FBIS RECORDS CONTROL SCHEDULE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91-01355R000400390002-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 23
• Document Creation Date: December 23, 2016
• Document Release Date: June 11, 2013
• Sequence Number: 2
• Publication Date: February 11, 1988
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
FBI '6411*88
11 February 1988
MEMORANDUM FOR: Chief Administrative Staff, FBIS
FROM: FBIS IMO
SUBJECT: FBIS Records Control Schedule
1. The DD/S$T Records Control Schedule (RCS 6084) was internally
created according to FBIS needs at the time. The document was written in 1984,
and approved by NARA in 1986. Today it remains the legal and binding document
containing appropriate disposition instructions approved by NARA for FBIS
official records.
2. With the coming online of AFS and the change of a great many of our
records from paper form to electronic form, we must address the Records
Control Schedule with a view towards determining if our new product will be in
compliance with the requirements of the Records Schedule.
3. With the exception of Item #21, the first thirty items of the
Schedule are general items relating to all offices and are items which will
not be affected by AFS. However, Item 21 and Items 31 through 46 are items
that specifically relate to FBIS and its records. These are the items which
must be reviewed with an eye towards compliance.
4. Please have ESG review the attached Records Control Schedule (items
21 and 31'46) and insure that their proposed implementation of AFS will not
put us in contempt of NARA's requirements. I have also attached a copy of the
Code of Federal Regulations 36, 1228.188 which is the National Archives and
Records Administration regulation on machine?readable records, and is the
regulation that the Agency follows. I will be glad to work with their
deisgnated official to rewrite any portions of the Schedule which will require
rewriting due to the new electronic form, or to amend any portions of the
current Schedule which no longer meet the FBIS requirements.
Attachment:
RCS 6084 Items 3146
CFR 1228.188
SECRET
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 9 IZZU.Iat$ .Jo I.rK'..n. All ti-i-oo camon) I
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2 s are appraised as perma-
oblique aL..........
. ,..... ------- --- -- --- - - --- - -
,
craft. traneous control characters. removed
(3), Annotated prints from aerial from the data (except record length
film, conventional aircraft.
(4) Infrared, ultraviolet, multispec-
tral (multiband), video, imagery radar,
and related tapes, converted to a film
base.
(5) Indexes and other finding aids in
the form of photo mosaics, flight line
indexes, : coded grids, and coordinate
grids.
(c) Architectural and related engi-
neering drawings. (1) Design drawings,
preliminary and presentation draw-
ings, and models which document the
evolution of the design of a building or
structure.
(2) Master sets of drawings which
document the condition of a building
or structure in terms of Its initial con-
struction and subsequent alterations.
This, category includes final working
drawings, "as-built" drawings, shop
drawings, and repair and alteration
drawings.
(3)' Drawings of repetitive or stand-
ard details of one or more buildings or
structures.
(4) "Measured" drawings of existing
buildings and original or photocopies
of drawings reviewed for approval.
(5) Related finding aids and specifi-
cations to be followed.
[42 FR 57315, Nov. 2, 1977. Redesignated at
50 FR 15723, Apr. 19, 19851
81228.188 Machine-readable records.
(a) Magnetic tape. Computer mag-
netic tape is a fragile medium, highly
susceptible to the generation of error
by improper care and handling. To
., ensure that permanently valuable in-
formation stored on magnetic tape is
preserved, Federal agencies should
schedule files for disposition as soon
as possible after the tapes are written.
When NARA has determined that a
file is worthy of preservation, the
agency should transfer the file to the
National Archives as soon as it beomes
inactive or whenever the agency
cannot provide proper care and han-
dling of the tapes (see Part 1234 of
this chapter) to guarantee the preser-
vation of the information they con-
tain. The. tapes to be transferred to
the National Archives shall be on one-
half inch 7 or 9 track tape reels, writ-
indicators for variable length records,
or marks designating a datum, word,
field, block, or file), blocked no higher
than 30,000 bytes per block, at 800,
1600, or 6250 bpi. The tapes on which
the data are recorded shall be new or
recertified tapes (see Part 1234 of this
chapter) which have been passed over
a tape cleaner before writing and shall
be rewound under controlled tension.
(b) Other magnetic media. When a
machine-readable file. that has been
designated for preservation by NARA
Is maintained on a direct access stor-
age device, the file shall be written on
new or recertified one-half Inch 7 or 9
track tapes, written in ASCII or
EBCDIC, with all extraneous control
characters removed from the data
(except record length indicators for
variable length records, or marks des-
ignating a datum, word, field, block, or
file), blocked no higher than 30,000
bytes per block, at 800, 1600, or 6250
bpi. This copy shall be transferred to
the National Archives.
(c) Documentation. Documentation
adequate for servicing and interpret-
ing machine-readable records that
have been designated for preservation
by NARA shall be transferred with
them. This documentation shall In-
clude, but not necessarily be limited to
completed Standard Form 277, Com-
puter Magnetic Tape File Properties,
or its equivalent. Where it has been
necessary to strip data of extraneous
control characters (see paragraphs (a)
and (b) of this section), the codebook
specifications defining the data ele-
ments and their values must match
the new format of the data. Guide-
lines for determining adequate docu-
mentation may be obtained from the
Office of Records Administration
(mailing address: National Archives
(NI), Washington, DC 20408).
[50 FR 26935, June 28, 1985; 50 FR 27951,
July 9, 1985]
81228.190 Transfer of records listed in
records control schedules.
This section applies to the transfer
of records that have been appraised by
NARA and that are listed as perma-
(a) From agency spacb Sixty days
before the scheduled date of transfer
to the National Archives, the transfer-
ring agency shall submit Standard
Form 258, Request to Transfer-Ap-
proval and Receipt of Records to Na-
tional Archives of the United States,
to the National Archives (NN), Wash-
ington, DC 20408, or to the appropri-
ate Regional Archives If so provided In
the schedule. The remarks area of SF
258 shall include the appropriate
records control schedule number or
NARA appraisal job number and item
number. NARA will review the SF 258
to determine whether specified restric.
tions are acceptable and whether ade-
quate space and equipment are avail-
able, and will return the form to the
agency with shipping or delivery in-
structions before the scheduled trans-
fer date. Legal custody of the records
passes to NARA when the records are
received In a NARA depository.
(b) From Federal records centers.
Federal records centers will initiate SF
258 and send It to the agency 90 days
before the scheduled transfer date.
The agency shall approve or disap-
prove the SF 258 and send it to the ad-
dress indicated by the center 60 days
before the transfer date. Legal custody
of the records passes to NARA when
the authorized agency and NARA rep-
resentatives have signed the SF 258.
(42 FR 57316. Nov. 2, 1977. Redesignated
and amended at 50 FR 15723, 15725, Apr. 19,
1985]
6122&192 Transfer of unscheduled
records.
This section applies to the transfer
of records that have not been ap-
praised by NARA or that were listed
as permanent or retained on records
control schedules approved before
May 14, 1973.
(a) From agency space. The transfer-
ring agency shall send SF 258 to the
Records Appraisal and Disposition Di-
vision (NIR), National Archives (NIR),
Washington, DC 20408, for appraisal.
If the records are not appraised as per-
manent, the Records Appraisal and
Disposition Division (NIR) will return
the SF 258 to the agency with sugges-
tions for disposition of the records. If
nent, the Office of the National Ar-
chives will return the SF 258 with a
transfer date and shipping or delivery
instructions. Legal custody of the
records passes to NARA when the
records are received in a NARA deposi-
tory.
(b) From Federal records center
space. Standard Form 258 may be ini-
tiated by either the agency or the Fed-
eral records center. If initiated by the
agency, the agency shall submit SF
258, accompanied by SF 135, Record
Transmittal and Receipt, to the
Records Appraisal and Disposition Di-
vision (NIR); the review and notifica-
tion procedures are the same as in
paragraph (a) of this section. If initiat-
ed by the Federal rec;,tds center, the
center will attach the SF 135 before
sending the SF 258 to the agency for
review, approval, and submission to
the Records Appraisal and Disposition
Division (NIR). In either case, legal
custody of the records passes to NARA
after the records have been appraised
and when a NARA representative
signs the SF 258.
[42 FR 57316, Nov. 2, 1977. Redesignated
and amended at 50 FR 15723, 15725, Apr. 19,
1985]
0122&194 Records subject to the Privacy
Act of 1974.
Transfers of records constituting
systems of records subject to the Pri-
vacy Act of 1974 (5 U.S.C. 552a) shall
be accompanied by the most recent
agency privacy notice covering the rec-
ords.
(42 FR 57316. Nov. 2. 1977. Redesignated at
50 FR 15723, Apr. 19, 19851
0122&196 Release of equipment.
Equipment received with the trans-
fer of records to the National Archives
will, when emptied, normally be re-
tained by NARA or disposed of in ac-
cordance with applicable excess prop-
erty regulations, unless the transfer-
ring agency requests its return.
(42 FR 57316, Nov. 2. 1977. Redesignated at
50 FR 15723, Apr. 19, 1985]
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 OL1~ SCIII DOLE
AND ITEM NO(S).
NEW
ITEM
NO.
FILES IDENTIFICATION
CLASSIFICATION
SECRET
VOLUME
DISPOSITION INSTRUCTIONS
21
Intelligence Publications Files.
(29-;76
a. Consist of the record set and extra
,Item 19a),
copies of component intelligence
publications, monthly reviews, and annual
reports, maintained for reference and
supplemental distribution. File also
contains memoranda and dissemination
instructions for those publications
disseminated and controlled.
?.60-77
(1) Production Case Files. Contain
49/5
PERMANENT. Hold in current files area
Item 2a
source information, background
for 2 years, then transfer to AARC.
material, correspondence, and
Prior to offer to NARS, consolidate
distribution information on
with Item 2la(2) below to assure
intelligence publications produced by
complete record set.
component as well as one copy of the
publication. (1941 to present)
60-77
(2) Record copy of intelligence
13/1
ERMANENT. Transfer 1 copy to AARC
Item 2a
publications, papers, or videotapes.
upon publication.
(1941 to present)
60-77
(3) Supplemental Distribution copies. -
TEMPORARY. Hold in current files
Items 2b &
(Nonrecord)
area or transfer to AARC when
49f(5)
published. Destroy in accordance
with pre-established instructions.
29-76
b. Masters file for publications. Consists of
TEMPORARY. Destroy 6 months after
Item lob
negative or printed masters of formal
cutoff. Cut off at end of each month,
publications. Used to reprint issuances
hold in current files area for
for reclassification. (Nonrecord)
6 months, then destroy.
29-76
c. Project status log. Maintained on all
TEMPORARY. Destroy 1 year after
Item 19c
projects showing status and disposition.
cutoff. Cut off at end of each
calendar year, hold in current
files area for 1 year, then destroy.
1
FORM I39a P11 N11 I' 'v' 111
H.(4 111?:
E;111 I Ilry
I t! -
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
I : I . A ' i S I I I C A F I O N
CR(`QRT
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 Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
OLO t(All DULL
AND I TIM. NO(S).1
29-76
item 19d ,
29-76
Item 19e
NEW
NEW
ITEM
CLASSIFICATION
Dissemination files on materials released
to foreign governments. (1961 to present)
Processing media. Magnetic cards, tapes,
and disks containing the various stages of
publications.
Daily Reports files (FBIS). Daily
periodical published by the Foreign
Broadcast Information Service (FBIS)
containing current news and commentary
based on monitoring foreign broadcasts,
news agency transmissions, newspapers, and
periodicals. (DRD and AG)
(1) Record copy. (1941 to present)
(1941-1978 volumes are bound paper;
1979 to present are microfiche.)
(1941-1949 volumes have been
transferred to AARC.)
(2) Other copies.
'4
125/
PERMANENT. Cut off at end of each
calendar year, hold in current files
area for 1 year, then transfer to AARC.
TEMPORARY. Cut off at completion of
each project and reuse.
PERMANENT. Hold 1950-1978 volumes in
current files area for 20 years, then
transfer to AARC. Microfiche 1979 to
present reports upon publication,
verify as an acceptable substitute
based on FPMR 101-11.5, then transfer
silver original and 1 diazo copy of
microfiche to AARC.
TEMPORARY. Destroy when no longer
needed for reference.
nob 01.1 T1
fl1-)4(1kM 139a- I I 0V101rb
1 I r 11r r15
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
3
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OLD SL III DIII. I.
i ANI) ITIM ND(S).
NEW CLASSIFICATION
ITIM FILES IDENTIFICATION
No. _ SECRET
FBIS Subject Files (FBIS).
Contain substantive material relating to the
day-to-day operations of FBIS, not covered
elsewhere in this schedule. Filed
chronologically by subject.
Office of the Director.
TEMPORARY. Destroy 30 years after
cutoff. Cut off at end of each
calendar year, hold in current files
area for 3 years, transfer to AARC for
27 years, then destroy.
TEMPORARY. Destroy 5 years after
cutoff. Cut off at end of each
calendar year, hold in current files
area for 5 years, then destroy.
I FIRM I II RECORDS CONTROL SCHEDULE '(' ^'~'~"'C"T"'" '?"
d.7? 139a I?NI VI. N?.
I,D FINN. CONTINUATION SHEET
SECRET 39
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OLI) S(:IILI)ULU
AND ITLM NQIS),
NEW
ITEM
NO.
FILES IDENTIFICATION
CLASSII'ICATION
SECRET
VOLUME
DISPOSITION INSTR OCT IONS
29-76
32
Independent Contractor Files (FBIS).
Item 42
a. Independent Contractors. Individual
TEMPORARY. Destroy 57 years after
personnel folders maintained on.independent
cutoff. Cut off upon separation of
contractor employees affiliated with FBIS.
contractor, hold in current files area
Contain letters of application, Background
for 1 year, transfer to AARC for
Information Form (BIF), language tests and
56 years, then destroy.
evaluations, administrative documents on
compensation and benefit commitments,
termination agreements and correspondence,
biographic data, and contract data. (FBIS
is the office of record--files are not
maintained by the Office of Personnel.)
(JPRS)
b. Applicants. Files contain records and
TEMPORARY. Transfer files on
correspondence relating to application-for
successful applicants to Item 32a
FBIS contract employment, testing,
above. Place files on unsuccessful or
evaluation, and disposition of application.
cancelled applicants in inactive file
(JPRS)
for 1 year, then destroy.
33
Joint Publications Research Service (JPRS)
Files (FBIS).
JPRS is responsible for translating upon
request unclassified foreign documents and
publications printed in almost all languages
of the world, on a contractual basis.
(,DM:i 39a 1111,1111 )I
I 1
'RI VI X111 ?.~
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
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'OLD SCHEDULE
AND ITEM NO(S).
NEW
INTOEM
FILES IDENTIFICATION
CLASSIFICATION
SECRET
VOLUME
DISPOSITION INSTRUCTIONS
29-76
33
a. Record copy of published translations.
94/5
PERMANENT. Microfiche upon
Item 43a
(1956 to present)
publication of each document. Verify
microfiche as an acceptable substitute
based on FPMR 101-11.5. Transfer
_
silver original and 1 diazo copy of
Jf:
microfiche to AARC. Hold 1 microfiche
copy in current files area until no
longer needed for reference, then
destroy.
NEW,'
b. Paper copy of published translations.
TEMPORARY. Destroy when no longer
needed after verification of
microfiche.
29-76'
c. Unpublished translations. Copies of
TEMPORARY. Destroy 30 years after
Item 43b
unpublished reports indexed in the
cutoff. Cut off at end of each
Consolidated Translation Survey Files.
calendar year, hold in current files
Material may be translated by Production
area for 2 years, transfer to AARC
Group linguists, JPRS contractors, or
for 28 years, then destroy.
others. Items are not published because of
security reasons, perishability, etc.
Items carry identifiers or requirement
numbers. (TSS)
29-76
d. Indexes.
Item.43c
(1) Index of published JPRS Reports listed
1.3/
PERMANENT. Transfer 1 copy to AARC
by report series titles and report
.2
for archival collection of reports
number and used for reference purposes
when no longer needed in current files
by researchers, JPRS, and FBIS. (JPRS)
area.
(1975 to present)
8 MAY 1981
.FORM ~3?9aPREVIOUS RECORDS CONTROL SCHEDULE CLASSIFICATION (41
e.~4 EDITIONS CONTINIIATION SHEET CFCRFT Al
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OLD SC III OULI
AND ITI M NOIS)-
29-76
Item 43d
NEW
ITIM
NO.
CLASSIFICATION
__.SECRET
(2) Consolidated Translation Survey file
(CTS). A cross index, on microfilm
(1946 to 1971) and computerized data
base (1972 to present) to all foreign
language translation projects in
process or completed by all NFIB
agencies, foreign governments,
private institutions, universities,
and commercial organizations. File
arrangement is by author and source
and is used for reference to prevent
translation duplication. This file
saves the U.S. Government an estimated
$1,006,000 per year in translation
effort. (Silver negative of microfilm
processed prior to October 1974 is in
AARC.) This file is the only
systematic means available to the U.S.
Government. (1946 to present)
e. Requests for translation services.
(1) Translation Contract Service Orders
(CSO). A 3x5 card file prepared by
project officer for items submitted
to JPRS for translation. Cards
contain CSO number, date submitted,
and bibliographic information. (TSS)
(2) Ad hoc Requirements. Requests for
translation' from or to foreign
languages levied by Agency and NFIB
members. Form contains requesters'
name and office, bibliographic
information, method of publication,
and number of completed pages/words.,
Also used for indexing into CTS and
for statistical reporting. (TSS)
I UR M' ' O'tn. a l l T I
8.74 1'396 VI, Y11,11,.
1 111 f I II N':
RECORDS CONTROL SCHEDULE
O nut 1 u 11 1 T I n u 011 r T
18/.1
PERMANENT. Transfer to AARC when no
longer needed for current research.
TEMPORARY. Destroy when no longer
needed.
TEMPORARY. Destroy 3 years after
completion of service.
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 OLU St: IIIIINII
ANO ITIM NUIS
NEW
INOIM
FILES IDINTIFICATION
CLASSIFICATION
SECRET
VOLUME
DISPOSITION INSTR(ICTIONS
NEW
33
f. Completed invoices for reimbursable
TEMPORARY. Destroy when 2 years old.
customers. Bills are issued monthly
to other federal government agencies who
utilize our reimbursable translation
service. File also contains the original
copy of one-time only purchase orders.
;.,
completed invoice includes date and amount
of payment, check number, and date
forwarded to A&C/OF. (JPRS)
NEW,"'
g. Reimbursable translating job requests.
TEMPORARY. Destroy when 2 years old.
A 3x5 card file which lists pertinent
information essential to the processing of
reimbursable jobs for other government
agencies. Cards contain CSO number, date
submitted, and bibliographic information.
(JPRS)
29-76
,
34
Cabinet and Diplomatic Changes Files (FBIS).
11
Item'.44'
a. Pages containing names of individuals and
TEMPORARY. Destroy when superseded or
diplomatic or cabinet position'held.
no longer needed.
Information is obtained from various
publications and from the Department of
State. Filed alphabetically by country.
File also includes extra copies of pages
used for supplemental requests. Issued
weekly.
b. 3x5 cards maintained on pending changes in
TEMPORARY. Destroy when 2 years old.
diplomatic lists. Changes are published
each week. (Reference Library)
11117M It 319a 0 II'. 1) L 1 71
8. /4 RI v'1 011:1
t0I,10N
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RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
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OLD SCUFDULI
ITEM NO(S)
NEW
IT
EM
CLASSIFICATION
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
.
AND
NO.
SECRET
.111,1!
35
Wire Room Service Files (FBIS).
Files are maintained as a wire room processing
activity. Essential material is duplicated
in the office responsible for the particular
function.
29-76
a. Copies of all administrative messages to
TEMPORARY. Destroy 5 years after
X
,Item 45a
and from the various field bureaus. Files
cutoff. Cut off at end of each.
are maintained for wire room reference.
calendar year, transfer to FBIS
(Comm Center/Registry)
Registry and hold for 1 year,
,1 ,1
transfer to AARC for 4 years, then
destroy.
NEW '
b. Non-administrative messages to the various'
TEMPORARY. Destroy when 1 month old.
field bureaus.
29-76
c. Copies of all incoming operational
TEMPORARY. Every day destroy material
Item 45b
teletypes of monitored broadcasts from the
over 1 month old.
various bureaus and messages requesting
routine information such as reruns,
corrections, spellings, verifications, and
other requests for wire services.
(Wire center)
29-76
d. Monitored material edited and transmitted
TEMPORARY. Destroy when 6 months old.
Item '45c
to numerous consumers as fast wire service
(Complies with GRS 12-3a)
and daily log of what is sent. The
material is essentially duplicated in the
Daily Reports which are received by the
consumers at a later time. Files maintains
for reference purposes. (Wire Center)
29-76?,
e. Classified Cable File. Copy of all
TEMPORARY. Destroy 20 years after
Item i45d
incoming and outgoing classified cables
cutoff. Cut off at end of each
between FBIS Headquarters and its field
calendar year, hold in current files
bureaus. (The Office of Communications
area for 2 years, transfer to AARC for
does not maintain copies of these cables.)
18 years, then destroy.
(Wire Center/Registry)
ORM I39a RECORDS CONTROL SCHEDULE
" 1? 1111'N; - CONTINUATION SHEET
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OLD SCIII.MULL
AND ITI'.M NO(S)
NEW
ITIM
NO.
FILLS IDENTIFICATION
---
CLASSIFICATION
---SECRET.---- -
VOLUME
DISPOSITION INSTRUCTIONS
36
Commentary List Files (FBIS).
29176
1
a. Raw teletype list received from London of
TEMPORARY. Every day destroy material
Item' 46a!
Moscow commentaries monitored worldwide
over 1 month old.
and from Okinawa of Beijing commentaries
monitored worldwide, as well as teletypes
from various field bureaus showing their
contributions to the daily consolidated
lists. File is maintained as a suspense
and is used by analysts to request
processing of unsent items from the field
and by commentary list coders to clarify
I. .. ,',
items garbled on the consolidated list and
to determine broadcast items. Filed
chronologically. (AG)
29-76'''
b. Beaming Slips. Form prepared from Moscow
105/0
PERMANENT. No longer being prepared.
Item 46b
and Beijing commentary list showing number
Hold previous material in current
of commentaries broadcast and the target
files area for 10 years, then transfer
area. Maintained by country and event;
to AARC.
filed chronologically by country or
event. (AG) (1953-1977)
029-76
c. Tally Sheet. Unnumbered sheet.prepared
1/0
PERMANENT. No longer being prepared.
Item 46c'
weekly from commentary list showing
Hold previous material in current
commentaries from Moscow and Beijing in a
files area for 10 years, then transfer
language for a certain country. Used to
to AARC.
prepare quarterly summaries and statistics
such as beam analysis and area analysis,
and figures are used in various reports.
Filed chronologically. (AG) (1949-1978)
NEW
d. Event Counting Sheets. Unnumbered sheet
1/.2
PERMANENT. Cut off at end of each
prepared weekly from Moscow and Beijing
calendar year, hold in current files
commentary lists showing special events
area until no longer active, then
occurring that week and the number of
transfer to AARC.
languages devoted to that event each day.
Replaces beaming slips and tally sheets
(Items 36b&c above). Used as record of
Moscow and Beijing radio propaganda
activity. (AG) (1978 to present)
O;RM~~n~. of 11,
.. 139'a wp, Y ?1?
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
4
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OLU S('- III DIII -I -
NEW
ITrM
CLASSIFICATION
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
ANUITI'M NUISI.
NO.
SECRET
29-76
36
e. Commentary Lists. Consolidated daily lists
35/3
PERMANENT. Cut off at end of each
Item 46d'
of Moscow and Beijing commentaries. Used
calendar year and microfiche. Verify
by analysts to request processing of unsent
microfiche as an acceptable substitute
items from the field and to get an idea
based on FPMR 101-11.5 and destroy
of commentaries broadcast about their area
paper copy. Transfer silver original
of responsibility. Research Branch codes
and 1 diazo copy of microfiche to
each item by country, event, number of
AARC. Hold 1 diazo copy in current
times broadcast, and broadcast languages to
files area until no longer needed for
determine percentage of broadcast time
reference, then destroy.
devoted to specific countries or events.
-Resulting statistics provide analytical
tool. Filed chronologically. (AG)
(1953 to present)
29-76
f. Administrative Message File.
46e
Item
,
(1) Copies of messages to and from the
TEMPORARY. Destroy when no longer
field requesting clarifications,
needed.
refiles, notifying of delays, monitor
absences, or program changes., etc. (AG
(2) Copies of messages to and from the
.5/.1
PERMANENT. Transfer to AARC when no
field containing instructions and
longer needed in current files area.
procedures in connection with the
commentary lists. (AG)
(1959 to present)
29-76'
37
Key Themes Activity Files (FBIS).
Item 47'
Card and tear sheet files on thematic
52/
PERMANENT. Transfer to AARC when no
categories and subcategories drawn from elite
2.5
longer needed in current files area.
pronouncements of USSR, China, Vietnam, and
North Korea relating to such issues as war and
peace, foreign policy, international
'negotiations, military and disarmament, and
internal political and leadership matters.
(AG) (1956 to present)
I' ORM
R-74
13 9a " RECORDS CONTROL SCHEDULE
''""
INl
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 OLD SC HIUUII
AND ITEM NOISI.
NEW
ITEM
CLASSIFICATION
FILf.S IDENTIFICATION SECRET
VOLIIML
DISPOSITION INSTIL III:T IONS
NO.
;1 r
38
Propaganda Indicator Files (FBIS).
229-76
a. Copies of raw teletype reports containing
TEMPORARY. Destroy when no longer
'Item 48a
Soviet news items on foreign affairs and
needed.
Soviet military affairs, Press Monitoring
Unit (PMU) lists for Russian newspapers
prepared by London Bureau, and teletype
lists of Moscow TV items available for
Headquarters selection. (AG)
29-76
b. Copies of teletype field summaries of
TEMPORARY. Destroy when no longer
I Item 48b-
Chinese Hellschreiber and Beijing Domestic
needed.
Service in Mandarin (except 1200 GMT). (AG)
1 .
NEW
c. Beijing Domestic Service in Mandarin, 1200
5/1.5
PERMANENT. Transfer to AARC when no
GMT Program. Logs of Russian-language
longer needed in current files area.
Beijing broadcasts. The 1200 program is
the national hookup and contains newscasts
broadcast to the entire Chinese nation.
The Russian-language broadcast log is a
record of Beijing broadcasts to the Soviet
Union. These logs are a valuable research
tool and provide information on Chinese
radio behavior not available anywhere else
in government. (AG) (1981 to present)
NEW
d. XINHUA in English 10950. This list of
3/1
PERMANENT. Transfer to AARC when no
programs carried by XINHUA, the official
longer needed in current files area.
Chinese news service, is a vital research
tool in studying Chinese propaganda
behaviour. This material is not available
anywhere else in government. (AG)
(1979 to present)
I IIRM our. nil 11
R. 74 139x1? I,I I nn?.
,m l l i nns
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CONTINUATION SIIEET
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 OLD SCIII MULE
T
M NO(S)
NEW
INI M
CLASSIFICATION
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
AND I
.
E
SECRET
129-76
38
e. Personality Card Files. 5x8 cards
TEMPORARY. Destroy 20 years after
Item 48d
maintained on Soviet commentators showing
cutoff. Cut off at end of each
articles written or commentaries broadcast,
calendar year and microfiche. Verify
the date and Daily Report page references,
microfiche as an acceptable substitute
and on Vietnamese personalities extracted
based on FPMR 101-11.5. Hold silver
from JPRS publications. Files are used for
original and 1 diazo copy in current
reference purposes. (AG)
files area for 20 years, then destroy.
Destroy cards upon verification of
microfiche.
39
Regional Files (FBIS).
29-76
a. PRC Regional files. Consist of Daily
38/0
PERMANENT. Transfer all material to
Item 49
Report articles filed by individual
AARC.
province. Only such compilation in
government. Filed chronologically. File
discontinued April 1978. (AG)
(1966-1978)
NEW
b. USSR Republic Files. Consist of Daily
6/2
PERMANENT. Transfer to AARC when no
Report and JPRS translation articles filed
longer needed in current files area.
by individual republics. Only such
compilation in government. Filed
chronologically. (AG) (1981 to present)
NEW " i'
c. Moscow and Beijing television program
18/3
PERMANENT. Transfer to AARC when no
summaries and video tapes. Program
longer needed in current files area.
summaries of Moscow and Beijing television
programs monitored by FBIS. Serves as
record of one element of communist
propaganda. Only record of its kind in
government. Video tapes of the television
programs as well as compilations of TV
material on specific events or topics. (AG)
(1980 to present)
I OffM "N'?t'1 I II
H 14 139a 1?NI 1,111,.
I III t I n N
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
RECORDS CONTROL SCHEDULE
PAUTIUIIAT IAU QUIET
C. I. ASS II ICA II ON
SECRET
48
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 Ol. 11 'S(1111)Ui'.L~
AND ITEM NO(S).
NEW
ITEM
NO.
FILES IDENTIFICATION
-- -- --
CLASSIFICATION
-SECRET- _
VOLUME
-
E11S1.OSITION INSTItUCTIONS
2,9-76
40
-
Area and Topic Files (FBIS).
'Item 50
Individual files of published Analysis Group
120/5
PERMANENT. Transfer to AARC when no
reports and articles, published under many
longer needed in current files area.
different titles, filed by global topics and by
areas, countries, and subjects within countries.
Only such collection in Agency. Material is
filed in chronological order and indexed. (AG)
(1947 to present)
29-76
41
Authoritative Communist and Third World
Item 51
Statements Files (FBIS).
Record copy of full texts of authoritative
500/
PERMANENT. Transfer to AARC when no
communist pronouncements; leaders' statements,
25
longer needed in current files area.
party and government statements, official press
agency statements, party newspaper editorials
and authoritative articles, bloc meetings
(Warsaw Pact, Council for Economic Mutual
Assistance (CEMA), etc.), selected joint
communiques, bloc agreements and protocols,
treaties, and statements by non-bloc communist
parties and their leaders. Used for reference
and research purposes by analysts. Filed
chronologically in paper by speaker. Files
are indexed. Only such collection in Agency;
some files only ones in government. Some
files date back to 1945, others begin in early
1950's. (AG) (1920 to present)
29-76
42
Teletype Copy Files.
Item 52b
Teletype copies of articles not published in
TEMPORARY. Destroy when no longer
the Daily Report. Maintained by analysts for
needed.
reference.
? '
1
I (BUM
11-14
139a P"?I"
1IUN
I V
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
n
OLI) SCIII DUI I. CLASSIFICATION
-1 OIS) IN.~ I NO. FILES IDENTIFICATION VOLUME
-
AND ] T I M N SECRET
29-76-
Item 53a
NEW
29-76
Item. 5,3b( 1)
29-76
I t'em '-53b(2')
uu?.?li II
4(' 1'4
.I. ,a 139a V
:,::,. ,?.
r I u N t.
Direction and Administration of FBIS Field
Bureaus Files (FBIS).
Policy and planning files. Include
information dealing with the planning and
relocation of bureaus and coverage
including surveys. (MOD/Ops)
(1941 to present)
. Site surveys. (MOD/Ops)
. Construction project files.
(1) Correspondence, TWX's, photographs,
reports, and other engineering
documents reflecting the selection and
construction of FBIS sites for
monitoring stations and installation
of equipment. Also reflect major
changes or additions to existing
field bureaus such as construction of
housing, recreational, or other
facilities. (Engineering),
(2) Plans and blueprints files. Contain
copies of plans, blueprints, tracings,
drawings, working papers, and charts
prepared by contractors, Office of
Logistics, Field Bureaus, and?FBIS
Hqs. in connection with construction
projects at FBIS Field Bureaus. Used
as working files and reference in the
technical supervision of the projects.
(Engineering)
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
PERMANENT. Cut off at end of each
calendar year. Screen. Destroy
duplicate copies and housekeeping
records. Hold remainder in
current files area until no longer
needed, then transfer to AARC.
TEMPORARY. Destroy when 20 years old
or no longer needed, whichever is
sooner.
TEMPORARY. Screen upon completion of
project. Transfer policy and planning
records to Item 43a above. Destroy
remainder when no longer needed for
reference.
TEMPORARY. Destroy when obsolete or
no longer needed for reference.
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 OLD SCIIIDl1Ll
-.
AND IT[M NOIS
NITEM W M
I
No.
44
CLASSIFICATION
FILES IUI-NT IFICATION
SECRET
Field Monitorin Operations Files (FBIS).
VOLUME
DISPOSITION INSTRUCTIONS
Correspondence, reports, teletype messages,
requests, and responses dealing with support of
FBIS monitoring program and field coverage
operations. Contain records on operations;
assignment and coordination of broadcast
rl
coverage and television monitoring; sourceline;
press agencies; and schedules. (MOD)
+29-76,
a. Records dealing with support of FBIS
TEMPORARY. Destroy 3 years after
Item 54a
monitoring programs and field coverage
cutoff. Cut off at end of each
operations including assignment and
calendar year, hold in current files
coordination of broadcast coverage among
area for 3 years, then destroy.
monitoring stations. (MOD)
b. Television monitoring.
2976
(1) Files containing information on
TEMPORARY. Destroy 3 years after
Item 54b(l)
monitoring and exploiting foreign
cutoff. Cut off at end of each
television broadcasts for the
calendar year, hold in current files
intelligence community. (MOD)
area for 3 years, then destroy.
(2) Videoselection list. Describes
TEMPORARY. Destroy 3 years after
NEW
selected portions of a videotape in
cutoff. Cut off at end of each
response to requirements levied on
calendar year.
FBIS. Filed by studio (e.g., MOS,
BJG, etc.). (MOD)
29-76
(3) Video Tapes. Video material collected
TEMPORARY. Recycle tapes for reuse by
Item 54b(2)
by FBIS Field Bureaus in response to
field bureaus when video material no
requirements levied on FBIS. Video
longer needed.
tapes are sent to FBIS/MOD,
disseminated by OCR/GS for viewing by
the Intelligence Community, and
returned to FBIS/MOD when customer
needs are satisfied. (MOD)
''"'"'I39a RECORDS CONTROL SCHEDULE
I II I I CONTINUATION SHEET SF.CRFT
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 ? '',' "'
OLD SCIIEOULI
NEW
ITEM
CLASSIFICATION
FILLS IDENTIFICATION
J
VOLUME
DISPOSITION INSTRUCTIONS
? ANII ITLM, NUIS-.
?
NO.
---SECRET
-
49-76
44
c. Sourceline information. A Sourceline is
11/2
PERMANENT. Hold in current files
.
Item 54c;
a label used on all editorial copy to
area until no longer needed for
identify source from which material is
reference, then transfer to AARC.
monitored. File is maintained to insure
consistent application of sourceline
formulation policies. (MOD)
(1941 to present)
29=76
d. Press agency coverage and press agency
8/2
PERMANENT. Cut off at end of each
Item 54d
contracts. Files contain regulations of
calendar year, hold in current files
press agencies and FBIS contracts with
area until no longer needed for
press agencies. (MOD) (1950 to present)
reference, then transfer to AARC.
e. Schedule files.
29-76
(1) Background information collected from
TEMPORARY. Destroy when obsolete or
Item 54e(l)
various sources, station schedules,
no longer needed for reference.
and magazines, used as reference in
the preparation of schedules. (MOD)
29-76
(2) Cruising reports/station activity
13/2
PERMANENT. Transfer to AARC when no
Item 54e(2)
files. Cruising Report Forms/messages
longer needed in current files area.
received from FBIS and BBC monitoring
sites. Contain broadcast information
for preparation of 'Schedules of
Foreign Broadcasting Stations' and
'Foreign Press Transmission
Schedules'. (MOD) (1937 to present)
NEW
(3) Liaison clandestine broadcasting files
TEMPORARY. Destroy 30 years after
?
Written documentation of coordination
cutoff. Cut off at end of each
with Agency components on clandestine
calendar year, hold in current files
broadcasting. (MOD)
area for 2 years, transfer to AARC
for 28 years, then destroy.
I OIhM un~; ot.i ti
N.14 I39a P~,I V~
1, 1 1 1 0 N':
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
RECORDS CONTROL SCHEDULE
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
1.'0 5(.111'11ULF
ANII ITINI NO(SJ
NIW
ITIM
CLASSIFICATION
FILLS IOI.NTIFICATION SECRET
VOLIMF
OI;iPOSITION INSIRIICIION;;
NO
45
Field Bureau Records Files (FBIS).
a. Administrative files.
29,-,76..;
(1) Records which document the operation
TEMPORARY. Destroy 5 years after
Item 55a(l)
and administration of the field
cutoff. Cut off at end of each
bureaus. Consist of correspondence,
calendar year. Screen, transfer
teletype messages, cables, and reports
policy and organizational records to
(Ops/Admin)
Item 43a above. Hold remainder in
current files area for 3 years,
transfer to AARC for 2 years, then
destroy.
29-76
.(2) Original vouchers. Fiscal records
Hold at bureau until audit has been
Item,55a(2)
required by law to be kept for audit
completed, then forward to
purposes. (B&F)
Headquarters for transfer to the
Office of Finance.
NEW
(3) Documents which record the coverage
2/1
PERMANENT. Hold in current files area
exchange relationship between FBIS
for 3 years. Screen, destroy
and the British Broadcasting
duplicates and nonrecord material,
Corporation (BBC) and Deutsche Welle
transfer all policy and
(DW) monitoring services, including
organizational files to the Records
coordination meeting minutes,
Branch for inclusion with Branch files,
correspondence and reports. (Ops)
then transfer to AARC.
(1981 to present)
b. Operational records. Files containing
operational records, such as logs,
intercepts, cruising reports, bureau
coverage records, engineers' watch reports,
copies of monitored material, and
recordings of monitored broadcasts. (MOD)
29=76''''
(1) Bureau coverage files containing
TEMPORARY. Destroy 3 years after
Item 55b(3)
copies of teletype messages to
cutoff. Cut off at end of each
Headquarters pertaining to assignment
calendar year, hold in current files
and coordination of broadcast
area for 3 years, then destroy.
coverage. (MOD)
I ORlA "I!'?~pl 111
:1./4 139aI?III~I?I
I III!I oI,
RECORDS CONTROL SCHEDULE A';?; II II AI ION
CONTINUATION SHEET SECRET
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
OLD. SCIii DULL
ANTI IT1M NO(S),
NEW
ITEM
No.
FILES IDENTIFICATION
CLASS IF ICAT ION
.SECRET- ----
VOLUME
-------
DISPOSITION INSTRUCTIONS
29-76
45b
(2) Cruising report files containing
TEMPORARY. Destroy 5 years after
it em 55b('4)
teletype messages forwarded to
cutoff.. Cut off at end of each
Headquarters containing information on
calendar year, hold in current files
foreign broadcasting stations
area for 5 years, then destroy.
(technical and programming). (MOD)
29-76
(3) Chrono copies of classified cables
TEMPORARY. Destroy 2 years after
Item 55b(5)
sent to Headquarters. (MOD)
cutoff. Cut off at end of each
calendar year, hold in current files
area for 2 years, then destroy.
29-76
c. Monitored broadcast recordings and related
Item 55c`''
material. Original copies of monitored
material and of monitor's summaries,
including transcriptions of recordings of
statements, pronouncements, remarks,
comments, interviews, or speeches made in
person by certain individuals from
communist and non-communist countries.
Records are held on recording tape,
videotape, magnetic belts, and paper.
(1) Recordings of monitored broadcasts.
TEMPORARY. Erase when 30 days old,
Original recording of communist and
except those selected for review under
non-communist broadcasts. (MOD & AG)
Item 45c(3) below.
(2) Communist and non-communist source
TEMPORARY. Destroy when 30 days old,
material. Original copies of
except those selected for review under
transcriptions of monitored.material
Item 45c(3) below.
and of monitor's summaries. (MOD & AG)
oil K4
139a uP'OLI TI
11 ./ 4 I' N I V 1 1111 :~
1 111 f I N::
RECORDS CONTROL SCHEDULE A'; I- lEAI 111N
CONTINUATION SHEET SECRET
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2 54
 Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
OLD SC.III DALE
AND ITEM NOIS-,
NEW
ITEM
CLASSIFICATION
FILES IDENTIFICATION SECRET
VOLUME
DISPOSITION INSTRUCTIONS
NO,
45c
(3) Recordings and related material of
48/4
PERMANENT. Hold in current files area
"live" speeches or statements by the
for 6 months. Screen. Transfer
personalities listed below. If
material meeting selection criteria
available, at least one recording of
to AARC. Erase or destroy remainder.
the individuals in each category
should be selected for permanent
retention. If more than one recording
in the voice of an individual is
available, bureaus will select those
judged to be of historical or official
significance, based on the importance
of the individual or subject matter.
(MOD & AG) (1950 to present)
(a) Full members and candidate
members of the party politburo
or presidium of the USSR and
the People's Republic of China.
(b) Prime ministers/premiers and
party first secretaries of
Albania, Bulgaria, Cambodia,
Cuba, Czechoslovakia, German
Democratic Republic, Hungary,
Laos, Mongolia, North Korea,
Poland, Yugoslavia, and Vietnam.
(For Vietnam, the President's
speeches in his own voice should
be considered for permanent
retention.)
1 ,
101W 139a,::;1',, TI
I?I I (IN
-
R. / 4
I: IrI I I(IN
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET SECRET
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
 OLI) S( III OIILE
AND ITINI NQ IS 1
NEW
ITEM
C LASS II ICAT I ON
FILES IDENTIFICATION SECRET
VOLIIME
1) ISI'OSITION INSTRUCTIONS
NO.
45c
(c) Recordings of other communist
(3)
leaders excluded from the
categories above should be
reviewed for permanent retention
based on local evaluation of
significance or on Headquarters
request or stated interest.
(d) Recordings of the actual voice of
any non-U.S. person whose
identity and topic are judged to
be officially or historically
significant to the
Y.S. Government.
NEW
46
FBIS Alien Employees Personnel Files (FBIS).
FBIS alien employees are foreign nationals who
TEMPORARY. Hold file in FBIS Registry
are appointed non-staff under the authority of
until 2 years after employee separates
the DCI to serve as employees of the U.S.
from Agency. Screen file, destroy
Government in FBIS overseas installations.
transitory and nonrecord material,
These employees perform staff functions under
then transfer remainder to the office
controlled and supervised conditions and are
of Personnel.
authorized benefits and privileges similar to
those granted to staff employees. FBIS
maintains official personnel file until 2'years
after employee terminates and the file is
transferred to the office of Personnel.
(Office of Personnel is the office of record.)
NEW
47
Academic Relations Files (FBIS).
Correspondence, reports, and related papers
TEMPORARY. Screen files every
maintained for convenience or to support
2 years. Destroy material no longer
ad hoc activities involving the academic
needed for operations.
community.
I ORM139a 1111,1111
1'N1 YI II II .
H. ?x/41;
RECORDS CONTROL SCHEDULE
CONTINUATION SHEET
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2
Declassified in Part - Sanitized Copy Approved for Release 2013/06/11: CIA-RDP91-01355R000400390002-2