(Sanitized) REPORTING SYSTEM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP92B01090R002600120020-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: August 25, 2000
• Sequence Number: 20
• Publication Date: February 27, 1959
• Content Type: MEMO

p7/5 S q-01;8,3
Approved For Releas 001/03/07 DP92B0109OR002600120020-5
27 FEB 1953
25X1A
) MORANJXJM FC* : Deputy Director Plans j
Deputy Director .Intelligence)
Acting Deputy Director (Support)
SUBJECT Reporting System
1. This memorandum contains a recommendation for your approval.
Such recommendation is contained in paragraph 7, below.
2. In November 1958 an Agency Planning Group was formed at your
direction. to develop proposals for a mechanically integrated communica-
ting and reporting system which will increase materially the speed and
effectiveness of our intelligence transmissions.
3. The Planning Group, comprised of representatives from every
major organizational element having a direct interest in this problem,
held its first meeting 25 November 1958. It, then conducted a series
of ten briefings designed to provide members,a better understanding
of the background and technical details of the principal matters with
which they would be expected to deal. The briefings were completed
20 January 1959?
i. On 19 February the Planning Group received from a special
working team the attached proposal for, what we have labeled, the
25X1A Reporting System." A synopsis of the proposal appears on pages
6 and., 9. Briefly, it envisages a system in which field stations use
Flexowritears (or similar tape punching automatic typewriters) to origi.
nate intelligence reports. Thereafter, the reports are relayed and
reproduced by mechanical equipment which speeds transmission and also
eliminates the need for retyping unless extensive corrections are made.
The original tapes are mechanically encrypted, transmitted to Head-
quarters by unaocc anied pouch (or high-speed communications equip.
ment when available ),p mechanically decrypted and automatically typed.
Headquarters processing is streamlined and greatly speeded up by com-
bining steps and by having separate processing actions proceed simal-
taneouslyo Then, as a final feature of the system, analysts are '--
required to complete abbreviated "Initial Reaction Sheets" on reports
they receive. Appropriate organized tabulations of these.reaction sheets
can be used to tighten dissemination procedures, perfect the use of the
ISC document code, and eliminate or reduce marginal reporting.
5. The attached paper also proposes that ilot model of the 25X1 A
Reporting System be established at the . Equipment and facili - 25X1 A
ties are presently available there for such a test, and it could be
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conducted without the allotment of additional funds. Companion equipment
and facilities can likewise be provided at Headquarters without additional
cost,
6. The Planning Group believes the proposed _ Reporting System 25X1A
holds high promise of accomplishing the major purpose for which the Group
was formed. Besides offering the possibility of a rapid reporting system
for the Agency, it may well provide the basis for an improved system
encompassing other members of the intelligence eozms-unity. Intensive study
of some of the technical and procedural aspects of the proposal must be
completed,, of course, before any final judgment can be made. These studies
ideally should proceed in concert with an actual field test of the system.
7. Accordingly, the Planning Group recommends:
25X1A a A pilot model of the =Reporting System be established at
25X1A the subject to applicable security requirements and utili-
zing existing equipment and assigned personnel.
(b) Headquarters elements whose assistance is required in the test
be authorized and instructed to participate,
8. Meanwhile, the Planning Group will continue to pursue its mission
with current emphasis being given to an intensive consideration of the if" 25X1 A
proposal and the impact of its possible adoption throughout the Agency.
25X1A
t~~~irman, Planning Group
The recommendation made in paragraph 7 is approved.
25X1A
25X1A
Deputy Director I e ligence)
25X1A
Acting Deputy Director Support
Date
L, Iq
Date
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 Approved For Release,001 /03/07 IA-RDP92B01090R002600120020-5
25X1A
SUBJECT: Reporting System
Att: 1
1 Att: Proposal for the Rapid Transmittal of
Information Reports and Customer Reactions
SA DD/S:WFV:jlf (26 February 1959)
Distribution:
\'orig. & 1 - Chmn, Planning Group wl att
1 - DD/P
1 - DD/I
I - DD/S ono
,... DD/8-Subject watt
-A - DDS Reading watt
1 - IG v f att
SECRET
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 1NCLASSI FI ED u SE NAL
~~` s R N ASV
SUBJECT: (Optional)
25X1 A Reporting System
Chairman, Planning Group
~Ft
1.
Deputy Director (Plans)
40,
2..
Deputy Director (Intelligenc
3.
Acting Deputy Director (Supp
4.
Chairman, Planning Group
FORM
1 DEC 5S EDITIONS
Wffi
1 f
92$5190
^ CONFIDENTIAL
SECRET
V- 068,3
OFFICER'S COMMENTS (Number each comment to show from whom
INITIALS to whom. Draw a line across column after each comment.)
25X1A
approval.
17,4401
- for approval.
-- for approval and dissemination
of oopies (being held in 0-DDS)
TQ~Wwpbuu USE ONLY ASSIFIED
U. S. GOVERNMENT PRINTING OFFICE: 1958 0 -476731
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MISSING PAGE
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