PROGRESS ON ACTION ITEMS-FY 1984 SECOND QUARTER

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP93B01194R001100140004-1
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
10
Document Creation Date: 
December 16, 2016
Document Release Date: 
July 25, 2005
Sequence Number: 
4
Case Number: 
Publication Date: 
May 8, 1984
Content Type: 
MF
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PDF icon CIA-RDP93B01194R001100140004-1.pdf368.93 KB
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Approved For ease 2005/08/03 : CIA-RDP93B01194&110014000 8 MAY 1984 D Management Staff, DA TAT FROM: ie ans and Management Staff Office of Information Services SUBJECT: Progress on Action Items-FY 1984 Second Quarter We have attached in synopsis form a, report on the second quarter action items for our four OIS Divisions. Attachments: As Stated. STAT Approved For ease 2005/08/03: CIA-RDP93BOl194001100140004-1 OFFICE OF INFORMATION SERVICES PROGRESS ON ACTION PLAN ITEMS FY 1984 SECOND QUARTER Records Management Division 1. RMD is on schedule in establishing requirements for standard Information Services Centers in the new headquarters building. Data on the registry requirements of components moving into the new building have been collected and are being analyzed. Division personnel have established a regular liaison with the New Building Project Office and will be tied into the planning process. From experience gained in operating the Information Services Center in the Ames Building, RMD will be able to provide input on space needs, locations of common services, and functional requirements. 2. Planning for establishing an Information Services Center in the Ames Building is continuing. Details of the staffing and equipment requirements have been worked out. The organization and operating procedures cannot be firmly established until a decision can be made on installing a laser printer operation within the Center. The major impediment--not having suitable space in the building with proper air- conditioning--is causing considerable uncertainty and delay. Information and Privacy Division IPD on 15 March 1984 submitted to the Deputy Director for Administration a preliminary plan of action to improve the Agency's responsiveness under the FOIA and to reduce the present backlog. The plan addresses the Directorate of Operations; the Directorate of Intelligence, including the Office of Central Reference and the DI Information Review Officer; and the Information and Privacy Division itself. Implementation of the plan will require the contribution of additional personnel resources shared by components Agency-wide for 18 months to two years. Classification Review Division 1. As reported for the first quarter, the proposal for centralized review has given way to a more modest project for reviewing historical material, depending on the outcome of the FOIA relief bill. Success in reviewing historical materials could become the basis for expansion into centralized review. Approved For tease 2005/08/03: CIA-RDP93B0119*01100140004-1 2. Development of the Released Information Management System (RIMS) using Wang Alliance is virtually complete. CRD is successfully working out a few technical problems that have shown up in the system. Although there is no one individual who can be dedicated solely to the project, division personnel input items into the data base on a time available basis. Approximately 700 items have been entered and we expect to have input 1500 by the fourth quarter of FY 1984. Regulations Control Division 1. RCD is using the Wang system to process and edit regulatory issuances. Procedures for electronic interface with P&PD and certain initiators are being further developed and refined. Progress should increase when the periodic technical breakdowns in the VM link to Headquarters and certain components are corrected. Formal Wang training for all RCD personnel is nearly completed. In addition to using-Wang for editing, RCD uses it to log all incoming documents, maintain its checklist of current regulatory issuances, and track the status of regulations that are to be updated, and is developing procedures for tracking all regulatory proposals as they move in and out of RCD during processing. 2. The objective to update all the headquarters I iregu- lations issued prior to 1980 is being pursued vigoroubly. UT he total 147 regulations originally in this group, 117 revisions have been re- ceived from the initiators. Of these, 60 have been published repre- senting an additional 23 regulatory revisions processed since the first quarter. Completion of this objective on schedule continues to be affected by the aftermath of numerous physical relocations and reorgani- zations that have taken place throughout the Agency and the necessity for initiators to devote personnel resources to other priority tasks. Although we fully intend to complete the objective in FY 1984, it likely will be the fourth quarter before all the remaining 30 regulations due from the initiators are revised. 3. Continued progress also is being made in updating the regulations issued in 1980. Of the 83 regulations originally in this group, 51 have been received from the initiators. Of these, 36 have been published. Despite the fact that initiators have been giving priority to updating later issuances, completion of this goal is on schedule. 4. Repagination of the headquarters regulations continues to be on schedule. STAT Approved For Release 2005/08/03 : CIA-RDP93B01194R0?.1100140004-1 Offico: Office of Informatio Services Objective State=t: Maintain and Improve the Agency's Records Management Program R ponsible Officer: STAT Sirnificcnt f1:rdin, FY 84 Date Sub'-itted: 30 September 1983 Activities Flaviad Complete the audit of Top Secret collateral material that is charged to Agency components. Transfer the full re- sponsibility for in- putting data into the Agency Archives and Records CL liter Inventory Systee, to the Archives and Records Center branch. Establish requirements for standard Information Services Centers in the rew Headquarters Building in conjunction with ODP, OL, and OC. Develop a contingency plan to accommodate the storage of Agency records in the event that the Agency Archives and Records Center runs out of storage space. Approved For Release 2005/08/03 CIA-RDP93B01194R001100140004-1 -~w~c:uulncJ ? Actual 0 Approved For Release 2005/08/03 : CIA-RDP93B01194RO011.00140004-1 Offico: Office of Information,Services Objective a Sta Off. anti he Agt1ja Records Management Program :sponsi131e Officer: Sicr>"ficant Fur-tiry A~aun : Dte Sub".84 30 September 1983 Activities Piann d Establish an Information Services Center and a related training program in Ames Building. Complete the disposition of Agency component records in liccordance with updated records control schedules. Complete the updating of DDA vital records schedules necessary to support Directorate operations during local disasters. Complete the disposition) scheduling of ADP records in DDA component Quarter 1 Garter 2 NOJVI CDC Quarter 3 APRIMAYIU X - Actual ,carter 4 11T1JI,, ~idi~i 1' -L.ompiecion of this activity is contingent on NABS and SSCI approval of new Agency I records control schedules by 30 June 84. Approved For Release 2005108103 C1A-RDP93B01194R001100140004-1 i Approved For Release 2005/08/03 : CIA-RDP93B01194R001100140004-1 Offico: Office of Information Services Obje tiv3 Statist: Maintain and improve the Agency's Records Management Programs Raspo;tsible Of ficer: STAT Sicri:ic;,nt flu~.3iry FY 84 Date Sub.itted: 30 September 198.3 Activities Plxuiad Complete the training of two information manage- ment auditors and con- duct two Agency component audits. Complete the Definition Phase and the Preliminar System Design Phase of The Records Information Systems Project and begin its Detailed System Design. APRIMAAiI L4 Approved For Release 2005/08/03 :.CIA-RDP93BOl194R00.1100140004-1 0.arter 1 ' I Cur ter 2 0 - Scheduled X - Actual Approved For Release 20051081Q3 : CIA-RDP93BOl194RO01I06140004-1 C is : 0 -Tice of the Director of Information Services St-tc rt : Maintain and fi capability to X: d cttL11 STAT release of Agency information as required by " ~, ~-="w.". ? ;'Y34 statute or Executive Order. (hurter 1 Qua-r- ter 2 CSC: No DEC ~JAP; I i':j i l rA Z Provide an action plan to eliminate the backlog and repQrt to Congress. Complete the revision of Agency handbooks and CFR, including legislative changes to FOIA as appropriate. Conduct the annual FOIA/PA conference. Accomplish the activities associated with the implementation of partial FOIA relief and improving response time. j 1 Approved For Release 2005/08/03 CIA-RDP93BOl194ROO1.100140004-1 1 , 14 October 1983 ryQirtr4 JYLIAUJIK-2. OBJECTIVE NO. STAT OBJECTIVE AND ACTION PLAN Approved For Release 2005/08/03 : 194RO01 1001 40P04-1 OFFICE orcun,c..Ir nrrirra CRD OIS Maintain and refine capability for classification review consistent with Executive Orders and Agency regulations. Date Submitted: October 1983 Prepare the written proposal for Agency centralized review. Complete the development of the RIMS system. Input 1,500 items into the RIMS data base (presumes one part-time contract annuitant working soley on this project. Visit Presidential Libraries as resources and funds permit and material has been processed and is ready for Agency review. Update guidelines for review of SAEs and prepare briefing material for personnel officers who are responsible for having departing employees prepare their SAE. Participate in the initial planning for OIS involvement in the selective historical review program. f EXCEEDING PLAN MEETING PLAN BEHIND PLAN COMPLETION MONTH: SCHEDULED 0; ACTUAL X OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Approved For Release 2005/08/03 : CIA-RDP93B01194R001100140004-1 Approved For Release 2005/08/03 : CIA-RDP93BO1194R001100140004-i Office: Office of Information Services - Regulations Control Division Objective Sta t: Initiate Editorial Processing of Regulatory Issuances Responsible Officer : STAT Sirr:ificunt Furdirg FY Date Sulxitted: 30 September 1963 Activities Fla n Complete installation, connection, and test of telecommunications link Train RCD personnel in Wang and VM file exchange Initiate pilot pro- gram to develop procedures for editor- ial processing of issuances on Wang Order additional work stations Install work stations for all editors and implement basic editorial processing of issuances on Wang Approved For Release 2005/08/03 : CIA-RDP93B01194R001100140004-1 0 - Schccdjled X - Actual Quarter 4 Approved For Release 2005/08/03 : CIA-RDP93B01194R001100140004-1 Office: Office of Information Services - Regulations Control Division Objective Statc;i?nt: Re a inate UR's so that all begin with page one sasprsible Officer STAT Dante Sub^ited: 30 September 1983 Activities PlZIUMed Notify all distri- bution officers of numbering change Complete numbering change Crearter 1 * I . (darter 2 JAN I z MAR I - Approved For Release 2005/68/03'i-CIA-Fk[jP?3bOll94RO011001i-qOuO,4,-Wlu i Quarter 3 Scl,.ed::led Actual raa_rtar 4 APR j MAY wUUN .n'L I Fsi: ; ~S.'~ ~0 ?