DISSEMINATION: CURRENT STATUS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92B01090R002600120010-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: August 25, 2000
• Sequence Number: 10
• Content Type: MEMO

Approved For Release 2001/03/07 : CIA-RDP92BO109OR002600120010-6
C-o-N-F-T,?D-Z-B-T-I-A-L `low
Attacbbent B
PLARRXNG GROUP' FOR A NECRANICALLY 111T iATED
B TM AND C{ fXCATIO S 8YSTM
25X1A
SUBJECT : Dissemination: Current Status
25X1A
RED" ENCR: Planning Group Background Paper 8o. 3
"Dissemination of Intelligence Information Reports by OCR" -
25X1 A 2 December 1958
2. The quality of reproduction i.e., the problem of poor copy, remains.
Army has adopted the reporting format used by CIA, which action helps reduce
the complications of processing multiple format sizes and styles. Poor copy
results both from poor originals and poor processing, and quality microfilm
prints present one of the biggest problems in the retrieval phase. The
Divisions concerned in OCR have undertaken steps to improve the quality of
microfilm prints through improved photographic techniques, solution control,
etc. and Document Division is trying to stimulate the production of improved
original copy both within and outside CIA.
3. No solution to the problems presented by single copy enclosures has
been found. The Services. continue to loan selected report mats and their
enclosures to CIA for 24 - 48 hours for coding and microfilming, but many
enclosures are not received and the obtaining of enclosures by analysts is time
consuming and difficult.
4. Some revision of Agency components' dissemination requirements has
occurred during the past year (in one instance the first such revision received
since 1952). Document Division continues to solicit revisions to make
dissemination consistent with current needs.
an3 CO is to one point in each office; DDP receives two copies of every-
for review by an RI panel.
5? To date no study has been undertaken to determine the need for or
c3vantage` ME* rem"xseacontested with a central
reading panel. Document Division reads for and disseminates to the Section
level in OCI, Division level in 081, and to the Reading Panel in ORB (except
for direct dissemination to the Current Support Staff). Dissemination to OBI
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Attachment. B
25X1A 6. Documents are read in OCR once for dissemination and a second time
for coding (this double reading having been tested and
fond could necessary).
One parson is the Agency
gat one document within 110 m1,,,,+-
_Is72-__ - -,?-????+.w. ~vewrr~o rsceloea per month the average processing
time is 2-3 days; OCI and ORB Current Support upport Staff get samA3-day service.
e.
lo69ngs re-reading and routing time within the customer office should be
studied to resolve the office reading panel/central reading panel direct-
Braach-or-Section-dissemination question.
7. Army still uses their old viewing panel system wherein ArnW
and certain outside agencies send re cacumentss
presentatives to screen incoming documents
and mark those for which copies are desired. Air Force uses a code shoot with
wait interests indicated; this could perhaps be experimented with in CIA on a
manual system basis. Air Force is disseminating their own and selected CIA
reports automaticaly; although coding is completed in one
Minicard processing time is seven days.+s their total
8. Finally, OCR riodexes (does not index) up to 50% of the material it
receives. Nodex material is not synonymous With marginal material, although
some nodexed reports are of marginal value. Iltny Of the nodexed reports are
of immediate use but are without future research interest or contain specialized
Information that is filed in the OCR Registers or other special files markings
COCOM, etc.) hence are not put into the intellofex system. Perhaps the s
dissemination cycle could be accelerated if the OCR nodex criteria were
considered for revision of collection requirements and for the fields'
guidance in preparing their reports, particularly those reports considered
for the mechanically integrated system of interest to this Planning Group.
C-0 A-F-I=D-S-N-+T-]L A-L
Approved For Release 2001/03/07 : CIA-RDP92BO109OR002600120010-6