INTELLIGENCE COMMUNITY STAFF SUPPLEMENTAL PERSONNEL (SOFT) FILES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92-00455R000300070021-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 15, 2016
• Document Release Date: August 9, 2002
• Sequence Number: 21
• Publication Date: August 1, 1977
• Content Type: MF

Approved For Release 2002/08/28: CIA-Rt5P?2=o0455K00039vQ5&214is Reviewed
OGC 77-4873
1 August 1977
MEMORANDUM FOR: Special Assistant to the Deputy to the DCt
for the Intelligence Community
Administrative Officer, DCI
Chief, Information and Privacy Star/DDA
FROM
SUBJECT
REFERENCES
Office of General Counsel
Intelligence Community Staff Supplemental Personnel
(Soft) Files
A. Memo from AO/DCI to C/IPS, 2:I. April 1977,
same subject, Tab A
B. Memo from SA-D/DCI/IC to OGC, 28 July 1977,
same subject, Tab B
1. In Reference A has stated his opinion that the
supplemental personnel files of the IC Staff should be declared as an-
cTAT I N T Ladditional system of A en_c records under the requirements of the Privacy
Act. In Reference B
d
l
support." These positions are not in conflict.
as
ec
ared the position of the
D/DCI/IC that if'such a separate record.system is required "it should be
part of the CIA record system and provided to the ICS as a CIA service of
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is charged with fulfilling the access, disclosure, and accounting obligations
imposed on the Agency as to those records by Sections 552a(b), (c) and (d)
of the Privacy Act. 5 U .S .C . o552a(e) (4) (f) The IC Staff files in question
remain part of that system of records in spite of their relocation, both
physically and administratively, from beyond the control of the DCI Admin-
istrative Office.
"v wall
. files are now located at the IC Staff Building and are no longer subject to
his supervision regarding use and access. As the designated DCI area
systems manager of the system of records designated as CIA-28, "Supple-
mental Personnel (Soft) Files," in the Federal Register by theA enc h
Approved For gelease 20Q2/08/28 CIA-RDP92-00455R000300070021-3
n ,.
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3. Currently, there are five identical notices in the Federal Register
regarding such supplemental personnel file systems - one each for the DDI,
DDS&T, DDA, DDO and the DCI area - designated CIA-24 through CIA-28.
These IC Staff files will remain as part of the CIA records system generally
subsequent to the publication of notice of such an additional system of
records. The only real change will be that an IC Staff employee will be
designated as the System Manager and will be the direct contact point of
the Privacy Act Coordinator in regard to any Privacy Act requests concern-
ing material in those files.
4. For this reason, the System Location should not be changed and
only the identity of the System Manager requires modification. Also, it
would appear there is no need to cite Executive Order 11905 since it does
not expressly authorize such a personnel system and sufficient authority
is derived from the present citations of law. The suggested form, with
other minor revisions, is attached as Tab C. 'IPS, among
others, is engaged in the process of revising the Agency's Federal Register
Notice for republication. This project is scheduled for completion in
August and he should be contacted directly concerning the possibility of
incorporating such a notice as to these IC Staff files.
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Attachments
cc: IPS
OGC/ARC lv/lAug1977
Distribution:
Orig-_SA-D/DCI/IC w/atts
1-Each Addt'l Addressee w/atts
G1---0'GC Subj RECORDS w/atts
1-ARC Signer w/o atts
1-OGC Chrono w/o atts
S^~~Ya2t!7
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Approved For Release 2002/08/28 : CIA-RDP92-00455R000300070021-3