CLASSIFICATION REVIEW PROCEDURE PROCESSING STATE DEPARTMENT GALLEY PROOFS IN THE 'FOREIGN RELATIONS OF THE UNITED STATES' (FRUS) SE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001000240045-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 16, 2016
• Document Release Date: August 11, 2005
• Sequence Number: 45
• Publication Date: March 29, 1979
• Content Type: REQ

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29 March 1979
Classification Review Procedure
Recession: CRP 79-23
PROCESSING STATE DEPARTMENT GALLEY PROOFS IN THE
"FOREIGN RELATIONS OF THE UNITED STATES" (FRUS) SERIES
CRP 79-26
GENERAL
I. When we receive galley proofs from the Department of State, the
following procedures will apply:
A. Pay particular attention to the type of material involved
since most of the material reviewed will be derivative and probably will
include a number of National Intelligence Estimates to which CIA was a
major contributor, minutes of National Security Council meetings, high-level
internal staff correspondence, and so forth.
B. Look for CIA equities, many of which are not readily
apparent since they may involve oblique references to covert action projects,
intelligence or operational procedures or personnel, or are compilations of 25X1
foreign policy, defense, economic, and other governmental matters into
which CIA may have had some input.
C. At times it may be necessary to excise STAT
from the documents. In those cases take out additional wording as neces-
sary in order that the excised initials will not be readily discernible.
E.- After review, the Chief, CRG/NFAC Branch will coordinate
on all National Intelligence Estimates in the galley proofs.
F. Special Instructio. G 11
ye referenr ac a ey proofs contain occasional
sensit;
All such references encountered in the galley proofs will be deleted and
handled in the same manner as
f
re
erences to Agency activities. (S)
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COMPLETION OF FORM 4023A
H. The present form 4023A will be used for the input of information
into the computer.
A. The entire batch of galley proofs will be treated as
one document and only one 4023A need be completed, unless there are complete
CIA documents on which separate action is taken. (See Section III.)
B. The Project Number block will remain blank.
C. The Job Number field will carry the entry SD-00001A which
will stay constant.
D. The Box Number field will carry the contrived entry of
0001 (constant); the Folder Number block will be the same as the document
identification number (external CRG-002 will be folder 002), and the Docu-
ment Number will be 001 for the batch. If there are any complete CIA docu-
ments on which separate action is taken, use document number 002, 003, etc.
E. In the Document Creation Date field use the date on the
most recent document in the batch being reviewed.
F. The Originating Component field will read 099 and the
G. We have assigned a fictitious entry to the Document
Identification Number block to read "External CRG-OOl" for the first series
of galley proofs. The second batch will carry an Identification Number of
"External CRG-002," and so forth.
H. The Type Document field will carry the entry of 12
(signifying a grouping of documents), except in the case of separate CIA
documents, which will be coded as appropriate.
I. Make a copy of the State Department "List of Documents
for Clearance by the CIA" (table of contents). Each document appearing
in the list will be reviewed and a determination noted on the list along
side each entry using one of the following three categories:
S - Sanitize before publication.
R - Retain classification.
N - No objection to declassification.
Tabulate these determinations in the Document Title field after selecting
a title entry as appropriate, for example:
(1) FRUS, 52-54, VOL XII, East Asia F Pacific
(S-14, R-4, N-89).
(2) FRUS, 52-54, VOL IV, Latin America
(S-14, R-4, N-89), etc.
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J. In the Review Classification field use the classification
of the highest classified document in the batch; 25X1
in the retention justification field, and 10 in the next review
HANDLING CIA DOCUMENTS WITHIN THE BATCH
III. Fill out a separate 4023A whenever CRG declassifies or retains the
classification of a complete CIA document. DO NOT fill out a 4023A when a
CIA document is sanitized. DDO documents received with the galley proofs
which appear to have been provided to State for background use only should
not be reviewed. These documents should be flagged within the batch for
the DDO/IRO for appropriate action.
For complete CIA documents the OPI will be the same as the orig-
inating component except in the following cases:
A. Where the component is no longer in existence, use the
successor component.
B. Where the function performed by the originating component
has been transferred, use the component which currently has the responsibility.
COMPLETION OF WORKSI MET
IV. A companion document to the 4023A, a review worksheet, has been
especially devised for reviewing only those galleys in which CRG recommends
Sanitization (S) or Retention of Classification (R). Do not fill out a
worksheet for the No Objection to Release (N) category. Whatever the
classification finding, it should be noted on. the "State Department List of
Documents for Clearance by the CIA" for easy reference and calculation.
See also item II (I.) above.
V. Two copies of the worksheet will be made for those documents re-
quiring sanitization or retention of classification. One copy will be
kept for CRG records and the other copy will be attached to the appropriate
review to the Information Review Officer, DDO (Room 1D23, Headquarters).
Retain and attach to CRG record copy of worksheet one copy of the
galley proof page or pages as marked for sanitization (bracketed for dele-
tion), or for which retention of classification is recommended.
FINAL ACTION
VI. Upon completion of his additional review, DDO/IRO will return the
entire batch to CRG. Any changes made by the IRO in the original review
findings will be entered in the Document Title field on the 4023A. Changes
should also be made on both copies of the worksheet.
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DISPOSITION OF GALLEY PROOFS
VII. CRG will forward the completed galley proofs to the Department
of State, Attention: Mr. Frederick Aandahl, Director, Operations Staff,
Office of the Historian, SA-1, 3100.
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Classification Review Group
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UNCLASSIFIED Ll CONFIDENTIAL
DECLASSIFICATION WORKSHEET
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