SYSTEMATIC CLASSIFICATION REVIEW AT NARS AND WNRC

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001000180001-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 53
• Document Creation Date: December 12, 2016
• Document Release Date: November 7, 2001
• Sequence Number: 1
• Publication Date: August 28, 1980
• Content Type: MF

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28 August 1980
On file, GSA release instructions apply.
MEMORANDUM FOR: All CRD Reviewers
STATINTL FROM:
Chief, Classification Review Division
SUBJECT: Systematic Classification Review at NARS and WNRC
RECISION: The Memo for All CRD Reviewers dated 23 April 1980
same subject, is hereby rescinded.
1. National Archives and Records Service (NARS) personnel are constantly
processing and reviewing the classification of records accessioned to NARS by
various U.S. government agencies to get them in proper order and declassify
them so that they can be made available to the public. One of the responsi-
bilities CRD has is to review CIA documents and CIA information found in the
records of other U.S. government agencies now being processed by !,ARS to deter-
mine whether or not the CIA information can be declassified. This is one of
the most serious responsibilities that we have in CRD. When we review our own
CIA-held records, those records will be placed back in CIA Archives and probably
won't be seen again for many years. Our review actions at NARS, however, form
a part of the process of preparing records for release to the public and when
we declassify a document, that document could be in the public domain very
quickly. The classification actions we take at NARS therefore, represent CIA's
final decision whether or not a particular document or bit of information will
continue to be protected and once declassified information has been released to
a member of the public it cannot be reclassified.
2. SCHEDULING: CRD reviewers will be formed into teams and will beSTATINTL
scheduled or NARS (Pennsylvania Avenue National Archives Building) or for
Washington National Records Center (WNRC, Suitland). When new reviewers are
assigned to CRD they will learn the review procedures by working on CIA-held
material. Only after they have demonstrated an acceptable level of competence
in that work will they be assigned to a NARS team, and will go with experienced
reviewers to NARS to become familiar with the requirements and procedures there.
When the new personnel have become proficient and demonstrate a good level of
competence and productivity in systematic classification review at NARS/WNRC,
they will be made regular team members.
3. Teams are made up to get the broadest possible background and exper-
ience but we must also consider car-pooling convenience for cost effectiveness.
Team leaders are selected primarily on the basis of length of experience in re-
viewing records at NABS. Teams will go to NARS (Pennsylvania Avenue) and WNRC
(Suitland) on rotation (Team A, Team B, Team C, etc.) each Wednesday. If there
is insufficient work for a full day, NARS personnel will notify us. The team
scheduled for that week will then be put at the bottom of the rotation list
and will miss that turn. This should not happen often, however, because NABS
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prefers a regular schedule and has assigned one employee, Mr. Ken Schlessinger
at NARS and Mr. Reggie Washington at WNRC, to be the coordinator for CIA material
and to prepare sufficient material for each week's review. Since reviewers
will be scheduled long in advance for the review, there should be a minimum
of scheduling conflicts. Should a problem arise, however, the reviewer should
report it to his Branch Chief who will make alternate arrangements in coordi-
nation with C/CRD/OPS. The person who drives to WNRC is paid for actual
mileage less the distance between his residence and our offices in Rosslyn.
To be reimbursed, give the CRD Secretary your name, date of travel, number of
miles driven to and from WNRC, and the distance between your residence and
Rosslyn. The CRD Secretary will submit all such claims once each month.
Travel to NARS is accomplished via Metro and it can be done after coming to
the office. The travel expense on Metro is reimbursable. Simply give the
CRD Secretary the date, purpose and cost of metro travel.
4. TRAVEL: As noted above, a major consideration in selecting teams
is to assure t eir ability to car pool and normally you will be expected to
travel together. If designated team members are unable to car pool regularly
they should advise C/CRD/OPS for possible change in team assignment. Excep-
tions to car pooling will be made in those circumstances where it is obviously
impractical because of a temporary consideration. In such cases clear it with
your Branch Chief. To park at WNRC you must use the non-reserved or visitors'
parking spaces and get a Temporary Parking Pass in Room 121 or, the Declassi-
fication Branch office can help you in this, and place it on the dash. We are
unable to get long-term parking permits because of the new rules that federal
employees pay for their parking. Be sure to get a parking permit and put it
exposed in your car because the police will ticket cars which do not display a
permit.
5. REVIEW MATERIALS: Copies of applicable CRPs, pads of 4023A forms,
copies of the reviewers aily statistics sheet, and the necessary stamps have
been placed in a Review Kit that will be kept in a safe at both NARS and WNRC.
The material in the Kit is classified CONFIDENTIAL and will be handled and
stored accordingly. Pay particular attention to protection of this material
during lunch periods. Paper, pens, felt-tipped pens, and other such materials
are available and will be furnished by NARS and WNRC personnel.
6. REVIEWING: The following is a general guideline for conducting our
review work at NARS. It is intended to smooth out our joint effort with NARS
and provide for consistency in review procedures. The procedures are developed
by NARS and we will find deviations in these procedures because of changes in
NARS personnel and other factors operating there. Any procedural questions or
points which come up should be discussed with our primary contacts who currently
are Mr. Ken Schlessinger at NARS and Mr. Reggie Washington at WNRC. On procedural
questions we should be as accommodating with NARS as possible and when signifi-
cant points come out of such discussions coordinate them with C/CRD/OPS. In
the area of determining classification status however, remember that we adhere
strictly to CIA rules and guidelines to reach our decisions. Any question that
arises concerning a classification action should be discussed among team members
and if it cannot be resolved in that way it should be brought back to CRD for
CRD action. The review guidelines are as follows:
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a. We do not write or stamp anything directly on the documents.
b. CIA documents are reviewed for declassification at NARS and WNRC
the same as those in CIA-held records:
(1) If the CIA document can be declassified, put the following
stamp on the Worksheet and fill in the date and your employee num-
ber. (NOTE: At times we have been asked to put the stamp on both
the Worksheet and the Tab which wraps around the document. If -You
have doubt, check with the CIA Coordinator to see how he would like
it done.) In lieu of using the stamp you may write "RELEASE," the
date, and your employee number:
THE C.I.A. HAS NO OBJECTION
TO THE DECLASSIFICATION OF
THIS DOCUMENT.
AUTHORITY: HR ~ STATINTL
DATE......;.,
(2) If the CIA document must remain classified use the follow-
ing stamp filling in your employee number, the date and encircling
the classification, or write on the Worksheet "HOLD at (TS, S, C),"
followed by your employee number and the date:
THIS DOCUMENT CONTAINS INFORMATION
THAT THE CIA HAS DETERMINED MUST BE
CLASSIFIED AT THE LEVEL INDICATED:
TS
AUTHORITY: =
HR STATINTL
REVIEWER:_r____~ DATE:
(3) If the CIA document can be declassified from our point of
view but should be reviewed by another U.S. Government agency because
of derivative material, and National Archives personnel have not
marked the Worksheet for such review, stamp the Worksheet and Tab
with the following stamp and fill in your employee number, the date
and the identity of the other agency that should also review the
document. DOCUMENT NO.
CIA HAS DETERMINED THAT THIS DOCUMENT
MAY BE DECLASSIFIED SUBJECT TO REVIEW
BY: .... - _......_...~ ....._............._..>.._ .r....
AUTHORITY: HR
REVIEWER: _. 4.-,_...,.r._.. DATE: .,...._..._.
(4) Complete a form 4023A on each CIA document reviewed whether
it is declassified or remains classified. See CRP 80-4 for instruc-
tions for filling out the 4023A form on CIA documents encountered
at NARS and WNRC.
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c. Documents of other U. S. Government agencies which contain
derivative or other material of interest to CIA are treated as follows:
(1) If the CIA information can be declassified put the follow-
ing stamp on the Worksheet and fill in the date and your employee
number (or write "RELEASE" followed by your employee number and
the date) : Ti,* C.A. HAS NO O8JECTION
TO THE DECLASSIRCATION OF
THIS DOCUMENT.
AUTHORITY:- STATINTL
REVIEWER _______WCT't.,._...; ?ram
(2) If the document must remain classified to protect the CIA
derivative information, put the following stamp on the Worksheet
and fill in the level of classification required, the date, and
your employee number, or write "HOLD AT (TS, S, C)," followed by
your employee number and the date:
THIS DOCUMENT CONTAINS INFORMATION
THAT THE CIA HAS DETERMINED MUST BE
CLASSIFIED AT THE LEVEL INDICATED:
TS S C
AUTHORITY: H~ STATINTL
REVIEWER:.__,DATE:
d. Several series of finished intelligence have already been re-
viewed in record copy and are available in the DARE system for reference.
NARS will be given an unclassified printout of the ORE and IM series and
should be able to take action on these without reference to the CRD Re-
view Team. Examples of other finished intelligence in DARE are: CIA/RR-GR,
ONE Staff Memos, ER, M, G/E, CIA/RR GM, CIA/RR, G/E, G/I, CIA/RR-MR-, MR,
and CIA/RR PR. The major part of this type material is not being declas-
sified and therefore printouts will not be made and sent to NARS. If
you encounter any of these materials, make a list and when you return to
our office check the microfiche to see what, if any, review action has
been taken. Give the details to the next team scheduled to go so they
can take the necessary action.
e. The Director's letter to NABS dated 16 October 1978 (copy in the
kit) identified all unevaluated intelligence reports as requiring con-
tin n This covers all the Agency reports series including
STATINTL the , etc. NARS personnel therefore,
will automatics y wi o orts and we should not have to
review them. This does not mean that mistakes won't happen or that NARS
personnel may have a question about such a report. Also bear in mind
that NABS has agreed to automatically withhold documents of other agencies
like State or the military services which contain CIA intelligence infor-
mation. But again, they may have questions or problems in properly iden-
tifying this derivative CIA material so we may see some of it. Where
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appropriate you should brief our NARS' contacts to help them better
understand what material falls within these specific categories.
f. Keep statistics on the work you do at NARS and WNRC. This
should include the following details:
(1) Total number of CIA documents/pages reviewed;
(2) Number of CIA documents held (not declassified);
(3) Number of CIA documents released (declassified); and
(4) Total number of non-CIA documents/pages reviewed that
contained information originated by or of interest to CIA, and
of that total, the number of which we have an OBJECTION to
declassification and the number for which we have NO OBJECTION
to declassification.
Attachments:
1. CRP 80-4 Procedure to complete Form 4023A
2. DCI Letter of 16 October 1978 on protection of
unevaluated intelligence
3. Letter to NARS of 24 March 1980, agreements how
to handle unevaluated intelligence
4. NABS Guidance of 13 May 1980, handling unevaluated
intelligence
5. NARS Guidance of 4 August 1980, handling derivative
unevaluated intelligence
6. CRP 79-37, recording of Document Number
7. CRP 79-39, recording Document Creation Date
8. CRP 79-16 recording Document Titles
9. CRP 79-13, Release of Names
10. CRP 79-8, handling documents with no classification
markings
11. Guidance of 23 March 1976, handling
12. Guidance of 6 October 1977, handlin
13. Guidance of 18 December 1978, handl
material
14. NARS Guidelines of 5 January 1979, (NARS) co-
ordination with representatives of other agencies
15. CRP 79-42, the ISOO 30-year waivers
16. Selected portions of the printout of codes to
be used in DARE input
17. Words, abbreviations & other indicators usually
connected with Classified Intelligence Sources & methods
18. CRP 80-13 dtd. 10 Nov. 80
STATINTL
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RESCINDS IUU 78-23
PRJCIiJXJRF I'GI: Ca_IN ,CT10\ 01: Ir)I(hl I(Q.1% IN PROCESSING
1AGENC1 iA)hrli,T;''i'S A[ WNW', -iJt'CL:~Pr1?) fr NARS
(:R.P 80-4
1, 11ic foil owing procedure 1-0r c o nnp l et i n , Iona 4023A relates
on
to CIG ,rd CIA documents held at 1VN`~t. surd i~\I:S ( iU ;aatd OSS do>ctnr nt);
will be h1a:lnd.f.ed sep= rrai el y) . (7a i s prc;c ure I s
d keyed t o the, attached
;ample b(ornn 4023A. I)octt;ueiits o1" (Wier U.S. (;over-ruront. agencies which
carry derivative material from CI(;/c'1.\ ,X) Nt71' requ-ire the completion of
Form 4033A.
a. Review Date - se.l f cxl)l an,t t:c)r Y.
b. Reviewer Ntur-he. rise dour curl iovec ntunher.
c:. of l:nrrti check "Nla4`."
d. Job Number - thi number is -l ~o?iil)o;ite of "NA" and the
T'roieci-(:ontro PNtanlher i,iven to material by the 1'VNRC
and the N:\RS -t:mff, Their system for assigning project
ntnnt)er~; ct.rs ret i scd in (k tope r? t97(),
:\ typ ~.ai l ritifrber is 8116 )2 ,'. 'fire first two digits
(40) i I'd i cato the I i s ~,l I. year; the third digit (6)
indicates the type of project; the Iast three digits
(027) indi,,:at:c the Ir)_:,rtion of the project, i.e.
00I-O5ia ire loc?'rted at 1VNRC mil 0-)1. 100 at NAR.S.
I f' more than 30 ntunl rrs arc' ne'ded at either location
additicna l nlunhers w i l i be a l 1()c.i t ed. The WVNRC/NAJl S
Project Control Numl,or will aiIway:; he shown on the
Declaas,i i' icat ion Review Wo rksli et .
To ac:coniiix)date our c:oiiiputer, drop the first
digit ,_.nd add an "A" (for Archives) at the end. The
CRl) Jol Number will t)ul'; vary ,rccording to the Prc.ject
Control Ncminber used b tile hNRC/11AI S G taff for the
review of each uiiclue body of records. For example:
at hNRC", their Project Control Numb r 806027 would
become N,1--tt)027A and it NAPS their Project Control
`Nur-rber 80':)i1S3 would hcct)me NA-0905.,I.A.
c. Fox N`wtil.rer c)'~trt.in from worksheet at LN~K.C or NA\RS.
f. Folder Number (`older -itunher:; a ?e not generally used
at WNRt ~ai d 'v.,\l-S; therofore, the constant nt.nrtber 001
has been as: ; i i;tied in order to make it compatible wi th
our compute: r system. Always elite) 001 as the Folder
Number.
g. Lioctune_nt Nr.u;il`,er lhoginnIiig c:iti! th(e first Agency
4doCltlrient in each JO.Si4,`narted h0:( I eing reviewed,
assign R)~tritic nt Number "01) L" and continue in
sequence through the last Agency doctlnierit in that
bo- Zell I?e-eiwlirile H t t l ~
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h. Creation Date -- take from the document. NOTE: At a minimum
creation date must have a month and ,year. If no day is
th-e given but the month and year are known, me the entry in
the following manner: 001147 (November 1947). If only the
year is known, enter it. Enter "13" for the month and zeros
for the day.
i . Ori cliff nati nq_Component - use originating component designation
from list hif known); if unknown, use 099.
STATINTL
j. Document Identification Number - from document. For uniformit-,
IMPROVISE WITH ENTRY
SUCH AS "MEMO FM DC I TO ACS!."
k. OPI -- enter "99" in OPT field for all documents reviewed at
NARS or WNRC.
1. ype Document - use applicable codes.
m. Original Classification - take from document,
n. Number of Pages_ .- self explanatory.
o. Document Title - copy from document. If title is vague add
bin parenthesis) additional explaration as: PEACE TREATY
(GERMANY-LITHUANIA, 1922). See CRP 79-16 for further guide-
lines.
p. Review Classification - according tc your decision.
q. Retention Justification -? use applicable code.
r. Next Review Date - if covered by a 4'aiver (CRP 79-42) 30 years;
if not 10.
2. Questions that arise should be discussed among team members and ifSTATINTL
a mutually satisfactory position cannot be arrived at, the matter should be
referred to the appropriate Branch Chief on return to CRD.
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t
FOLDER
CUiAHiiT CREATION ~
tIC~lIAIliC?
JOB NUMBER BOX NUMBER
NO.
NUMBER DATE I
TT
p D M M Y Y
7
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I I '
3
Li
'-.T_._.f _~... -I i l
DOCUMENT TiTL[
NEXT REVIEW
REVIEW RETENTION DATE
LASSAFICATIAN I JUSTIFICATION YT
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Or~i I TYPE DOCUMENT pRIGINAL
CLASSiFirAT!CN
x~sxZ , I I t
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Central Infdligcrxe Agency
Received 7A
.IV
OCT 19 1978
16 October 1978
Dr. James B. Rhoads
Archivist of the United States
National Archives and Records Service
Eighth-Street and Pennsylvania Avenue, N.W.
Room 111
Washington, D.C. 20408
Dear Dr. Rhoads:
a
I am informed that our respective staffs concerned with
the systematic review of permanent records for declassification
.under Executive Order 11652 mutually recognize that the
release to the public of unevaluated intelligence reports
would pose serious security problems. A risk is posed by
the release of a number of reports, on a specific country or
subject, which in the aggregate reveal CIA interests and
scope -of,operations during a given. time frame. In the
report format, items such as "Place Acquired" provide evidence
of operations of the Central Intelligence Agency or its
predecessor agencies in a particular country, and source
descriptions, even though general, pinpoint sectors within a
country in which agents may have been reRorting to the .
Central Intelligence Agency. If a report is released to the
public without appropriate deletion of classified. information,
it can be expected that the revelations of operations would
disrupt the relations of the United States with the country
concerned, with attendant risk to present operations.
In consideration of these risks and consistent with the
oral understanding reached by our respective staffs, it is
my view that unevaluated intelligence reports require continued
retention of classification unless sanitized to protect STATINTL
intelligence sources and methods and prevent any adverse
impact that declassification and release of these reports
could have on the foreign relations of the United States:
Accordingly, this is to advise you that pursuant to
section 5(E) of Executive Order 11652 I have identified
unevaluated and field intelligence reports,'
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CENTRAL INTELLIGENCE AGENCY
WASHINGTON. D.C. 20305
24 March 1980
Mr. Edwin A. Thompson
Director, Records Declassification Division
National Archives and Records Service
Room 18-W, National Archives Building
Eighth Street and Pennsylvania Avenue, N.W.
Washington, D.C. 20408
This will confirm our agreement to handle "unevaluated intelligence"
attributable to CIA, but contained in documents originated by other U.S.
agencies, in the same way as is already done with CIA-originated documents
containing such intelligence. When systematically reviewed for declassi-
fication, both kinds of material will be treated in accordance with the
procedures already established at NARS for the items specifically cited in
the letter of 16 October 1978 from the Director of Central Intelligence to
the Archivist of the United States. Such material is now being identified
on the Carr vc:::' ..~ NARS declassification worksheets with a stamp citing
that letter, and is then processed accordingly by retention of classifi-
cation and wit holding from public release. It is also placed under the
Information Security Oversight Office waiver specifying a thirty-year
interval for its next systematic classification review.
NARS personnel usually identify CIA-attributable material, even when
it is found in non-CIA documents, by application of the criteria cited in
paragraph 1(a), 1(c) and 2(a) of the classified State Department instructions
entitled i`,r`",ts Abbrcviatiens and Other Indicators Usually Connected with
Classified lnteligenceSources and Methods." Documents of this kind so
identified at NARS, exce t for those already being stamped and processed
as above (i.e. series and other items bearing the CIA
label), are now segregated at NARS for systematic classification review by
CIA personnel. The vast majority so far encountered have been found in
NARS Records Groups 84 (State Department Foreign Service posts) and 319
(Army Staff); they are likely to be found also in RG-59 (General Records
of the State Department). Such documents include:
-- Foreign Service dispatches, airgrams (including the JOINT
WEEKA series), and cables to the Department of State and to other
Foreign Service posts (Embassies, Legations, Consulates-General,
and Consulates), found primarily in RG-84;
"Official Informal" letters between Foreign Service posts
and between such posts and the Department of State in Washington,
also found in RG-84;
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- Military Attache (Army, Naval, and Air). reporting, and other
communications, in RG-84 and RG-319; and
--- Reporting sourced to various U.S. military units and similar
in format and style to documents in the SO and related series, primarily
in RG-319 but sometimes also in RG-84.
The 16 October 1978 letter from the CIA Director notifying the
Archivist of the requirement to protect unevaluated intelligence is
accordingly considered applicable to all CIA-attributable intelligence
reporting, whether it is contained in CIA-originated documents or in
those of other U.S. Government agencies. In cases where there is any
doubt as to the attributability of intelligence information in any
particular documents found in RG-84, RG-319, or other records groups
at MARS undergoing systematic classification review, CIA personnel
will continue to review such documents individually as in the past.
It is felt that these procedures will significantly expedite the sys-
tematic classification review of such material both by MARS and by
CIA. STATINTL
Sincerely yours,
Chief, asst ica to
Information Services Staff
Directorate of Administration
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 General National Archives
or Io 02002/02/QOdCIA-RDP93BOl194ROUP00180001-1
Administration Records Service Washington, DC 20408
August 4, 1980
t?tet)ly to
Attn of : NND
Subiect: NND Staff Information Memo - CIA #2
Systematic review of CIA-attributable material
found in non-CIA originated documents.
TO : NNDA, NNDG, NNDR
1. The Chief, Classification Review Division of the Central Intelligence
Agency has requested that we handle "unevaluated intelligence" attributable
to CIA, but contained in documents originated by other U.S. agencies, i?-AerINTL
same way as is already done with CIA-originated documents containing such
intelligence. (Those procedures are specified in NND Staff Information Memo -
STATINTL and other field intelligence reports dated after December 31, evised),
involved is attached. (Letter, o-Edwin A'. Thompson, 'SIATINTL
24 March 1980.)
2. Reference to such CIA-attributable material found in non-CIA documents
on worksheets, withdrawal notices or in correspondence will identify the
apparent source and addressee, subject, date, document and file number in the
usual manner (unlles such information would divulge classified information)
Lut identify to as the agency responsible for further action.
3. The Director, Information Security Oversight Office has approved the
request of the Director of Central Intelligence to waive the 10-year review
requirement in Section 3-401 for information in this category. The marking
to be applied to such documents as are encountered in the course of systematic
review shall appear as follows:
EXEMPT from declassification
per E.O. 12065, Sec. 3-4
Re-review on (enter date 30 ears later)
4. Requests by researchers for material identified under this memorandum
as "unevaluated intelligence" attributable to CIA, under the mandatory review
provisions of E.O. 12065 or the Freedom of Information Act will be reproduced
and forwarded for review to:
Information and Privacy Coordinator
Central Intelligence Agency
Room 2E42, Headquarters Building
Washington, DC 20505
If there is any doubt as to the attribution of intelligence information
in any particular document, it should be shown to the CIA personnel reviewing
records at NARS for resolution.
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6. Questions should be referred to NND, telephone [phone].
EDWIN A. THOMPSON
Director
Records Declassification Division
Attachment
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 General National Archives
I vices and
e AgRq I1Q6 RNRRc11_9 ?R 99,0 12040F3
Uare : May 13, 1980
Reply to .
Attn of : NND
Subject: NND Staff Information Memo - CIA #1
Systematic review for declassification of unevaluated
SO, SQDB, DB, 00 and other field intelligence reports
dated after December 31, 1945 (Revised)
TO : NNDA, NNDG, NNDR
1. The Director of Central 'Intelligence has determined that unevaluated
SO, SODB, DB, 00 and other series of field intelligence reports require
continued protection beyond 20 years in the interest of national security.
(Letter from Stansfield Turner to James B. "hoads, 16 October 1978.) This
determination is applicable to all such re^rts dated after December 31,
1945 originated by the Strategic Services unit (SSU) of the War Department,
the Central Intelligence Group (CIG) and Central Intelligence Agency (CIA).
Excepted from this determination are those reports in the custody of NARS
already made available to researchers in response to earlier reviews,
mandatory reviews under E.O. 11652 and Freedom of Information Act requests.
(Letter Stansfield Turner to James B. Rhoads, I December 1978.)
STATINTL
2. Reference to such reports on worksheets, withdrawal notices or in
correspondence will cite only the number and not any
other field station identification num ers an W ea e of the report.
3. The Director, Information Security Oversight Office has approved the
request of the Director of Central Intelligence to waive the 10-year review
requirement in Section 3-401 for information in this category. The marking
to be applied to such documents as are encountered in the course of
systematic review shall appear as follows:
EXEMPT from declassification
per E.O. 12065,
Re.-review on (enter date SEC, ve rs later' STATINTL
4. Requests by researchers for and other series of field
intelligence reports under the mandatory -:r-Iris-ions of E.O. 12065 or
the Freedom of Information Act will be rc masted and for-.arded for review to:
Information and Privacy Co:,2rdinat3r
Central Intelligence Aq;ancy
Room 2E42, Headquarters 'Building
Washington, DC 20503
5. Questions should be referred to NND'. te; phone 523-3l 5. Previous staff
infprmation to ~io on t -.s, subject, dated [iece:ber 12, 19 8i, is hereby superseded
EDWIN A. THOMPSON
Director
Records Declassification Division
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 provGFWRejease 2"3(R9q A f,RRP93B0119 D01000180001-1
Services and
Administration Records Service Washington, DC 20408
Date August 4, 1980
Reply to
Attn of NND
Subject: NND Staff Information Memo - CIA #2
Systematic review of CIA-attributable material
found in non-CIA originated documents.
TO : NNDA, NNDG, NNDR
1. The Chief, Classification Review Division of the Central Intelligence
Agency has requested that we handic "unevaluated intelligence" attributable
to CIA, but contained in documents originated by other U.S. agencies, in the
same way as is already done with CIA-originated documents containing such STATINjTL
STATINTL intelligence. (Those procedures are specified in NND Staff Information Menlo
CIA #1, "Systematic review for declassification of unevaluated
and other field intelligence reports dated after December 31, 1945 Revised , i
dated May 13, 1980.) A copy of the letter detailing the types of documents
involved is attached. (Letter, to Edwin A. Thompson, STATINTL
24 March 1980.)
2. Reference to such CIA-attributable material found in non-CIA documents
on worksheets, withdrawal notices or in correspondence will identify the
apparent source and addressee, subject, date, document and file number in the
usual manner (unless such infornY'tiion would divulge classified information)
but identify the ti;.-;', as the ages y responsible for further action.
3. The Director, Information Security Oversight Office has approved the
request of the Director of Central Intelligence to waive the 10-year review
requirement in Section 3-401 for information in this category. The marking
to be applied to such documents as are encountered in the course of systematic
review shall appear as follows:
EXEMPT from declassification
per E.O. 12065, Sec. 3-4
Re-review on (enter date 30 years later)
4. Requests by researchers for material identified under this memorandum
as "unevaluated intelligence" attributable to CIA, under the mandatory review
provisions of E.O. 12065 or the Freedom of information Act will be reproduced
and forwarded for review to:
Information and Privacy Coordinator
Central Intelligence Agency
Room 2E42, Headquarters Building
Washington, DC 20505
5. If there is any doubt as to the attribution of intelligence information
in any particular document, it should be shown to the CIA personnel reviewing
records at NARS for resolution.
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 Approved Forease 2002/02/06: CIA-RDP93B0119Wb01000180001-1
6. Qpestions should be referred to NND, telephone [phone].
( 6
Records Declassification Division
EDWIN A. THOMPSON
Di rector
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 Approved For Release.W2/02/06: CIA-RDP93BOl194RO0100 0001-1
8 August 1979
Classification Review Procedure
CRP
79-37
REF:
RRP 78-22
Correct Recording of Document Number
CRP 78-38
1. Our ability to match duplicate documents in the DARE
system is vital to maintaining consistent review action. As
reviewers are aware, the correct and exact recording of infor-
mation in the three matching fields (document number, title,
and creation date) is basic to this ability, since the computer
reads and matches everything exactly as recorded including
dashes, spaces, commas, etc.
2. An exception has been encountered, however, where docu-
ment numbers are concerned -- the handwritten number. For
example
the
,
series uses dashes before and after the "A"
and commas a ter every third number reading right to left:
rather than typed, the person recording the number onjthed! In
record copy departed from established format by leaving out
the punctuation. If these handwritten
b
num
ers were recorded
in the DARE system exactly as they appear on the document,
the computer would be unable to match the report with a cor-
rectly typed, disseminated copy found in another file.
3. Therefore, if reviewers find that some document num-
bers in a record group are handwritten, they should consult
the branch chief whose files are under review for the correct
document number format before completing Form 4023A.
STATINTL
Chief,
Classification Review Division
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 Approved For Release%W02/02/06: CIA-RDP93B0l194R00100QPOO01-1
30 August 1979
Classification Review Procedure
REPROGR/11N4IING OF DOCUMENT CREATION
Date Field
7
CRP 79-39
REF. RRP 78-23
1. Paragraph l.K of referenced procedure states that at a minimum
reviewers must enter the month and year in the creation date field. Zeros
may be entered for the day only, if-the exact day is unknown. This is part
of the interactive editing process programmed into the system to minimize
keying errors.
2. Reviewers have been encountering substantial numbers of documents
with no date. The year, however, is known because of the file sequence
and should be recorded. The DARE system, therefore, has been reprogrammed
to accept the number "13" in the month field when only the year is known.
For instance, if an undated document is found in a. 1956 file group and the
reviewer is reasonably certain that the document is in its proper chrono-
logical place, the date should be recorded .as 001356.
Classification Review Division
STATINTL
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6 March 19;9
Classification Review Procedure CRP 79-16
REF: RRP 78-22
CRP 79-9
CRP 79-10
Composition of Titles for Documents Without Titles
1. Reviewers are beginning to encounter a considerable number
of documents, such as letters, cables, and some memos, that have no
titles. Some have subject lines, however, which should be used as a
title and should be recorded exactly as it is written. Follow the
instructions in RRP 78-22 for expansion if the subject line needs
additional information to make it meaningful.
2. If there is no subject line, the reviewer should compose a
title including sequentially the last name of the addressee, the name
of his firm or agency as given in the document and the last name of the
sender separated by slash marks. If an office designation is used in
place of an addressee name, use that. In the absence of either a last
name or office designaton, first names may be used. Use a maximum of
36 spaces for recording this portion of the tit1:?. The remaining 36
spaces will be used for a parenthetical entry concerning the subject of
the correspondence. (See examples attached.)
General Reminders on Titles:
STATINTL
1. Refer to CRP 79-9 for instructions on drafting titles for
ca s. Refer to CRP 79-10 for instructions on drafting title
STATINTL fo aily diaries.
2. All information not actually in the title as given in a
document must be enclosed in parentheses so as net to interfere with
the computer's matching ability. It follows, therefore, that any title
composed in its entirety must be enclosed in parentheses--except in the
case of tho which a specific format has been devised, such as
STATINTL letters andlaily diaries.
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3. Information added for clarity should bF: added at the end
of the title, because the computer stops, matching when it hits the
first parenthesis.
4. All contrived titles or additions to ?::x i kin titles
should reflect the substance of the od cement.
5. The portion of a title within parenthesis need not adhere
strictly to punctuation, and abbreviations are permissible.
STATINTL
Chief,
Classification Review Group
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15-
'Q
5
(9.
IV
Example 1: The allotted .36 spaces are not suffi2ient to complete the
sender's name
E
Example 2: Abbreviations are permissible within the parenthetical
portion of the title. Outside parentheses, do
not abbreviate. See firm na're in Example 1.
-41
_aj
;fLhlN_
NIE
I
Example 3: The only addressee on this letter wir the council itself.
L_
TV
le
Example 4: An inform-1- ,,,,t t? t-e chief .f
k
center (abbreviated) si*neof ;?c1y 'Bill."
A
A~j
C.
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27 February 1979
Classification Review Procedure CRP 79--13
RESCINDS: Part II of RRP 78-2 of 30 January 1978
RELEASE OF NAMES OF AGENCY PERSONNEL
1. In Section 6 of the CIA Act of 1949, as amended, the Agency
is exempted, for reasons of security of U.S. foreign intelligence
activities, from the provisions of any law requiring the publication
or disclosure of, inter alia, the names of its personnel. Executive
Order 12065, however, requires that as much information as possible
over 20 years old be declassified. If CRG withholds all documents
containing names of employees, it will be withholding a substantial
amount of material that might otherwise be releasable. Therefore,
in cases where the substance of the document does not require continued
protection, the following procedure w 1 apply concerning the re eas-
ability of names of personnel.
2. The following categories of names are releasable:
a. Names of directors, deputy directors, and other high-
ranking officials or persons who have been officially confirmed as
employees of the Agency.
b. Names of overt employees who are no longer employed by
the Agency.
c. Names of former employees once uncer cover but designated
as overt from EOD at the time their association with the Agency ended.
3. The following are not releasable: M_
a. Names of persons still employed by the Agency--both overt
and covert--other than high-ranking and officially acknowledged employees.
b. Names of persons who separated frc m the Agency in covert
c. Names of persons identified in documents as CIA employees
whose records indicate "blocked" during the period in question, even
though they may have separated in overt status.
d. Documents or groups of documents [hat would provide a list
of Agency employees.
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4. For CRG review purposes, a list of employees (3.d above) is
defined as more than three names. Although this is an arbitrarily
chosen figure, it does permit the release of correspondence and intel-
ligence studies that have the name of the releasing official, the name
of the drafter, and perhaps the name of an addressee. This represents
a significant volume of material that otherwise would have to be held
solely because of the presence of names.
5. Documents with no classification marking or those improperly
stamped which contain names of Agency emplo_,ee-: covered in paragraph 3
above will be classified CONFIDENTIAL or higher (see CRP 79-7 for
instructions).
(NOTE: The above procedure ::foes not apply
to mandatory and FOTI'A reviews.)
STATINTL
Classification Review Group
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9 March 1979
/O
Classification Review Procedure CRP 79-8
HANDLING OF DOCUMENTS WITH NO CLASSIFICATION MARKINGS
OR THOSE MARKED "UNCLASSIFIED," "RESTRICTED," OR "OFFICIAL USE ONLY"
Unmarked Documents:
1. When a document with no classification marking is encountered
during the systematic review process, it should be reviewed to determine
if the proper security classification marking may have been inadvertently
omitted.
2. If classification is necessary, follow the procedure outlined in
CRP 79-7.
3. If the unmarked document is determined to be unclassified and
may be released, it should be stamped with the reviewer's stamp (to
indicate that it has in fact been reviewed), numbered, and checked
"declassified."
4. On the data input form the original classification will be
indicated as "M" (a new code assigned for unmarked documents). Statis-
tical accounting for this type of review will be noted on the stat sheet
in the "declassified" column.
"Unclassified" Documents:
1. If a document is marked "unclassified," it should be reviewed
to be sure the information is unclassified, stamped, numbered, and checked
"no change in classification."
2. A data input form will be filled out indicating "U" in both the
original classification and review classification fields.
"Restricted" Documents (not to be confused with "Restricted Data"):
1. The document should be reviewed to determine if it can be declas-
sified or if it requires.a change to "Confidential."
2. Stamp and number the document and check either "declassified" or
"Change classification to" as appropriate.
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 Approved For Releas O02/02/06: CIA-RDP93B01194RO0100 80001-1
3. Enter "R" in the original classification box and indicate the
appropriate review classification on form 4023A.
"Official Use Only" Documents:
1. Such documents should be treated as "unclassified" and a "U"
placed in the original classification field on form 4023A.
2. Review the document for sensitivity of information. If classi-
fication is necessary, follow instructions in CRP 79-7 and indicate the
appropriate review classification on the stamp and on form 4023A.
3. If classification is not necessary, check "no change in classi-
fication" on the stamp and enter a "U" in the review classification field.
4. In some cases OUO documents may contain several names of overt
Agency, employees. Even though CRP 79-13 directs that three or more names
constitute a list and will be classified, this CRP provides an exception
to that rule in the case of OUO documents.
STATINTL
Classification Review Group
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 STATSPEC Approved For Release 2002/02/06 : CIA-RDP93B01194RO01000180001-1
Next 2 Page(s) In Document Exempt
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 Approved For ReleaW 2002/02/06 : CIA-RDP93B0l194R001W180001-1
.y NARS general and specific restriction statements will continue to
!e applied as in the pdst.
Any questions for the Records Review Branch of the CIA should be
referred through NND, extension 523-3165.
:DWIN A. THOMPSON
)irector
tecords Declassification Division
attachments
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 002~p2 0 ~~p R ry '~
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~CINITFD ~'Al'JfERT~
/4
GENERAL SERVICE=S ADMINISTRATION
January 5;1979
National Archives and Records Service
WVashington, I)C 20408
TO
OF: NND
Revised procedures for coordination with agency declassification
representatives
Agency Declassification Representatives
In order to complete action on projects begun under Executive Order
11652 and to implement the new Executive, Order 12065, the National
Archives Records Declassification Division (NND) is modifying its
procedures. These modifications should decrease the workload of
Agency declassification representatives, as they will, enable us to
keypunch information on individual documents you determine should
be exempt from declassification directly from the Declassification
Review Worksheets (GSA Form 7130) and provide each agency head with
a print-out listing of all documents held for re-review or future
automatic declassification at the direction of their representative.
Agency representatives can assist NND in this by using the following
procedures for marking actions on the worksheets for documents con-
taining classified information for which your organization is
responsible and for foreign or international organization documents
held for your examination as the agency of receipt or subject matter
interest.
1) When you decide to declassify a document which is exclusively
in your area of responsibility:
a) line through the item on the worksheet,
b write or stamp "Declassified" in the "agency" block of
the "Further Action" column,
c date the action, and
d initial the action. (If you cannot personally be
identified in this manner on a, public document, please
discuss this problem with inc.)
2) When you decide to exempt a document from declassification:
a) write or stamp "Hold" in the "agency" block of the
"Further Action" column,
b) indicate by writing "D" (automatically declassified)
or "R" (re-review) and the year when the action will
take place in the "D or R/Date" column,
c) date the action, and
d) initial the action.
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3) When you decide that your agency has no objection to
declassification but that coordination with another U.S.
agency is required:
a) write or *tamp "No objection by Zn-ame of a;er_cy7
subject to review by ,name of another U.S. agency in
the "agency" block of the "Further Action" column,
b date your action, and
c initial the action.
In such cases the Records Declassification Review Branch
will review the document under that agency's guidelines
and coordinate the review with that agency' representative
if necessary.
We also request that whenever possible you - CRET docu-
ments still requiring protection. This will assist u.'. in copying, and
transmitting the documents if they are requested under mandatory review.
Your help and cooperation in this matter will be greatly appreciated.
!
EEMIN A. THOMPSON
Director
Records Declassification Division
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 Approved Foielease 2002/02/06 : CIA-RDP93B011001000180001-1 4_5
22 October 1979
Classification Review Procedure CRP 79-42
REF: CRP 79-1
CRP 79-3
CRP 79-21
NEXT REVIEW DATE OF MATERIAL COVERED BY ISOO 30-YEAR WAIVER
1. Executive Order 12065 requires that all material systematically
reviewed on which classification is extended beyond 20 years (or beyond 30
years in the case of foreign government information) shall be re-reviewed
in 10 years. The Information Security Oversight Office (ISOO) has granted
art exemption from the initial 10-year re-review interval, extending the
first interval to 30 years, on the following categories of material:
-- Intelligence documents and/or material(s) constituting or containing
identifiable foreign government information as defined in Section 6-103
of Executive Order 12065 and Section I F.1 of Information Security
Oversight Office Directive No. 1. (This category includes information
obtained through liaison arrangements, but not information obtained uni-
laterally from a source within a foreign government.)
-- Information constituting or concerning cryptology, including information
on the development and/or use of any method, means, system, technique,
procedure, activity, installation, device, material or equipment used
for the acquisition, production, or transmission of signals intelligence
or for the protection of classified communications or data. (Applies to
all codeword material.)
-- Information constituting or concerning counterintelligence, defined by
Executive Order 12036 of January 24, 1978 (section 4-202) as "...infor-
mation gathered and activities conducted to protect against espionage
and other clandestine intelligence activities, sabotage, international
terrorist activities or assassinations conducte4t for or on behalf of
foreign powers, organizations or persons, but not including personnel,
physical, document, or communications security programs."
-- Information involving or concerning intelligence sources and methods and
covered under special access, distribution and protection programs con-
tinued or established pursuant to Section 4-2 of Executive Order 12065.
(These special access programs are being reviewed by the various govern-
ment agencies to determine which of them will be covered by this waiver.
Do not use this category until notified.)
-- Information which identifies any undercover personnel or unit(s) or
clandestine human agent(s) of a National Foreign Intelligence Board or
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gence omrnun9ty member agency; or which
otherwise reveals information classifiable under the provisions of
Executive Order 12065 concerning intelligence sources, methods or
activities including intelligence plans, policies, or operations of
such an agency or any element thereof.
Intelligence reports and other documents which contain information
covertly acquired and which bear the legend, "THIS IS UNEVALUATED
INFORMATION" or an equivalent marking, or are similar in format or
contents to items so marked; and in which the formats used, subject
matter, source descriptions or other content would, in collections or
aggregates of such reports and/or other documents, reveal the nature,
scope or extent of United States intelligence activities in, or in
relation to, particular foreign countries or areas or would identify
intelligence sources or methods.
2. Reviewers will readily note that the above waiver categories
are not synonymous with the retention justification codes established in
conformance with the Executive Order, even though there is a direct
relationship between the first two categories and codes 21 (foreign
government) and 37 (cryptology) respectively. Some of the categories
may, in fact, encompass several retention justifications. Reviewers will,
therefore, continue to use the most applicable retention justification
code for material covered by these waivers, but will indicate "30" in the
next review date box on form 4023A and the year (30 years from the date
of review) on the review stamp. For material not covered by waivers, con-
tinue to indicate "10" in the next review date box and the appropriate
year on the stamp.
3. Referenced CRPs are modified herewith to the extent that they
concern the next review date of information exempted under the ISOO waiver.
STATINTL
Classification Review Division
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 11
3
I
a
FILE: DARE DATA A RUF FBI -o Fpff BRle6j%j!M142IQfM p RDP93B01I94RO010001800)1-1
AND MONTH OF 13 IS VALID..........
(OPTIONAL DATA FIELD - MAY BE BLANK)
DOCUMENT IDENTIFICATION NUMBER**** ******* ******************************** ****
TWENTY FIVE CHARACTERS (FREE TEXT) INDICATING THE
ORIGINAL DOCUMENT IDENTIFIER ASSIGNED TO A UNIQUE
OCCUMENT BY THE OkIGINATING COMPCNENT......
FCSITIONS 1-25 FREE TEXT
(OPTIONAL DATA FIELD - MAY BE BLANK)
************.******#*******************************
TI-hEE CHARACTERS INDICATING THE CCMPCNENT RESPCNSIBLE
FOR CRIGINATING THE SOURCE DOCUMENT.........
004 DCI ICRMS INTELLIGENCE COMMUNITY
RESOURCE MANAGEMENT STAFF
017 DCI OIG OFFICE OF INSPECTOR GENERAL
008 DCI OLC OFFICE OF LEGISLATIVE COUNSEL
009 DCI COMPT OFFICE OF CGMPTRCLLER
010 0CI OFFICE OF THE DIRECTCR
011 DDA OTR OFFICE OF TRAINING
012 NFAC OCR OFFICE OF CENTRAL REFERENCE
013 NFAC OER OFFICE OF ECONOMIC RESEARCH
014 NFAC NIO NATIONAL INTELLIGENCE OFFICERS
015 NFAC CPS CENTER FCR POLICY SUPPORT
T)
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 ST3ATINTL
1ATINTL
FILE: DANE
DATA
A
RUFIAp!{ o W et IQ2I( : I-RDP93B01I94R001000180001-1
016
NFAC
CCO
OFFICE OF CURRENT OPERATIONS
(WAS CURRENT REPORTING GROUP)
017
NFAC
OSI
OFFICE OF SCIENTIFIC INTELLIGENCE
(INCLUDING GEL PRIOR TO JULY 19621
O18
NFAC
OGCR
OFFICE OF GEOGRAPHIC & CARTOGRAPHIC RESEA
019
DOST
NPIC
NATIONAL PHOTOGRAPHIC INTERPRETATION CENT
020
NFAC
OPA
OFFICE OF POLITICAL ANALYSIS
(WAS OFFICE OF REGIONAL & POLITICAL ANAL)
021
OBSOLETE (WAS CIA OPERATIONS CENTER)
022
NFAC
PPG
PUBLICATIONS & PRESENTATIONS GROUP
026
NFAC
OSR
OFFICE OF STRATEGIC RESEARCH
027
NFAC
OIA
OFFICE UF IMAGERY ANALYSIS
029
NFAC
DIRECTOR NATIONAL FOREIGN ASSESSMENT CENTER
030
ODA
DEPUTY DIRECTOR ADMINISTRATION
031
DDA
OS
OFFICE OF SECURITY
032
DCI
OPPPM
OFFICE OF PERSONNEL POLICY,
PLANNING AND MANAGEMENT
033
ODA
OC
OFFICE OF COMMUNICATIONS
034
DDA
ISS
INFORMATION SERVICES STAFF
(WAS INFORMATION SYSTEMS ANALYSIS STAFF)
035
DDA
OL
OFFICE OF LOGISTICS
036
DCI
CGC
OFFICE OF GENERAL COUNSEL
038
DDA
OF
OFFICE OF FINANCE
039
DDA
OMS
OFFICE OF MECICAL SERVICES
--, u, s ua11i:4.iLi1S Ui'CzsMl1Ur4J
041
ODD
AF
AFRICA DIVISION
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31
41
A
 I
FILE: DARE ' DATA A RUFFAW)8edNParrBelee*NfgI?I421Q$Ip RDP93B01I94R0010001800)1-1
043
000
CCS
CENTRAL COVER STAFF
S7ATINTL
045
000
CIS
COUNTERINTELLIGENCE STAFF
047
DOD
EUR
EUROPEAN DIVISION
048
0DO
EA
EAST ASIA DIVISION
S 4TINTL
049
ODD
PCS
POLICY & COORDINATION STAFF
051
000
EPOS
EVALUATION PROGRAM CESIGN STAFF
052
D00
NE
NEAR EAST E SOUTH ASIA DIVISION
Is
053
05
000
LMS
INFORMATION MANAGEMENT STAFF
(WAS INFORMATION SERVICES STAFF)
a
SIATINTL
4
0DO
SE
SOVIET EAST EUROPEAN CIVISION
0
056
DDST
OTS
OFFICE OF TECHNICAL SERVICE
S3ATINTL
057
UDO
LA
LATIN AMERICA DIVISION
DEPUTY DIRECTOR SCIENCE & TECHNOLOGY
061
DDST
OSO
OFFICE OF SIGINT OPEPATIGNS
(INCLUDING CEL AFTER JULY 1962)
063
ODA
OFFICE OF DATA PROCESSING
064
NFAC
OFFICE OF WEAPONS INTELLIGENCE
b
065
D05T
ODE
OFFICE OF DEVELOPMENT & ENGINEERING
C66
DUST
ORD
CFFICE OF RESEARCH E CEVELOPMENT
067
DDST
SPS
SPECIAL PROJECTS STAFF
070
000
CMS
CAREER MANAGEMENT STAFF
NFLB COMMITTEE ON EXCHANGES
075
DCI
ICCTS
INTELLIGENCE COMMUNITY
COLLECTION TASKING STAFF
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I
2
NATIONAL ARCHIVES E RECORDS SERVICE
(INCLUDING WNRC & PRESIDENTIAL
LIBRARIES)
200 DDI ORE OFFICE OF REPORTS & ESTIMATES
201 DDI OCO OFFICE OF COLLECTION & DISSEMINATION
202 001 DCI OFFICE OF CURRENT INTELLIGENCE
203 DDI ONE OFFICE OF NATIONAL ESTIMATES
204 DDI cc OFFICE OF OPERATIONS
205 DCI LCIAC INTELLIGENCE ADVISORY COMMITTEE
206 DCI ICUSB UNITED STATES INTELLIGENCE BOARD
207 DDI ORR OFFICE OF RESEARCH AND REPORTS
208 NFAC CRO CURRENT REPORTING GROUP
209 NFAC OPCEN CIA OPERATIONS CENTER
$ 210 DDI .OIC OFFICE OF INTELLIGENCE COORDINATION
0
211 000 FI FOREIGN INTELLIGENCE STAFF
212 DCI ADSO ASSISTANT DIRECTOR FOR
SPECIAL OPERATIONS
213 DCI ADPC ASSISTANT DIRECTOR FCR
POLICY COORDINATION
214 DDI OBI OFFICE OF BASIC INTELLIGENCE
215 DDI OBGI OFFICE OF BASIC GRAPHICS
INTELLIGENCE
700 STATE DEPARTMENT
701 DEPARTMENT CF DEFENSE
702 COMMERCE DEPARTMENT
703 FBI
NATIONAL SECURITY COUNCIL
TREASURY DEPARTMENT
WHITE HOUSE
US CONGRESS
Ap joved For Release 2002102106: CIA-RDP93BO1194R00100018 01-1
I
1)
11
19
I
 FILE: DATE DATA A RUFF,4 oIc@dlPtirTRllley"i@OQIA-2/QVP RDP93B01I94RO01000180001-1
CIVIL SERVICE COMMISSION
NUCLEAR REGULTORY CCMMISSION AND
PREDECESSORS
GAO SOURCE DOCUMENT
NASA
OTHER GOVERNMENT AGENCIES
NCN-GOVERNMENT ENTITIES
(UNIVERSITIES, CONTRACTORS, ETC.)
OFFICE OF STRATEGIC SERVICES
FOREIGN GOVERNMENT
(OPTIONAL DATA FIELD - MAY BE BLANK)
TW'C CHARACTERS INDICATING THE OFFICE RESPONSIBLE FCR THE
AL'MINISTRATION OF RECORDS STORED IN AGENCY ARCHIVES
ANC/OR RECORDS CENTER......* ....... * ...
04
DCI
ICRMS
INTELLIGENCE COMMUNITY
RESOURCE MANAGEMENT STAFF
06
0.DA
RCD
REGULATION CONTROL DIVISION
(WAS REGULATION CONTROL BRANCH)
OFFICE OF INSPECTOR GENERAL
OFFICE OF LEGISLATIVE COUNSEL
09
DCI
CDMPT
OFFICE OF CCMPTRGLLER
Approved-For Release 2002/02/06 : CIA-RDP93BO1194R001000180001-1
 FILE: DARE
DATA
A
10
DCI
11
ODA
OTR
5
12
NFAC
OCR
13
NFAC
OER
14
NFAC
NIO
1
15
NFAC
CPS
16
NFAC
OCO
17
NFAC
OSI
18
NFAC
OGCR
19
ODST
NPIC
20
NFAC
OPA
Ir
21
22
NFAC
PPG
a
STTATINTL
11
26
NFAC
OSR
27
NFAC
OIA
29
NFAC
30
ODA
31
ODA
OS
32
DCI
OPPPM
33
ODA
CC HQ
34
ODA
RMD
I
RUFFiRi roLv8 IeLasE f fi 21021 p0 6-RDP93B01I94RO01000180001-1 PAGE 312
OFFICE OF THE DIRECTOR
OFFICE OF TRAINING
OFFICE OF CENTRAL REFERENCE
OFFICE OF ECONOMIC RESEARCH
NATIONAL INTELLIGENCE OFFICERS
CENTER FOR POLICY SUPPORT
OFFICE OF CURRENT OPERATIONS
(WAS CURRENT REPORTING GROUP..16)
(WAS CIA OPERATIONS CENTER..21)
(wAS PUBLICATIONS 6 PRESENTATIONS GROUP-22
OFFICE OF SCIENTIFIC INTELLIGENCE
(MERGED WITH OSWR.. 4 MARCH 1980)
OFFICE OF GEOGRAPHIC C CARTOGRAPHIC RESEA
NATIONAL PHOTOGRAPHIC INTERPRETATION CENT
OFFICE OF POLITICAL ANALYSIS
(WAS OFFICE OF REGIONAL C POLITICAL ANAL)
OBSOLETE (WAS CIA OPERATIONS CENTER)
PUBLICATIONS C PRESENTATIONS GROUP
(MERGED WITH OCC-161
OFFICE OF STRATEGIC RESEARCH
OFFICE OF IMAGERY ANALYSIS
DIRECTOR NATIONAL FOREIGN ASSESSMENT CENTER
DEPUTY DIRECTOR ADMINISTRATION
OFFICE OF SECURITY
OFFICE OF PERSONNEL POLICY,
PLANNING AND MANAGEMENT
OFFICE OF COMMUNICATIONS (HQS)
RECORDS MANAGEMENT DIVISION
(WAS RECORDS ADMINISTRATION BRANCH)
ved For Release 2002/02/06 : CIA-RDP93B01194R0010001800191-1
77
3
1)
 FILE: DAI+E
DATA
A
RUFF I I ~rT ale ~ITEI /02IQO~pkA-RDP93B01I94RO010001800 0
35
ODA
OL HQ
OFFICE OF LOGISTICS (HQS)
36
DCI
OGC
OFFICE OF GENERAL COUNSEL
I
37
:DCI
ODA
OIGAS
OF
OFFICE OF INSPECTCR GENERAL (AUDIT STAFF)
OFFICE OF FINANCE
OFFICE OF MEDICAL SERVICES
DEPUTY DIRECTOR OPERATIONS
STATINTL
41
000
AF
AFRICA DIVISION
S)4TINTL
43
ODO
CCS
CENTRAL COVER STAFF
45
000
CIS
CGUNTERINTELLIGENCE STAFF
0
STATINTL
31
47
000
EUR
EUROPEAN DIVISION
48
000
EA
EAST ASIA DIVISION
49
000
PCs
POLICY & COCROINATICN STAFF
a
50
DDST
050
OFFICE OF SIGINT OPERATIONS
(WAS DD0 DIVISION D)
10
51
DUO
EPDS
EVALUATICN FRCGRAM DESIGN STAFF
52
000
NE
NEAR EAST & SOUTH ASIA DIVISION
I
53
ODD
IMS
INFORMATION MANAGEMENT STAFF
(WAS INFORMATION SERVICES STAFF)
STATINTL
54
DD0
SE
SOVIET EAST EUROPEAN DIVISION
OFFICE OF TECHNICAL SERVICE
0
%ATINTL
DEPUTY DIRECTOR SCIENCE & TECHNOLOGY
61 OUST 0SO OFFICE OF SIGINT OPERATIONS
Approved For Release 2002/02/06 : CIA-RDP93B01194R001000180001-1
 RUFFjRgroLv6gX6f fWITER fpR210219AP -RDP93B01I94R001000180001-1
63
ODA
ODP
OFFICE OF DATA PROCESSING
64
NFAC
OSWR
OFFICE OF SCIENTIFIC WEAPONS RESEARCH
(WAS CFFICE OF WEAPONS INTELLIGENCE)
65
DDST
OCE
OFFICE OF DEVELOPMENT & ENGINEERING
66
OUST
CRC
OFFICE OF RESEARCH & DEVELOPMENT
67
DUST
SPS
SPECIAL FRCJECTS STAFF
(NOW ODDS&T..6C)
70
ODO
CMS
CAREER MANAGEMENT STAFF
71
ODO
NFIB
NFIB COMMITTEE CN EXCHANGES
75
DCI
ICCTS
INTELLIGENCE COMMUNITY
COLLECTION TASKING STAFF
76
DCI
CPA
OFFICE CF PUBLIC AFFAIRS
77
DCI
NSC
DCI/NATIONAL SECURITY COUNCIL
STATINTL
2
99
OTHER
1)
TYPE UOCLMENT*********** ***** ************************** ****** ***********#
T*( CHARACTERS INDICATING THE PHYSICAL TYPE ANC/OR
STORAGE MEDIA OF THE DOCUMENT BEING REVIEWED FCR
DECLASSIFICATION................
CODE TYPE
LETTER
MEMORANDUM
REPORT
DIRECTIVE
FORM
p oved For Release 2002/02/06 : CIA-RDP93B01194R00100018001 -1
 RUFF "B Ifl9T&lgAsNj20R2/020$pQl,6-RDP93B01I94RO010001800!1-1 PAGE 015
NON-TEXTUAL
(MICROGRAPHICS,ADP TAPE,
MOVIE FILE,ETC)
GRAPHIC
IMAPS#CHARTS,ETC)
CABLE
DISPATCH
NOTICES ANC REGULATICNS
FOLDER
INTER-DEPARTMENTAL MATERIAL
ONE CHARACTER INDICATING THE INITIAL SECURITY CLASSIFICATICN
ASSIGNED TO A DOCUMENT BY THE ORIGINATING COMPONENT......
NOTE: DOCUMENTS NOT MARKED WITH AN ORIGINAL CLASSIFICATION
ARE ASSUMED TO BE UNCLASSIFIED.......
UNMARKED DOCUMENTS WILL BE CODED 'M' IN THE CRIGINAL
CLASSIFICATION CODE FIELD INDICATING (UNCLASSIFIED-
UNMARKED) .............
COMPUTER SOFTWARE PROGRAMS WILL CCNVERT THE 'M'
TO 'U*' (UNCLASSIFIED-UNMARKED ORIGINAL
CLASSIFICATION)..........
CLASSIFICATION
UNCLASSIFIED
UNCLASSIFIED 77, POSITIONS I E 2 = 19 (I9YY)....
ADD NEXT REVIEW DATE (XX) TO CUTPUT DATE...
TkENTY CHARACTERS (FREE TEXT) INDICATING.........,
(.I)...THE INTRA-AGENCY COMPONENTS WITH WHICH A DOCUMENT
IS BEING COORDINATED PRIOR TO DETERMINING THE ACTUAL
REVIEW CLASSIFICATION.....THE REVIEW CLASSIFICATION
WILL BE AN 'X'.......
(2)...THE INTER-AGENCY COMPONENTS WHICH PROVIDED INFORMATION
INCLUDED IN A DOCUMENT GENERATED BY CIA WHICH REQUIRES
CONTINUED PROTECTION......THE REVIEW CLASSIFICATION
WILL BE A 'Z'.....
(3:)...THE DECAL CASE NO. WHEN THE DOC. HAS BEEN DECLASSIFIED
AND RELEASED UNDER FOIA. (OR CTHER IPO REFERENCES)
I)
FCSITIONS 1-20 FREE TEXT
(CPTIONAL DATA FIELD)
I)
i.)
DOCUMENT STATUS CODE****************
*******************************************
GNE CHARACTER CODE INDICATING THE STATUS OF A DOCUMENT
LPCN COMPLETION OF REVIEW AND DECLASSIFICATION. THE
STATUS CODE WILL BE COMPUTER GENERATED AS FOLLOWS....
NOTE :.....REVIEW CLASS.....Z......
Z IS USED TO INDICATE .A DOCUMENT IS CONSIDERED
UNCLASSIFIED AS FAR AS CIA IS CONCERNED, I-OWEVER;
THE DOCUMENT CONTAINS CLASSIFIED DATA BELONGING
TC ANOTHER GOVERNMENT AGENCY.....TbEREFORE...
THE DOCUMENT WILL BE RETAINED AT THE....
......CONFIDENTIAL LEVEL......
ORIGINAL REVIEW STATUS
CLASS CLASS CODE
Approved For Release 2002/02/06 : CIA-RDP93B01194R001000180001-1
I)
 RUFFIW
? Fir elm 2(U2 ~ 1-RDP93B01I94R00100018000 -1
C CLASSIFIED-NO CHANGE......3
S CLASSIFIED-NC CHANGE......3
T CLASSIFIED-NO CHAN&E......3
S C CLASSIFIED-DCWNGRADED..... 4
T C,S CLASSIFIED-COWNGRADED....,4
C,S,T CLASSIFIED-UPGRADED....... 5
C,S,T CLASSIFIED-CPGRADED.......5
S,T CLASSIFIED-UPGRADED....... 5
T CLASSIFIES-UPGRADED.......5
U,R,C,S,T X CLASSIFICATION PENDING....6
(INTRA-AGENCY COORDINATION)
U,R L CLASSIFIED-UPGRADED....... 7
C Z CLASSIFIED-NC CHANGE ...... 7
SIT Z CLASSIFIED-COI-NGRADED.....7
(INTER-AGENCY INFCRMATILN)
DOCUMENT DISPOSITION CODE**************************************************#****
ONE CHARACTER CODE INDICATING THE DISPOSITION OF A DOCUMENT
UPON COMPLETION OF REVIEW FOR DECLASSIFICATICN........
CODE DISPOSITION
0 DOCUMENT STORED IN RECORDS CENTER OR ARCHIVES
1 DOCUMENT STORED IN RECORDS CENTER OR ARCHIVES,
BUT HAS BEEN REPORTED TO NARS VIA FORM 325
2 DOCUMENT HAS BEEN RELEASED TC NAPS
3 DOCUMENT HAS BEEN RELEASED TC ANOTHER
GOV'T AGENCY
9 DOCUMENT HAS BEEN DESTROYED
NOTE....CODE 0 WILL BE COMPUTER GENERATED UPON
A DOCUMENT ENTERING THE AUTCPATED SYSTEM
THE FIRST TIME.......
E 1 WILL BE COMPUTER GENERATED UPON
Approved For Release 2002/02/06 : CIA-RDP93B01194R001000180001-1
 I
FILE: DARE DATA A RUFFA 61'oOO81FUirBRleGfi612QQ(11Q21Qfopi RDP93B01194R001000180001-1 PAGE 022
PREPERATION OF FORM 325
DOCUMENT DISPOSITION DAIE***************************************#*****
!IX CHARACTERS (DUMMYY) INDICATING THE EFFECTIVE CATE
CF THE DOCUMENT DISPOSITION CODE.......
POSITIONS 1-2 DAY
3-4 MONTH
5-6 YEAR
IF DISPOSITION CODE = 0, THE DATE OF REVIEW WILL BE
THE DISPOSITION DATE.....
IF DISPOSITION CODE = 1, THE AUTOMATED SYSTEM WILL
INPUT CURRENT DATE INTO THE DATE.....
DUCUMENI DISPOSITION NARRATIVE**********************************************
FIVE CHARACTERS (FREE TEXT) INDICATING A NARRATIVE
CESCRIPTJON OF DOCUMENT DISPOSITION.....
DISPOSITION CODE 3 (,DOCUMENT RELEASED TG ANOTHER
GOV'T AGENCY) WILL BE THE ONLY TIME NARRATIVE I5 USED...
DISPOSITION NARRATIVE WILL INDICATE THE AGENCY
WHERE THE DOCUMENT HAS BEEN SENT.......
CHANGE CCDE************#****~k##**~~~k**********#*#*******************
TWO CHARACTERS INDICATING THE TYPE OF CHANGE
AN INPUT RECORD INTO THE DECLASSIFICATION
SYSTEM IS TRYING TO EFFECT...........
CHANGE CODE IS CONVERTED IN THE DECLASSIFICATION
EDIT PROGRAM (DEC EDIT) TO A TRANSACTION CODE...
INPUT OUTPUT
CODE CODE
ACTION
Ap)oved For Release 2002102106: CIA-RDP93B01194RO010001800 1-1
v
 FILE: GAPE UA iA A RUFF I r ~I s .X0021(XQ t@IA-RDP93B01I94R001000180001-1
Cl 05 CELETE C0CL EttiT
RI 20 RE-REVIEW CCCURENT
TRANSACTION
SEE CHANGE GI)DE.....a .a.?~~~ass~s~~as;ss~?
Approved For Release 2002/02/06 : CIA-RDP93B01194R001000180001-1
 Approved ForlWease 2002/02/06: CIA-RDP93B0119W010001800(1l-1
CONt'IDF:NT AL
(unmarked Portions ai.c Unclassified)
Words, Abbreviations and other indicators
Usual--_Connectedwith Classified,
antelli once Source; and Methods
The following indicators or key phrases may appear a--
references or in the body of documents such as incoming or
outgoing telegrams and airgrams, internal memoranda, inter-
a(lency correpondence, rneinoranda of conversation, and offi---
c. al communications:
(d) Statements such as "a recent intelli-
(rence report...", "intelligence reports
indicate that...", "a clandestine
report (or sources)...", or "a covert
source...`", are normally followed by
information from the reports.
17
*Note: The indicators cited in (a)
(b) should be deleted.
and
2. Intelligence iriforinaLion may carry one or* more markings
ic:Lendf-d to control it.. use and dissemination. Since nor-
mal Foreign Sgrvicc reporting does not carry intelligence
n _'r kings, the appo'.1ranc of one or more of the following
c