APPORTIONMENT UNDER A CONTINUING RESOLUTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91G00006R000900010017-3
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: February 24, 2014
• Sequence Number: 17
• Publication Date: September 30, 1987
• Content Type: REGULATION

Declassified and Approved For Release 2014/02/25: CIA-RDP91G00006R000900010017-3 I /
111 41, 1 ?5 6 Cl
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
September 30, 1987
BULLETIN NO. 87-18
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT: Apportionment Under a Continuing Resolution
1. Purpose. This Bulletin provides guidance and
instructions forthe preparation and submission of requests to
apportion amounts in the continuing resolution (H.J. Res. 362)
that has been enacted to provide funding for the first forty-one
days of FY 1988, and for the less than full year continuing
resolutions that may be enacted.
2. Background. Unlike normal appropriations acts,
continuing resolutions do not usually appropriate specified sums
of money. Rather, they usually appropriate: (1) amounts as
specified in other bills or reports; (2) amounts as specified in
the President's budget estimates; or (3) such amounts as may be
necessary for continuing projects or activities at a certain
"rate" for operations. In addition, continuing resolutions do
not usually provide funding for the full year. Hence, the amount
available for the duration of the continuing resolution can be
determined only by first calculating the amount representing the
yearly rate of operations (i.e., the annualized level of the
amount provided) and taking into consideration the period
covered.
3. Coverage.
a. This Bulletin applies to amounts provided for all
Executive Branch departments and agencies.
b. Instructions on budget execution provided in OMB
Circular No. A-34, dated August 26, 1985, as supplemented by this
Bulletin, apply to apportionment of the funds provided under a
continuing resolution.
4. Definition of current rate. The current rate is the
total funds that were available for obligation for a program
during the previous fiscal year. For multi-year or no-year
funds, when the Resolution specifies a rate of operation "not to
exceed" or "not in excess of" the current rate, the annualized
level of the amount appropriated is determined as follows:
take the actual unobligated balance brought forward
into FY 1987;
subtract the unobligated balance carried forward into
FY 1988; and then
Declassified and Approved For Release 2014/02/25: CIA-RDP91G00006R000900010017-3
Declassified and Approved For Release 2014/02/25: CIA-RDP91G00006R000900010017-3
?IIP
-- add (if positive) or subtract (if negative) the net
amount to (or from) the amount appropriated for the
account for FY 1987.
S. Policies on apportionment requirements and warrant
requests. Amounts provided under a continuing resolution and
limitations on direct loan and guaranteed loan activities under a
continuing resolution will be apportioned whenever such amounts
would be apportioned under a regular appropriation.
a. Enactment of the-regular appropriation. Should the
annual appropriation be enacted during the period covered by a
continuing resolution, the department or agency will request
apportionment or reapportionment in accordance with instructions
In OMB Circular No. A-34.
b. Automatic apportionment. The lesser of the rate
reflecting seasonal obligations or a pro- rata share of the
annualized level of the amount appropriated will be deemed to be
realized and automatically apportioned, unless otherwise
determined by OMB, or when the conditions in section 5(c) apply.
All conditions specified on the most recent prior
apportionment, including those specified in footnotes, are
continued under the automatic apportionment. An apportionment
request must be submitted if the agency deems it necessary to
revise or omit such conditions.
c. Written apportionment requests. Agencies are
required to submit to OMB an apportionment request:
(1) whenever required by OMB;
(2) if, in the view of the agency, the
appropriations estimated to be available would exceed the pro
rata share of the annualized level of the amount provided by an
interim continuing resolution; and
(3) when the agency deems it necessary to change the
conditions specified on prior apportionments or instructions.
d. Justification of apportionment. All apportionment
requests submitted to OMB will include a written justification of
the basis for the apportionment and supporting data. A
justification for an apportionment exceeding the pro rata share
could be that obligation rates are seasonal and/or have occurred
for comparable time periods of prior years. The justification
will identify the annualized level of the amount appropriated.
e. Clearance of amounts to be warranted. Agencies will
obtain clearance from the Office of management and Budget on the
annualized level of the amount appropriated (not the pro rata
share), including accounts automatically apportioned, before
requesting warrants from the Department of the Treasury.
-2-
Declassified and Approved For Release 2014/02/25: CIA-RDP91G00006R000900010017-3
Declassified and Approved For Release 2014/02/25: CIA-RDP91G00006R000900010017-3
??
f. Preparation of the S.F. 132. When a continuing
resolution is enacted to cover a limited period of time,
generally the amount that it makes available is less than the
annualized level of the amount appropriated. In accordance with
section 45.1 of OMB Circular No. A-34, when apportionment
requests are submitted, the annualized level is to be shown on
line 1A, "Budget Authority: Appropriations Realized," of the
S.F. 132. This amount will be net of amounts cancelled (i.e.,
rescinded or sequestered). On line 5, "Portion not available
pursuant to P.L. 99-103," enter as a negative the difference
between the annualized level (on line 1A) and the requested
amount.
g. Preparation of the S.F. 133. Unobligated balances of
amounts apportioned before and during a continuing resolution
will be included on line 9A, "Unobligated balances available
(Apportioned, category A)" or line 96, "Unobligated balances
available (Apportioned, category 6)" of the Report on Budget
Execution (S.F. 133), and not on line 9C, "Unobligated balances
available (Other balances available)."
6. Agency responsibilities. Agencies with appropriations or
funds made available and authority granted under a continuing
resolution will:
a. Identify the amounts made available (or estimate the
amounts not specifically stated) by the Resolution.
b. Submit a list of all accounts with amounts to be
warranted. For each account provide the account title, the
Treasury account symbol, and the annualized level of the amount
appropriated. Also, in cases where the amount to be apportioned
is greater than or less than the pro rata share, identify the
amount to be apportioned.
C. Obtain clearance from the Office of Management and
Budget on the annualized level of the amount appropriated before
requesting warrants.
d. Seek appropriation warrants from the Treasury in
amounts cleared by OMB.
e. Submit apportionment requests to OMB under the
conditions specified in section 5.c. of this Bulletin and OMB
Circular No. A-34.
7. Obligation of funds prior to approval of formal
apportionment by OMB. Agencies may oblfgate funds necessary to
continue normal operations prior to OMB approval of initial
apportionments made under a continuing resolution but only up to
the amount that would have been apportioned automatically as per
paragraph 5 above.
-3-
Declassified and Approved For Release 2014/02/25: CIA-RDP91G00006R000900010017-3
Declassified and Approved For Release 2014/02/25: CIA-RDP91G00006R000900010017-3
??
If an agency obligates more than the amount automatically
apportioned or approved by OMB, whichever applies, the head of
the agency will report an Antideficiency Act violation and
furnish the report through the Director of OMB to the President,
and to the Congress. The report will contain the information
specified by section 32 of OMB Circular No. A-34.
8. Information contact. For further information, agencies
should contact their OMB examiner.
- 4-
III
Declassified and Approved For Release 2014/02/25: CIA-RDP91G00006R000900010017-3