
Headquarters Building which should bring you all together at Headquarters in
1990, some eight months earlier than previously scheduled.
2. I am forwarding a copy of this memorandum to the Real Estate and
Construction Division (RECD), which will be responsible for getting you
settled into the first floor space in Ames. A representative from RECD will
be in touch with you right away. The Chief, RECD, may be reached on extension
should you have any quest lo
e 04.4
Attachment as stated
ALL PORTIONS CONFIDENTIAL
John M. Ray
CONFIDENTIAL
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CONFIDENTIAL
SUBJECT: Request for Additional Office Space in Ames
OL/FMD)
(12 July 1988)
Distribution:
Orig - Addressee w/attachment
1 - RECD w/attachment
1 - DCI Admin w/attachment
1 - OL Files
1 - OL/FMD Chrono
1 - OL/FMD/HCS Official
1 -.0L/FMD/HCS Chrono
2
CONFIDENTIAL
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ROUTINE AND TRANSMITTAL SLIP
STA
Date
20 MAY 1988
TO: (Name, office symbol, room number,
building, Agency/Post)
1' DIRECTOR nF LOGISTICS
Initials
44,
Oats
II
14 ii
2.
3.
4.
5.
Action
File
Note and Return
Approval
For Clearance
Per Conversation
As Requested
For Correction
Prepare Reply
Circulate
For Your Information
See Me
Comment
investigate
Signature
Coordination
'Justify
REMARKS
#1 - PLEASE PREPARE RESPONSE FOR THE
DDA ' S SIGNATURE.
DO NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
FROM: (Name, org. symbol, Agency/Post)
DDA
Room No.?Bldg.
Phone No.
RNA Ana noTinam mini /11 Mom_ 7.751
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CONFIDENTIAL
ROUTING AND RECORD SHEET
SUBJECT: (optional)
Request for Additional Space
FROM:
AU/ULI
7D19 HQ
TO: (Officer designation, room number, and
building)
RECEIVED
FORWARDED
OFFICER'S
INITIALS
DATE
11 May 88
COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
John:
Attached is a memorandum from
D/PAO asking for additional space
in Ames Building to accommodate
his fast growing staff.
Contiguous space would be ideal
because we need to expand their
office automation systems;
however, we will take whatever is
available. I realize you have
other priorities, but an early
decision is needed in order to
provide workstations for the new
employees.
Thank you.
FORM 610 USE PREVIOUS
1-79 EDITIONS
IDENTIAL
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MEMORANDUM FOR:
VIA:
3 May 1988
Staff
Office
Chief, DCI Administrative
William M. Baker
Director, Public
airs
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FROM:
Deputy Director, Public Affairs Office ,
SUBJECT:
Request for Additional Office Space in Ames
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1. As you know, one of our office goals for 1988 is to reunify the Public
Affairs Office at Headquarters. To this end, D/PAO discussed the possibility
of such a move with the DDCI and forwarded the attached memorandum for
consideration. In mid-April the DDA responded (see attached) that a
consolidation was not possible in 1988 but that every effort would be made to
consolidate PAO during the backfill program in the early 1990's. The DDA had
passed this word to me informally at a DCI staff meeting at which time I asked
him about the possibility of acquiring more space at Ames for our growing
contingent. He indicated that such an accommodation would be feasible. I am
sending this memorandum to you as the first step in the process to acquire
that additional space.
2. In the last six months we have added five additional people to the
PAD/Ames contingent. And we are still looking for two more people to meet our
current responsibilities. To accommodate these additions we have squeezed in
people, machines and desks in every available nook. Such tight quarters can
be tolerated for a short period which we were fully prepared to do in
anticipation of an early move back to Headquarters. However, now that our
reunification has been postponed for several years, we are seeking some relief
in the near term.
3. Please let me know what, if any, other information you need to proceed
on this request.
Attachments
a/s
CONFIDENTIAL
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4 March 1988
MEMORANDUM FOR: Deputy Director of Central Intelligence
FROM: William M. Baker
Director, Public Affairs Office
SUBJECT Reunification of the Public Affairs Office at Headquarters
1. The Public Affairs Office has been split into two parts--one at
Headquarters and the other at the Ames Building--ever since 1984, when the
expansion of the NIC forced a move. Although we were promised eventual
reunification, the timetable continues to slip. Without some effort to move
up the timetable, we will not be back together at Headquarters until at least
1990. Frankly, we are finding it increasingly difficult to meet the needs of
the DCI and yourself, as well as represent the Agency, under these
circumstances.
2. One of my Office Goals for 1988 is to reunite Public Affairs at
Headquarters. I see a number of significant gains if we can do this:
o We can provide speechwriting and research support for you and the DCI
on a more timely basis with the limited number of personnel we have.
Now, they are forced to spend a good deal of time shuttling between
Ames, where they have files and computers, and Headquarters, where
they obtain advice, expertise and background materials. Given the
heavy level of outside and internal appearances, and the DCI's need
for close and timely support, this is my first priority. But I don't
want to move them to Headquarters separately because I rely heavily
on my Deputy to manage this effort.
o We can speed up the distribution of manuscripts for review by the
Publications Review Board and improve consultations on the review
process especially with our principal Board members in the DI and
DO. Research time would also be reduced by easier access to the
library and the Historical Intelligence Collection. We reviewed 326
manuscripts in 1987 including 33 book-length works -- the total
number of pages reviewed reached a staggering 17,503. Copying,
collating and distributing this amount of material cannot be handled
as efficiently from Ames. Timeliness is very important in nur
process because of court-mandated and author-requested deadl:nes.
Being able to meet the very short deadlines often requested by
authors helps maintain cooperative relationsk;ps which work to our
advantage.
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o Closer interaction with Headquarters officers especially in the DO
25X1 25X1 and DI ill make our internal, public, official, military
briefings more current, and we could do more of them if our
briefers were at Headquarters, where most of the briefings are
given. Having to come from Ames for everything means a more rigorous
and less flexible schedule has be to maintained. We receive
thousands of requests for information from the public and we send out
thousands of replies, along with unclassified materials where
appropriate. Our correspondence people manage to keep up, but their
tasks would be simplified if they were closer to the library,
Printing and Photography unit, and other Headquarters support
elements.
3. I realize that this comes at a bad time. Nonetheless, I would
25X1 like your support to work through with the Office of Logistics to
see what might be done to get all of Public Affairs together at Headquarters
at the earliest possible date.
25X1
William M. Baker
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STAT
Deputy Director for Administration
13 April 1988
DDA 88-0817
NOTE FOR: Director, Public Affairs Office
SUBJECT: Reunification of the Public Affairs
Office at Headquarters
Bill:
We have considered your request to
consolidate the Public Affairs Office on the
Headquarters compound in the 1988 time frame.
Unfortunately, we are faced with a space problem
which prevents us from being able to accommodate
a .consolidated Public Affairs Office at
Headquarters in the near term. We will make
every effort to consolidate your office during
the backfill program in the early 1990's.
I have discussed this situation .with the DDCI
and he is in agreement with this course of action.
R. M. Huffstutler
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