LETTER TO (SANITIZED) FROM WILLIAM RICHARDSON

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92-00041R000100140002-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 27, 2016
• Document Release Date: May 17, 2012
• Sequence Number: 2
• Publication Date: October 10, 1974
• Content Type: LETTER

Declassified in Part -Sanitized Copy Approved for Release 2012/05/17: CIA-RDP92-00041 R000100140002-0
STAT
General
Services
'NL Administration Washinqton, DC 20405
IC, U
STAT
Washington, DC 20505
Chief., Logistics Services
Central Intelligence Agency
Reference is made to your request of September 28, 1979, for authority
to participate in Phase 2 of the General Services Administration's
(GSA) System Furniture Test Program by procurement and use of Systems-
type furniture on the following project:
The Directorate of Administration
CIA Headquarters
Langley, Virginia
2. Authority is granted for one-time procurement for approx-
imately 31 workstations. As you indicated to GSA, these
workstations will be installed in approximately 3,300
square feet. GSA will review final layout per item 6, below.
3. For Administrative purposes, this authority is granted under
PBS/FSS Control No. 79304. All procurement and reporting
requirements should refer to this PBS/FSS Control Number.
4. A copy of this authorization must accompany your purchase
order(s). Manufacturers have been instructed not to honor
any purchase orders without accompanying copy of authorization
letter signed by GSA.
5. In order to adequately monitor this test program, GSA requires
feedback on project and procurement data from your agency.
This information falls into 2 categories:
A. Procurement Information
B. User Satisfaction
Based upon our review of the information and supporting documents
contained in your letter, authority is granted for your partici-
pation with the following provisions :
1. Authority is granted to procure using the FSS Limited
Access Multiple Award Schedule for systems furniture.
A listing of current awardees is attached.
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 Declassified in Part -Sanitized Copy Approved for Release 2012/05/17: CIA-RDP92-00041 R000100140002-0
A detailed description of the types of information requested
under these categories follows:
A. Procurement Information - This is information GSA
nee as to track the mar et data and procurement activities
under the program. You are requested to submit infor-
mation on the following items to GSA within ten days
after you issue a purchase order to the vendor.
o control number (shown above)
o agency name
o date of order to vendor
o number of workstations bought
o manufacturer/vendor from whom you bought
o dollar value of the system furniture components only
o negotiated cost of installation
Note: A copy of your agency's purchase order(s)
would be helpful.
User Satisfaction - This is information GSA needs to
determine the effectiveness of systems furniture in
government installations.
o notification of hardware installation date
(within 30 days of installation)
o actual number of systems workstations installed
and actual area (square feet) converted to systems.
GSA will compute the actual utilization rate
(workstations/square feet) for your installation for our
purposes.
o assessment of manufacturer/dealer performance
(within 3 months of installation)
o cooperation in completing questionnaires which
assess user satisfaction. Use of questionnaires is
a GSA option and your agency may or may not be
selected as a survey candidate. In the event GSA
sends your agency questionnaires, it is requested
that they be completed and returned within 30 days.
All of the above information should be submitted to:
Director, Furniture Center
General Services Administration
Federal Supply Service
Building No. 5 - Crystal Square
Washington, DC 20406
6. In order to ensure compliance with the space utilization intent
of the project, the final layout/design must be submitted for
review and initialing to the GSA Regional Space Planning Office.
This must be done prior to ordering. A copy of the addresses
and contacts at these regional offices is attached.
Declassified in Part -Sanitized Copy Approved for Release 2012/05/17: CIA-RDP92-00041 R000100140002-0
 Declassified in Part -Sanitized Copy Approved for Release 2012/05/17: CIA-RDP92-00041 R000100140002-0
7. If you have not already made arrangements for professional
space planning/design services, please do so immediately.
Professional planning/design services are usually available
from GSA through the Regional Space Planning Office. This
is a reimbursable service paid for by a Reimbursable Work
Authorization (RWA), GSA Form 2957. Should GSA be unable to
provide the necessary service within the time available, and
you have no staff design capability, contact the GSA Space
Planning Policy Office for details on how to obtain service
from the open market. Hiring of a private sector space planning/
design firm on contract requires a written waiver of FPMR 101-17.402
from GSA, Public Buildings Service. The GSA Space Planning
Policy Staff in Washington will be glad to discuss this
procedure with you. Please feel free to contact Rick Hendricks
or Larry Vanderburgh on [phone] (FTS).
8. In order to illustrate the activities and sequencing involved in
a systems furniture demonstration project, we have enclosed a
project flow chart which covers the tasks of a typical project.
The Systems Furniture Multiple-Award Schedule set up by GSA-FSS for this
program has been competitively established by FSS and is consistent
with the Federal Procurement Regulations. The prices under this schedule
have been negotiated between FSS and the vendors, are fixed for the period
of the FSS contract (1 Year), and constitute the legal prices under this
program. Please note that selection of a brand from this schedule is the
sole responsibility of the buying agency. Brand selection must be a
justifiable decision based upon published schedule prices and other factors
such as technical features, applicability to the installation, etc. Buying
agencies under this program will use the schedule prices and therefore
will not be required to solicit bids from vendors. An advance copy of
the schedule is enclosed for your reference.
Sincerely,
1 RICHARDSON
Director
Furniture Center
Office of Contracts
Federal Supply Service
PAUL H. HERNDON III
Acting Director
Space Management Division
Public Buildings Service
Declassified in Part -Sanitized Copy Approved for Release 2012/05/17: CIA-RDP92-00041 R000100140002-0