PLANNING GROUP FOR REPORTING AND COMMUNICATIONS SYSTEMS DISSEMINATION OF INTELLIGENCE INFORMATION REPORTS BY OCR

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92B01090R002600110014-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: August 31, 2000
• Sequence Number: 14
• Publication Date: December 2, 1958
• Content Type: REPORT

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ER 10-9723
Background Paper No. 3
PLANNING GROUP FOR REPORTING AND COMMUNICATIONS SYSTEMS
Dissemination of Intelligence Information : epor $ y OCR
2 December 1958
1. The CIA and other USIB Agencies collect intelligence information and inter-
change same in accordance with the basic directives of the National Security
Council issued pursuant to the National Security Act of 1947. .
2. CIA Regulati 'rects that the AD/OCR, among other functions, shall
"receive and issem hate, in accordance with current requirements, all in-
coming positive foreign intelligence information and intelligence," and
"develop and implement dissemination policies and procedures in co-
ordination with other offices of CIA and of the intelligence community."
VOLUME OF INFORMATION REPORTS PER MONTH
1. CIA (00, CS and CR reports
State (Foreign Service Despatches)
Army (Attache and Command Intelligence
Navy Information Reports)
Air Force
25X1A
25X1WTAL
(Reports currently average about rages)
2. Reproducible masters of the reports are normally received by headquarters
of the respective Agencies and when reproduced are distributed to the various
25X1Aoffices within each Agency and to other Agencies. The number of copies of
each report distributed varies
made of each 00-B report by CIA. Some difficulty is experienced in OCR due
to the poor quality of the reproduced copies received -- an estimated,10%
of the total. Such copies cannot be microfilmed properly and affect the
quality of copy retrieval from the Intellofax aperture card file.
Problem: To improve the quality of reproduction by all Agencies.
25X1A
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3. Many of the information reports transmit enclosures which vary from brochures,
maps, pictures and books to actual goods such as a pistol or a can of gasoline.
These items (enclosures) may be received in single-copy or not at all by CIA
or other Agencies.
Problem: To discover ways of meeting part or all of the single
copy enclosure problem by modern means of reproduction
and/or centralized control.
Of the enclosures received during the month of October 1958, nearly 2,000
were in single copy; many more enclosures were not received but an estimate
of the number is not available. The obtaining of enclosures by analysts
is both time consuming and difficult.
DISSEMINATION REQ.
EMENTS OF USER OFFICES
1. CIA exchanges with State, Army, Navy and Air Force a set number of copies of
each information report disseminated. For exam ple, we aut
6 omatically send
copies of each 00-B and CS report to Army and in turn receive 7 copies of
each Army information report.
2. Within CIA there are 120 different points for which the various offices have
levied dissemination requirements on OCR. These are?
25X1A
DD/I --- DDI/Intell.
DDI/SRS
PIC
ORR
OSI
OCI
ONE
OBI
00
OCR
DD/P --- OIS
TSS
DD/S --- Communications
Training
Comptroller
General Counsel
Personnel
Commercial Staff
Logistics
Medical
Security
TOTAL _
In addition, we have "spot" requirements for specific types of reports for
limited periods and in the case of CIA reports Agencies not receiving copies on regular requirements out-
ution. from
side distribution.
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3. A report on the guidance system of a guided missle must be disseminated to
OSI (GM), OSI (Elect.), ORR, PIC/DID/I, Office of Communications, and others
depending on the incidental information in the report such as names of
individual scientists or laboratories, or source of report, etc.
A summary of the dissemination requirements of the CIA offices is available
for review if the Committee desires:
Problem: To determine if office reading panels are necessary
and to what extent the branches and sections should
be serviced by the OCR reading panel for offices
having no reading panel.
DISSEMINATION PROCEDURES IN CIA
CIA Reports
1. Reproducible masters are sent by the collecting offices to the Printing and
Services Division where set.numbers of copies are made and distributed to
Army, Navy, Air Force, State, NSA; to the collecting office; and to OCR.
2. In OCR the reports are received, "batched," read for dissemination and
distributed within two to three working days after receipt; in addition,
one copy is processed into the Intellofax System (coded, index (IBM) cards
prepared and filed, microfilmed and aperture cards filed) within 6-10
working days after initial receipt. The copies for OCR and the CSS/ORR
are withdrawn at the dissemination stage for courier pick-up. The reports
are "batched" i.e., a few (up to 18) are placed into numbered envelopes,
to control the processing of the reports through the system.
Non-CIA Reports
1. The standard number of copies are received in OCR and processed in the same
manner as CIA reports except for "screening" of the reports prior to "batching".
25X1A The screening step selects out those reports which do not meet indexing
standards for the Intellofax System. Such reports currently total about
They are read for dissemination and, distributed without
going . oug the "batch" system.
2. Because of the fewer number of copies received of Non-CIA reports, many reports
must be routed to several different points to satisfy customers' requirements.
3. In order to make some of the single copy enclosure material available for use
within CIA, such enclosures are loaned in the master stage on a selected
basis by Army, Navy and Air Force to OCR for 24-48 hours. These masters azd
enclosures are coded and microfilmed into the Intellofax System and are avail-
able in the CIA Library when the copies of the transmittal reports are later
distributed.
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COMMENT S ON RAPID DISSEMINATION TO MAJOR OFFICES
1. Assuming that the field posts could identify major subjects on each report
and such reports could be routed automatically to those major offices
responsible for such subjects, it is apparent that each major office would
have to read the reports for the various points within their own offices.
This is essentially what ORR does today. However, if we assume that the
major offices make up 90 of the 120 points to which OCR now disseminates, it
would still be necessary for someone to read for the additional 30 points.
2. A study should be made to determine which offices require their own reading
panels and which could best be serviced by a central reading panel; what
is most efficient for one office may not be for another due to size and
complexity of requirements.
Rapid transmittal from the field is certainly needed for some categories
of subject matter. Rapid dissemination within the intelligence community
as well as within each agency is essential. However, to prevent the
distribution of unwanted material on a wholesale basis and the non-
distribution of pertinent material to the many points now serviced, a
central dissemination panel is essential.
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