PRINTING OF CALLING CARDS FOR OP RECRUITERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92-00455R000200100002-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 7
• Document Creation Date: December 20, 2016
• Document Release Date: December 7, 2006
• Sequence Number: 2
• Publication Date: March 26, 2002
• Content Type: MF

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 c:.ts" and in lieu thereof the insertion of thm ienrClc "nenuisltion of now the cost+5T:+lll it V. Ui li. ted by your Departno-oc th It such
facilities or expansion, extension or ad_ApprovedForRelease 2007/10/23: CIA-RDP92-00455R000200100002-0
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ork ;G ,1lsceT)tib1e to comperlti :?c bidding and that itgoes l;? and th3
In e3plaininn this cllan~e of language the t;ommutee stated at page
U 1 utility procurement and connet`.tlor, lime
h
e ropo proper
6 of `senate Report. No. 65;. 87111 Congress, that: irquireinents of t
procedures. If this prolwaal were to be considered there Would
this concept could be carried. Thus
* ? ' The House further enacted, in section 5.8, a limitation on the amount
t no limit to whic
l
h
mos
that may he spent frcen operati'n and maintenance funds of $2;i,0t10 per project appear a
re-
-on all repair and alteration. The S.;tate committee is sympathetic to the pur- if the entire coal an
-bur fttt:isitles ;?el?e'wor'd out and llcede1 poses of the action taken, but, 41 the light of the projected increases in the it could be argued that, the entire replacement could he
strength and readiness of our,ntiiitnry forces reflected In the July 20 amend- Pllecnlent t thereof reflected in the
mert5. believes it weuhl be impractical at this time to adopt the limitation pro made by the coal contractor and the cos - `^ ^l rnr+tint)
i
ce vi ,,.... 1
pr
637, quoted above, as well as the collipetlh'e ])idling requirements,
The committee is disturbed _r?ith the lack of control over the expenditure of
nlainti?nance and operation funds used for the repair, alteration, modification,
etc., of facilities. Tcstianony revealed that this laxity permitted expenditures
for various project; which the tommiltee feels were shu;,es of the flexibility
n'hich the Congress ins provided to enable the Department to etlicleutly ma enge
operatioes.
4 t appears that the new direeiivcs issued by the Department of Defense on
.,nuary IS, 1111;1. and June 30, 1tiOl. covering the construction and maintenance
and repair of facilities shouhi. if err ictly enforced, correct the conditions noted
to the past. The committee will look to the Department for such strict enforce-
ment..
Conference action on the !,ill resulted in having the word "alter-
ations" restored in section 637 and at page 8 of the Conference Re-
port, House Report No. 878 it is stated that:
The Committee of Conference is in Agreement that the word "alteration" as
prop'' d in this section is not sy nv'.dylnous with repair.
In view of this legislatii e history of section 637 including the intent
expressed by both Committees that the departmental directive be
strictly enforced, we believe there can be no question but that the Con-
gress intended that work of this nature and costing in excess of $25,000
should be specifically authorized in a military construction authoriza-
tion aet and funded from appropriations made pursuant to such
authorization.
Furthermore, in view of the scope of the conversion work, we believe
_iere can be no question but that it would constitute an "alteration of
structures and property" as that. term 'was used in earlier annual ap-
propriation acts for the Department of Defense and which properly
might hale been paid from appropriations for operation and nlainte-
iian):e if the cost of such work did not exceed $200,000. As pointed out
above. the use of operation and maintenance funds for such purposes
presently is linlitetl by 10 U.S.C. 2674 to projects costing less than
t r -,s;(luently, even thon;h the conversion work was to be consid-
ei'Ud as not being covered 1) v the term "alteratioias'l as de.Gned in DOD
''r Ii vvel) if r E)111 r~ie 1,(, t;i~'td'it )l 04 ft)Ir S't- ?F,~V t
ii o, a o)
li' or f Q t!r)t l~l.pIt P.Ty t t.tkiii
ana cieariy %%uulll 11r Il -,? 1 ? t'--
Accorcliltgly, both questions A and 13 are. answered in the negative.
If statutory authorization and appropriations for the con ersi thou
the heating facilities are requested front the Congress, we .ugh
the full cost of the pipeline and ineterin; station and method of financ-
ing be disclosed to the Congress.
(13-1316113
Printin and Sindin Calling Cards
rform-
tile
Itusiness tyhe calling cords for the use of officers and en,plnyces in the perform-
ante of their ntlic?ini thhtit's are considered items of a nerunhliStai T' S.il t
in view of the provisions of sv{ tiuu 1H of the act of , lic,ry 1 Uusi1_uess
219. which limit printing to that necessary to the pubblic , the cost of
calling cards may not be t:harged to npi ropriflteni moneys in the absence Of
specific statutory authorization.
To the Secretary of Agriculture, February 7, 1962:
We have a letter dated January 11, 190,2, from Mr. John P.
Duncan, Jr., Assistanlt Secretary of Agriculture, enclosing a letter
dated September 26, 1961, from Russell J. IIudson, Agr:cultural
Otlicer, Foreign Agricultural Service, IIaniburg, Germany. Mr.
Hudson's letter again raises te attaches in the. l erfar ni'lnce of official
ness cards used by agricultural
duties at overseas posts. A sample card is enclosed and the letter of
January 11, 19G21, points out that this card. is distinctly different hum
cards he has printed for his personal use and paid for from personal
funds.
The letter of January 11, 1962, states that the Department is aware
of our T]f'vlyif.Nl B-1:,1611, dated May 21, 19,57, and the severrtl other
? . et ..: of
decisions referred to therein, \~loch Mates ti, ..t
the G0aer1Arletit have Imig ]geld that. the cost of official calling cards
l.i?n1V?.
!' at nt{ictiti ext)?nse Vl t)){ li
lrt'T'4k10 :.Pi 1.'t her { , iae.rn:... -
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 charoeable to t,blic t d - h' Approved For Release 2007/10/23: CIA-RDP92-00455R000200100002-0 the Joint Committee on Printing, July
u
? a p -
Il $ III t ( .. ?+ of c-ilu ua,ta.iiorisy tneere- l 1i16l, provici under paragraph 18 as follows:
fnr
Further this letter points out that the Foreign Agricultural Serv-
ice is engaged in an intensified program of market development to
maintain and expand foreign markets for American farm products.
This promotion activity requires agricultural officers to have daily
contact with numerous key officials of foreign governments, business
torganizations, agricultural trade groups, and private institutions. It
is pointed out that it is a well-established practice to exchange busi-
ne=,s cards in many of the foreign countries and that the card ey-
pressed in the foreign langunc e assists the foreigner in identification
of the agricultural representative with whom he may be doing busi-
na-s. It further is asserted that initial contacts are unnecessarily
marred if the foreign customers are required to solicit information
`'::at the l :n"mess card r
.should provide.
Reginst is nutde that our Office consider the question of official "bus-
iness" cards constituting official expense rather than a personal ex-
pense on the basis that it is essential to the conduct of business abroad
end is not an expense normally required to be paid from personal
f)rnds.
As l.>oiirtc-)Ucy
*a. Calling cards should ordinarily measure
2 1/2 by 3 1/4 inches; however, one should
be guided by the prevailing custom at each
post.
b. Calling cards should be engraved rather
than printed. Although t;cript is the recom-
mended type, block letters may be used,
particularly in countries which do not use the
Latin alp,-iabet.
*C. * Multiple-line cards may be used. They
may often be deairabie when the oLftcer'&-
rearne, diplomatic title, and the name of
a special tnifielon appear on the card.
=d, The full nar..e is usually used all calling
Ti.:+ F'14.16u
7-2.1*
the name of their post of residence in the.
lower right corner of the card, if they wish
to do so. ?n the same way, officars may
include the name of their goat of residence on
cards for use when they are away from the port
h. Additional cards may be printed or en-
graved in the language of the host cou,s.try.
*Such information as name, f anctional title,
office address, and phone number may be
included.''.~?
I. Calling cards are not furnished -I
Depa ttrnent, nor a t eir cost chargeable to
The overnrnent_
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 ApprovedyFor Release 2007/10/23 `CIA-RDP92-004558000200100002-0
ti
'Y".153.2. "i Cards at
Eirli
353.2-1 C:ar ?i t' C 9es of
tltustrat d hel w are ci ampler of car.-:!a to
be used by chkfm of dipIornatic r iasiana.
(When applic,hle, "Mtniziter, " "Charge
d' Af#airee," or "CY:ar3a` d' Affaires act in-
tnr.rn" should be eubat:tuted for ".Ambas-
eador.")
. ~~fl;,~rr~,..;~~n~irr%ar"'~vF~t,~.,acssr'?,ro~f ~7~~rr~ic~.:
;zeiCJ~li~*rrTgo~i~
. /?r ,4'M J/ rr~Frr.,C mt'
~~'J.7r/~::+(lek:~i'c/1.~~,m'C~r/.%ir~rxlaf.: f.~r.~v
r'? 'A1,{ TL: EN-B!)
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,.)
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330 P[ 01 IT 11, r'I' I' )NS
Itchrosonl;II anti aIlov:;ineos ;hill nut hoc us?'d I'i!r Ilia fo]1rrt< '!:Ii ur,
a. lu re, i)urchase, op'rat.ion, or repair of any motor-prop`:l1c'l, pas'ei;j,'r+a;arrl ir.q
vehicle, including aircraft. (:3; il.S,C, ::3'35 aid h.)
i
b. ;'if'-bership fees or dues in any Soci(Ay, club, or as or i tt ail. (+ t'. ,{', 091
c. Expenses of rintinrt or f i gravitill. (44 U.S.C. 1102).
i:xce ti.oi: Expenses of printings or Engraving isivitatiors to official
functions may be charged to representation funds.where such expenses
are in6urred in conformity with Government Printings and Binding
Regulations or where printing or engraving is done abroad pursuant to
agency authority for such printing. (e.q. Department of. State authority
under 22 U.S.C. 2669(a) and sec. 103 of P.L. 96-68, which makes the
FY 1980 representation appropriation available for expenses authorized
by 22 U.S.C. 2369(a)).
d. Printing of Christmas cards, or other types of greeting cards. (Decisions of
Comptroller General 0-115132, June 17, 195);3; 13-122515, February 23, 19.5;
8-133991, November 25, 1957; '13-142538, February 8, 1961; 11-151167 and
0-156721, November 29, 1967).
C. Co!npcnsation for cost of livings, quarters expenses, or for assignment under
difficult environmental conditions; including expenses of r,'err.rtiou aid
entertainment solely for employees of the United States Govcrnmi'ut and their
families.. (5 U.S.C, 5536).
310 ['AYMF.N'l'
'` 341 Vouchers
Representation allowances may tie paid upon pr+ sentation of appropriate
vouchers, for allowable expenditures (Sec. 320). Before ci'rtlf? ing b vout;11:T
for payment., the authorized certifying officer shall deter,nine that no
prohibited items are included therein (sec, 330) and that the voucher cani.aii::
an explanation of the expenditures by employees and adult 1';};ail_; min' 'rs t'r rJ
wits: or on their behalf as listed below:
a. Vouchers for Entertainment
(1) typo, purpose, and location of function; and
(2) names and titles of American and foreign guests of ho:,c.r,
h. touchers for_Pcprescnt.ation other than Entertairmert.
(1) occasion;
(4) name and title of recipient, or recipients; and
(3) reason for expenditure.
342 Recc.'ipts
A supporting receipt shall normally be supplied for eac'i exptndituT4 of ov
$10 upon any single occasion. Where it is impract.ica'.ile to obtain iecei?)ts
the employee's certificate as to the expenditure will be sufficient.
STANDARDIZED REGULATIONS
(Government Civilians, Foreign Areas)
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