TRANSMITTAL OF CORRESPONDENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91B00135R000200350024-7
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: December 21, 2016
• Document Release Date: August 5, 2008
• Sequence Number: 24
• Publication Date: June 20, 1983
• Content Type: MEMO

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Approved For Release 2008/08/05, CIA-RDP91 B001 35R000200350024-7
MEMORANDUM FOR: See Distribution
FROM : Executive Secretary
SUBJECT : Transmittal of Correspondence
As time passes and personnel change within CIA, it appears appropriate
to recirculate as I did last year the attached memorandum of June 1981,
subject as above. Will you please call it to the attention of your organiza-
tions and bear in mind we can all serve the Director, ourselves and the
Agency better if we reduce handcarrying to the absolute minimum.
Attachment:
As stated
Distribution:
D/ICS
Chm/NIC
EXDIR
DDI
DDS&T
DDA
DDO
GC
IG
Compt.
D,,/ ersonnel
/oi0EXA
D/EEO
C/CCS/ICS
AO/DCI
 Approved For Release 2008/08/05 : CIA-RDP91 B001 35R000200350024-7
ES 81-2
15 June 1981
1. Far too often material is reaching the Director or Deputy Director
or their immediate offices without going through the Executive Registry and
over my desk. The Director and Deputy Director look to me to see that all
material is properly coordinated and that the left hand has the opportunity
to know what the right hand is doing. That material gets to the Director
or the Deputy Director without the benefit of Registry and consolidation
with other related inputs from line or staff elements can be attributed to
the fact that you or one of your staff handcarried the material. The
secretaries in the DCI and DDCI offices are under instructions to handcarry
any item you may have dropped on their office to the Registry, which. in
turn will return it via my office. Of course there are exceptions, e.g.,
when the Director, Deputy Director, or any of their immediate staff, have
phoned saying they are waiting for a paper, when you are meeting with them
and provide a piece of paper across the table, cables, etc. In most cases,
your offices subsequently drop an information copy on the Registry and we
are able to record and retrieve as appropriate.
2. It is understood that there is a very limited quantity of paper
that should be exempted from Registry, such as correspondence related to
some personnel/security/medical -related cases, or particularly sensitive
DDO operations. However, we have a responsibility to record its existence
if it involves DCI/DDCI review and approval. (This can be accomplished by
concurrently providing me with a blind memorandum - see sample attached.)
In all such cases, we have an obligation to know where the office of record
is.
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Approved For Release 2008/08/05 : CIA-RDP91 B001 35R000200350024-7
 Approved For Release 2008/08/05: CIA-RDP91 B001 35R000200350024-7
3. The Director and Deputy Director look to me to see that material
reaching them is properly coordinated, has relevant reference material
attached to it, and is filed for retrieval on short notice. I hope you
will cooperate with us in discharging these responsibilities.
Distribution: (all with attachment)
D/ICS
DD/NFA
DDS&T
DDA
DDO
GC
LC
IG
Compt
D/DCI-DDCI ExStf
D/PA
D/EEO
D/Personnel
SA/DCI/CI
AO/DCI
SA/DCI/C
Internal Distribution:
Original - ES Chrono
1 - ER
 r
Approved For Release 2008/08/05 : CIA-RDP91 B001 35R000200350024-7
MEMORANDUM FOR : Director of Central Intelligence
VIA . Deputy Director of Central Intelligence
FROM . Deputy Director for Operations
SUBJECT
ACTION REQUESTED:
*ACTION TAKEN : DCI approved. - .or DCI returned to DDO with comment
* To be recorded by SA/DCI or originator (in those cases where the DCI or
DDCI personally hands the paper back to DD) and furnished Executive
Registry.