TIME SPENT BY NATIONAL INTELLIGENCE STAFF ON PROGRAM EVALUATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91M00696R000200060018-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 13
• Document Creation Date: December 15, 2016
• Document Release Date: April 22, 2004
• Sequence Number: 18
• Publication Date: April 20, 1977
• Content Type: MF

Approved M Release 2004/05/13: CIA-RDP91 M00996R00020006G018_U'-___
20 April 1977
STAT MEMORANDUM FOR:
Administrative Officer, DCI
SUBJECT : Time Spent by National Intelligence Staff on
Program Evaluation
1. The Staff spent the following man-hours on program evaluation
in the last calendar year:
GS-18 1,733
GS-15 1,642
GS-09 980
2. These man-hours were spent primarily on the following program
evaluation exercises:
a. FOCUS Studies: The NIOs convene interagency
working groups which examine the reporting from a
specific mission abroad, identify the reporting's
strengths and weaknesses, and make recommendations
as to how the reporting might be improved.
b. KIQs and KIQ Strategy Reports. Before any
of these management guidance documents can be written,
an evaluation of the current state of intelligence
collection and analysis is required.
c. Annual Work Programs. Particularly in the
military estimative-Field, an evaluation is made upon
the completion of major estimates to determine where
the major gaps in our information and analysis exist
and which analytical work programs should be launched
so that the next estimate can provide better answers
to the questions on policymakers' minds.
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
Administrative - Internal Use Only
 Approved For Release 2004/05/13 : CIA-RDP91 M00696R090200060018-0
Distribution:
Orig - Addressee
1 - NIO General File
U-)- EO/NI Chrono File
1 - D/DCI/NI
1 - AD/DCI/NI
1 - RI
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 LUNFIDENTIAL
Approved For Release 2004/05/13 : CIA-RDP91 M00696R00fi200060018-0
13 April 1977
1~1IJORANDUM FOR: Deputy Director for Administration
Deputy Director for Intelligence
Deputy Director for Operations
Deputy Director for Science F Technology
Executive Secretary
THROUGH : ComptrollerC.T 4 APR 1377
SUBJECT . Resources for Program Evaluation in Fiscal Year 1977
-- OMB Bulletin 77-8
1. A report showing and. commenting on the CIA resources devoted
to Program Evaluation is due in the Office of Management and Budget on
25 April. It is in our interest that the CIA submission show as
thoroughly and carefully as possible Agency efforts to systematically
analyze its programs to ascertain the extent that they "have achieved or
are achieving their objectives, or are producing other significant
effects...."
2. A copy of the actual OMB Bulletin is attached; it requires
some interpretation. Basically,-the data desired is that showing the
extent that CIA attempts to determine "what has actually occurred as the
result of past program actions)" plus our efforts to develop evaluation
methodologies and ensure that these are incorporated into existing and
future programs. The efforts identified should be intended to assist
management.
3. For the purposes of this 0MB tasking, program evaluation
does not include:
-- evaluation activities which are an intrinsic part of pro-
gram operations or management;
25X1 f Ap
-- analyses of the relative cost/benefit of alternative
approaches to programs that do not yet exist;
-- the development and operation of management information
systems;
-- the collection of routine data or the preparation of general
statistics or basic research.
CONFIDENTIAL
roved For Release 2004/05/13: IA-RDP91 M00696R000200060018-0
 Approved For Release 2004/05/13 : CIA-RDP91 M00696R00'00060018-0
25X1
5. The attachment to the OMB Bulletin shows the prescribed format
for your input. Please give us a name of a contact person; we will not
pass that name to Oi`4B. We propose to provide OMB with data for each of
the four Directorates and for the Office of the Director. One staff-year
should be counted-for each full-time person who devotes more than fifty
percent of his/her time to program evaluation activities or to monitoring
such activities by contractors; part-time employees or employees working
on evaluations less than fifty percent of their time are not to be
included. A brief narrative description of program evaluation activities
and of their expected impact is to be included (two or three paragraphs
per Directorate). Significant increases or decreases in funding levels
for evaluation activities from FY 1977 to FY 1978 are to be noted and
major "policy or strategy changes" mentioned.
6. A two-three page Agency summary narrative will be prepared by
this office and we welcome your suggestions. The data you provide
should include activities of your components in support of interagency
evaluation efforts.(e.g., by the IC Staff) or of evaluation activities
of other, agencies. The Agency overview will note that CIA regularly
participates in evaluations of Programs under the control of other
Departments and Agencies.
7. Your data and narrative are needed by no later than COB
21 April. We apologize for the tight deadline, 15ut the 0MMB tasking only
arriverin the Comptroller's Office on 12 April, and the OMB deadline is
Monday, 25 April. Rm 3E58) , is25X1
coordinating this Mort and remains ready to talk further with yo35X1
people regarding the nature and extent of the task.
Assistant Comptroller
Requirements F Evaluation
Attachment:
As Stated
Approved For Release 2004/05/13 : CtA2DP91 M00696R000200060018-0
CONF I DF:MF TA[,
 App o,'e For Release 2004/05/13v61 {~~b'P~9W169'6`2000200060018-0
BULjLETIN NO. 77--8 April 4, 1977
TO THE HEADS OF EXECUTIVE DEPARTMENTS. AND ESTABLISHMENTS
SUBJECT: Resources for Program Evaluation in Fiscal Year
1977
1. Purpose. This Bulletin provides instructions for the
submission- of information concerning the resources for
program evaluation provided for, in fiscal year 1977.
2. Background. The Office of Management and Budget has
determined the need to collect and analyze information on
the level of Federal expenditures and staffing devoted to
program evaluation activities. The information requested by
this Bulletin is vital to an understanding of the magnitude
of evaluation resources and the ways in which " these
resources contribute to the achievement of national goals,
agency missions, and program objectives. Moreover,
increasing concern about the adequacy of data on program
performance makes it necessary to assure that accurate
information can 1e provided to the Congress and the public
on the actual. level of program evaluation expenditures.
3. Coverage. These instructions apply to each executive
department and independent agency with more than 800
authorized full--time permanent employees.
4. Definition. For purposes' of this Bulletin, program
evaluation means the formal assessment, through objective
measurements and systematic analyses, of the manner and
extent to which Federal programs (or their components) have
achieved or are achieving their objectives, or are producing
other significant effects of either a desirable or
undesirable character, in order to assist future policy and
management decisions.
a. The following will be considered as Federal program
evaluation activities for the purpose of this Bulletin;
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 Approved For RelTT a 2QO,4/j0{/i$ : -QLATRPF%11,Mcp? I.2009.A~o1mta analyses for
the purpose of determining the effectiveness, efficiency, or
impact of a national or regional program.
(2) Systematic assessment of demonstration programs
or projects which are expected to have major implication for
programs of national or regional scope; except that
evaluation activities which are an intrinsic part of the
program operations or management should not be reported.
(3) Formal studies, surveys, and data analyses for
the purpose of assessing program management processes,
procedures, intervention techniques, workload distribution,
or productivity.
.(4) Assessment and development of program designs
to assure that programs, once operational, can be
successfully evaluated.
(5) Design, development, and field testing of new
program evaluation methodologies.
(6) Synthesis and further analysis of results
obtained by several previous program evaluation efforts.
(7) Collection of initial data to help in
evaluation design and provide a baseline for subsequent
evaluations.
b. The following will not be considered as, program
evaluation ac::ivities for the purposes of this Bulletin.
(1) Design, develoo.en::, and operation of general
data systems or management information systems.
(2) Continuing collection of routine data and
general purpose statistics.
(3) Analysis of existing or proposed policies where
no programs yet exist (even though authorized) for purposes
of appraising the likely costs and effects of feasible
alternatives. Although ,ucn analyses are often ca?led
"evaluations,
they are prospective in character; whereas
program evaluation is retrosoective, aimed at deter, ining
what has actually occurred as the result of past program
actions.
(4) Basic research Gnd stC d es intended to increase
or foster general knowledge development, but which are not
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 `xk~ruLuu Lu UE' uieu specirically and primarily in policy and
managemen' decisions.
Approved For R eI"se 2004/05/13 : CIA-RDP91 M00696R0d6200060018-0
Routine, day-to-day monitoring of program
operations which is an irtrinsic nnlrt- of r)rnrcrarn
..., c. It is recognized that the present extensive
variation among Federal agencies and programs will require
case-by-case judgments to determine the applicability of the
above criteria to agency "evaluation" activities.
5. Reporting Requirements. Departments and agencies should
submit a report in accordance with the attached instructions
ano exhibit to OMB, attention: Evaluation and 'Program
Implementation Division by April 25, 1977. This is a one-
time resort. -- - -
6. Rescission. This Bulletin is rescinded following
receipt of the April 25, 1977 report.
7. Inquiries. Inquiries and requests for assistance should
be directed to the Evaluation and Program Implementation
Division, Otfice of Management and Budget. (395-4726 or
395-D642.)
~lq- &*.I*-
Bert Lance
Director
Attachment
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 Approved For Release 2004/05/13 : Q*ff P@ QM?R000200060018-0
An original and one copy of the report on program evaluation
resources will be prepared on letter size sheets (8x10-1/2)
and., submitted in the format of the attached exhibit, as
prescribed below.
Date - Enter the date of preparation
Contact - Enter the name and telephone number of an
individual Who can respond to questions relative to
the information provided.
Part 1. RESOURCES SCHEDULE:
D_er,tment/Agency/Bureau - Enter the reporting department or
independent agency. In the case of cabinet departments,
enter each bureau or. comparable organizational unit for
which separate evaluation resources (funds and personnel)
can be identified, a consolidated line entry for any other
organizational units (if applicable), and a line entry for
the total department or agency. At least one space should
be left between each line entry.
Staff years - Enter the estimated staff-years for full--time
permanent personnel who devote more than fifty percent of
their time to the program evaluation activities outlined in
paragraph 4a of this Bulletin. This includes full.-time
government personnel engaged in monitoring or directing such
activities by contractors or grantees.
Salaries - Enter the estimated obligations for personnel
compensation related to; the staff-year entry.
Personnel. Benefits Enter the estimated obligations for
personnel benefits associated with the salary figure.
Contracts/Grants - Enter the estimated obligation.:a to be
incurred for evaluation contracts or grants, or, in the case
of multi--purpose agreer,ents, the ob iaa 1015 for +
tflOSE
Portions or the contracts or grants
. grants, that are directly
-e .a LEG to the program evaluatton activitieo described in
paragraph 4a ol: this Bulletin.
Otter Expenses - .Enter the total obligations est1 ated for
atner administrative expensees directly related to the
p:rzoLmance, cornmissioning, or oversight of the activities
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
described"'in paragraph za of this Bulletin. "Qtnei
expenses" would include obligations for travel anc
transportation of persons, transportation of things, rent,
communications and utilities, printing and reproduction,
other services (such as ADP services), supplies anc
.materials, and equipment. Significant obligations for any
of these "other expenses" should be briefly identified in
the narrative.
Total - Enter the total estimated FY 1977 obligations for
salaries, personnel benefits, contracts/grants, and other
expenses. Note: All obligations are to be entered in
thousands of dollars.
Part II. NARRATIVE STATEMENT
A brief explanatory statement should describe in general
terms the program evaluation activities being undertaken and
the objectives toward which they are directed. It should
highlight significant increases or decreases in funding
levels. from the current fiscal year to FY 1978 and major
policy or strategy changes expected to occur. Emphasis
snould be placed on the expected use of evaluation
information in the agency resource allocation and ot'L:ar
decision processes. In most instances, the narrative for
individual bureaus should be restricted to two or three
paragraphs and the departmental or agency summary should not
exceed two pages.
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
EXHIBIT
Bulletin No. 77
REPORT ON FY 1977 PROGRAM EVALUATION RESOURCES
(Dollars in Thousands)
Personnel Contracts Other
Staff Years Salaries Benefits Grants Expenses TOTAI
Department/A ncv/Bureau (FTP)
__ t$) _,_($) t$) Cs) !$)
Department of Government
(Report breakdown of major
bureau or other organiza-
tional unit for cabinet
departrents only)
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 Approvedlft~ k J I2bb4704AT3ER-FkbPcAN0696R000200060018-0
19 April 1977
MEMORANDUM FOR: NIO/AF
NIO/EAP
NIO/CH
NIO/USSR
NIO/WE
Act NIO/LA
NIO/NESA
Please find attached priority lists which show in the 2. and 3. series
(economic and military) where your suggested priorities for the DCID 1/2
matrix disagree with those suggested by others. The EIC and the military
feel strongly about their suggestions; ere
involved in the economic priorities, which represented also the combined
views of State, Treasury, and OER. If you wish to insist on your numbers,
please let me know by COB, Tuesday, 19 April. The DCID 1/2 Ad Hoc Working
Group will be meeting on Wednesday afternoon and Thursday morning to
25X1 resolve the differences. I and I will have a go at resolving any
strongly held differences in economic priorities before tomorrow's meeting.
Executive Officer, DCI/NI
25X1
25X1
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 Approved For R6IeI9f/bWf3' dXZkb131IMIbb
Distribution:
1 - Each NIO listed
1 - A/EO/DCI/NI
1 - EO/DCI/NI
/ - EO/DCI/NI Chrono
99200060018-0
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
 25X1 Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0
Next 7 Page(s) In Document Exempt
Approved For Release 2004/05/13 : CIA-RDP91 M00696R000200060018-0