TOPICS LISTED ON THE AGENDA FOR THE MEETING ON TUESDAY, 1 MARCH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92B01090R002600120004-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 15, 2016
• Document Release Date: December 4, 2003
• Sequence Number: 4
• Publication Date: February 26, 1960
• Content Type: MEMO

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26 February 1960
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MEMORANDUM FOR: Planning Group for Rapid Reporting System
SUBJECT Topics Listed on the Agenda for the Meeting on
Tuesday, 1 March
Logging of Classified Information Reports (Attachment A)
1. COMMENT: The Planning Group need not concern itself
with this problem since it is apparently already under proper study by
It is supposed that the speed of reporting is not relevant to whether logging
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should or should not take place and that the revision of Regulation 25X1
Section 0, will make sense regardless of how or how fast classifie material
is transmitted to the Agency.
Dissemination: Current Status (Attachment B)
2. COMMENT: My reaction to this summary of an old beat up
subject is that:
a. In contradistinction to paragraph 5., this subject
probably has been studied perennially;
b. Different factors and circumstances in different
offices suggests that there can be no single reading panel and that different
arrangements should be permitted; and
c. Despite the opinion stated in paragraph b. , above, this
problem is not within the province of this Planning Group.As rapid reporting
advances, however, the Planning Group should effect time controls on the
passage of the paper from hand to hand and report the findings to the DD/I.
If he finds the delays inside the Agency are unacceptable, there would seem
to be no reason why he couldn't do something about it.
Coding of Information Reports
3. COMMENT: The general subject of coding of information
reports would appear to be outside the scope of this Planning Group. Coding
applies,to date, seemingly only in the case of the II reports as outlinec25X1A
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in paragraph 5. In this instance OCR seems to be justified in discontinuing
its coding efforts. It is proposed that DD/P advise,in these circumstances,
what coding, if any, is called for and when, in the "rapid system. "
Intelligence Watch Officer Group (IWOG)
4. COMMENT: IWOG, however admirable, does not bear upon
25X1 A the presentE_ _J because isn't carrying urgent cables.. If, as is
indicated in paragraphs 2. b., the field will write disseminable reports
("a consumation long and devoutly wished, " at least byl then
one would wonder why the urgent cables received during duty hours shouldn't
be similarly handled. If, then, they have learned to write "disseminable
reports" in urgent cases under threat of direct dissemination during off-duty
hours and then, during duty hours, it would seem that the way to get the field
to write disseminable reports of a non-urgent nature would be to establish
the threat that they won't go to the Desk first for editing.
CONCLUSION:
5. IWOG is an integral part of the Rapid Reporting System because
it carries the promise of removing delays in editing reports.
Mechanized Data Processing
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6. COMMENT: Paragraph 2. is vastly impressive with only
the evidence available as presented in this brief report; perhaps one would
be pardoned if, while agreeing that these improvements might contribute
to the "acceleration of the reports, requirements and evaluation cycle" one
questions the statement that this will contribute to an improvement in the
"responsiveness" of reporting to requirements. The writer of this memorandum
is burdened by doubt that automation or any comprehensive scheme for
evaluations will ever demonstrate their theoretical value. This thought
probably accounts for the fact that the "new form for evaluation of single 25X1A
information reports" (the last paper submitted byl , leaves the
writer of this memorandum uninspired.
7. The writer questions that everything needs to be evaluated for
the benefit of the collector. He does believe there should be careful,
pointed, critical eval uation of reports which are claimed to be the outgrowth
of a project involving unusual hazard to individuals, jeopardy to the US
Government or its policies, sizeable expenditures of manpower and/or cash.
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,"NOW i"W
This will never be accomplished by either automation or new evaluation
forms. Even if some may argue that it is too much to say that evaluation
should stop here, it would appear that it definitely should begin here.
CS Information Reports- Reproduction
8. COMMENT: This report is heartening. Let's leave it
to the Management Staff's cooperation with those who manage CS Informa-
tion Reports, and bless them if that will help.
Chairman, Planning Group
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