OL/EO/B&FB PROCEDURE FOR PROCESSING REQUISITIONS (SF 88)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93-00229R000100090024-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 14, 2016
• Document Release Date: March 31, 2003
• Sequence Number: 24
• Content Type: REGULATION

Approved For Release 2003/05/28 : CIA-RDP93-00229R000100090024-0
OL/EO/B$FB Procedure for Processing Requisitions (SF 88)
I. "PROC CONTROL" copy of requisition is received in OL/EO/BF,FB.
A. Requisitions indicating funds "NAR" (No Action Required)
are reviewed for accuracy and destroyed.
B. The PIN number and NPA FAN on requisitions requiring
Procurement Action (PA) are recorded in the requisition
log.
C. The requisition is then issued to the person responsible
for that particular A1PA FAN.
A. An encumbrance amount is determined by totaling all the
line items on the requisition which require procurement
action.
B. The encumbrance total is recorded on the front of the
requisition and posted to the MPA ledger card.
C. The requisition is then filed in the Encumbrance Suspense
File.
III. Deencumbrance and Obligation Phase
A. Upon receipt of an obligating document, the following
steps are taken:
(1) When an obligating document is received for a
portion of the requisition; the corresponding portion
of the original encumbrance is deencumbered and posted
on the front of the requisition.
(2) The ORN number(s) are recorded on the front of
the requisition.
Approved For Release 2003/05/28 : CIA-RDP93-00229R000100090024-0
 Approved For Release 2003/05/28 : CIA-RDP93-00229R000100090024-0
(3) The Detail Obligation and Expense Record
with the obligating document gets stapled to the
requisition.
(4) Record each obligation to its respective ORN
on the Detail Obligation and Expense Record.
(5) Prepare PPOD to input the obligations into
GAS.
(6) Post deencumbrance and obligations by ORN
to the respective AMA ledger card.
(7) File requisition in the unliquidated MPA FAN
file.
B. Steps (1) through (7) should be followed until
obligating documents are received for the entire requisition.
IV. Expense Phase
A. Upon receipt of the monthly OOAR, the following action
is taken:
(1) Post monthly expenses by ORN and record the
Unliquidated Balance on the Detail Obligation and
Expense Record.
(2) Cross check by ORN the unliquidated balance
reflected in the OOAR to match the unliquidated balance
on the Detail Obligation and Expense Record.
(3) File requisition in the unliquidated AMA FAN file.
V. Liquidated Phase
After the close of the Fiscal Year, file the liquidated and
unliquidated requisitions in their respective AiPA FAN files.
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Approved For Release 2003/05/28 : CIA-RDP93-00229R000100090024-0