CENTRALIZED REVIEW AND PERSONNEL (II)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001200100006-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 13
• Document Creation Date: December 19, 2016
• Document Release Date: July 13, 2005
• Sequence Number: 6
• Publication Date: March 17, 1982
• Content Type: OUTLINE

Approved For Release 2005/07/28 : CIA-RDP93B01194R001200100006-2
Centralized Review and Personnel (II)
SUPPORT -- Upon receipt of manuscript and CRD handling:
1. Receipt by secretary
a. Log in.
b. Forward to CRD management for assessment and assigning.
c. After assignment, forward to clerical.
2. Receipt by clerical. for necessary duplication (NOTE: Individual
manuscripts may be from one or two pages to 500-600 pages, one or two volumes,
etc.)
a. Copy for manuscript (individual) file (can be original); 2 copies
for reviewers; copy for possible alternate reviewer and/or CRD management.
b. Other Duties
(1) Copies of following on each manuscript for the file and copies
for distribution to the PRB:
(a) Copies of manuscript worksheet.
(b) Copies of all pages marked for deletion.
(c) - Attachment of the log justifying deletion actions.
(d) Attachment of research done.
(e) Attachment detailing coordination and results.
(f) A recommended action for PRB to consider.
(g) Comments or information to be given to requester.
(2) Link to Copy Center (for huge manuscripts).
REVIEW (Copy in hand of each reviewer):
1. The review by the reviewers:
a. Reviewers receive assignment from CRD management.
Approved For Release 2005/07/28 : CIA-RDP93B01194R001200100006-2
 Approved For Release 2005/07/28 : CIA-RDP93B0l194R001200100006-2
b. Read the correspondence on the manuscript forwarded from OGC.
c. Attend first to ambiguities and discrepancies (timing of request and
problems, deadline difficulties, partial text, missing pages, illegible copy
or pages, etc.).
d. Review the manuscript -- clear, mark for deletion or identify material
to be assessed, footnoted, coordinated, discussed with CRI) management, etc. --
research as necessary (components, data systems, books, journals, professional
discussion) -- arrange for mid- and final meeting with CRD management.
e. For each manuscript being reviewed, prepare copy of manuscript review
worksheet, identify all pages marked for deletion, attachment of log justifying
deletion actions, attachment of all research done and its results, attachment
on coordination and results, recommended action for PRB, and any comments,
information or suggestions to requester.
f. Forward results of e. ibove)parts (in succession) or a complete package
at one time via secretary to clerical for copying and preparation of manuscript
and complete review package for PRE meeting (as outlined in "Other Duties"
clerical).
1. CRD management examines manuscript and final. review package for the PRB,
meets with reviewers and prepares correspondence for forwarding the manuscript and
review package to PRB Chairman and PRB members.
2. CRD secretary types covering correspondence and forwards signed correspondence,
manuscript and review package to PRB Chairman.
1. Upon final decisive action by PRB on a manuscript (approve total release,
total or partial denial) CRD will prepare the manuscript and the PRB decision for
return to the requester via OGC.
2. If immediate further review, research or clarification is necessary after
a PRB meeting, the manuscript should be logged in again by the secretary, CRD
management alerted, and the manuscript given back to the original reviewers (along
with the proper correspondence) and the reviewers will recycle a part of or the
entire review process in CRD to get the manuscript further reviewed and back to the
FRB as requested for final. decision.
3. Any other PRB holds, OGC holds, or other directorate or component holds
will be handled by those units and the PRB until. the manuscript is either ready for
clearance or to be sent back to C.RD for further review. In this case the manuscript
will be handled as in 2 (above) by CRD.
Approved For Release 2005/07/28 : CIA-RDP93B0l194R001200100006-2
2
 Approved For Release 2005/07/28 : CIA-RDP93B0l194R001200100006-2
a. CRT) office work.
b. Manuscript work (review).
c. FRUS work (review).
d. NARS and DOD work (review).
a. Manuscript work.
b. Back-up to Secretary.
c. General CRD work.
3, (NOTE: also gives CRD credible STAT
review power in areas of geography, operations, substance, experience, breath of
coverage and effort for a full. year's work (absence, vacations, unforeseen events))
~ianuscr.ipt review team.
iuscript review team.
c. I (for assignment to fill. a STAT
review team at any time and for any reason; -up to review team on all
parts of the review process -- review, research, coordination, comparative
review, correspondence, meetings, liaison, etc.; third party expertise and
opinion on review decisions.
d. Reviewer Time -- on an average of 4 manuscripts a week. (NOTE: This
(1) 3.2 Hours (40%) -- review and further review.
(2) 2.8 Hours (35%) -- research, coordination, clarification, appeals,
correction, comparative (review) and follow-up.
(3) 1.2 hours (15%) -- manuscript review worksheet, marking pages for
deletion, logging actions, preparing attachments on actions, preparation
of comments and collection of information (from coordination, research,
discussion with CRD management, etc.).
(4) .4 Hours (S%) -- additional time with secretary, clerical,
CRD management, correspondence, meetings.
Approved For Release 2005/07/28 : CIA-RDP93B0l194R001200100006-2
3
 Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
STAT 4.
(5) .4 Hours (5%) ?-- review and further review emergencies and
unexpected events, planning next day's work and next week's work
procedures, scheduling, lost time on repeat actions and calls.
(automation production control specialist.)
a. Compiles and maintains the central record base for the Agency of
the release status of sensitive and/or classified information.
b. Tracking service to CRD reviewers (and others) for manuscript
classification review.
c. Liaison with other Agency data base systems.
Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
 STAT Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
Next 2 Page(s) In Document Exempt
Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
 Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
Centralized Reviewers: Personnel (III)
1. At the moment we in CRD should recognize that in filling the probable
four or five slots for reviewers in generalized review that we will be asking
for, we now have approxiamtely six well-qualified people. Two or three of them
are actually eligible to retire now (near future) or within the next year (starting
right now).
2. Out of the next three most likely candidates for a centralized reviewer
slot, one is already retired and another may retire when he chooses.
3. In recruiting for other centralized reviewers, we will have to start
looking right now. All of these candidates will have to have something like
15-20 years with the Agency, an active good working record, and people who are
well-rounded generalists. (Specialists will not do if you are dealing with only
fouror five slots to get the Agency review work done.) The centralized review
team members have to be top-notch. people.
4. They will also have to be well read, well travelled, articulate and
well informed. They will have to be good at liaison and coordination. Perhaps
even more central will be the way they can root out, dam and come up with answers,
not just hunches, thoughts or beliefs and opinions -- in other words, solid research
and well written.
NOTE: CRD is no longer going to have the luxury of saying we didn't have time to
research a point which CRD brought up in a review -- we are going to be the research
and (on the points identified or suspect) have to come up with t eh au oritati.ve
answers. Therefore, CRD will really have to zero in on the tools of this research.
We will have to track down executive disclosure, public domain, prior release,
literature published and journal printings. We will also have to come up with the
12c and rational for items identified and located by research but which we still
want the Agency to hold. In some ways this is a tall order. It has been done by
others and by other units in review work, but remember this was usually a tailored
thing that came up just now and then for anyone involved and they usually controlled
all the circumstances.
CRD will be at the point for all of the Agency and these situations will be
coming at us with rapid fire and regularly. There will not be much of a breather
for anyone involved, perhaps even after it all shakes down and a track record is
established.
Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
 Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
LA, ~o god
Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
 Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
Statement of the'Problem
3. The Agency's systematic classification
review program
was first established in Amx1Rmaxmxtb 1972-in response to
Executive Order (E.O.) 11652 and expanded in scope in response
to succeeding Executive order. Experience has demonstrated
that the Agency has expended considerable sums and manpower
the
over the years !4-t; little return for/itx money in terms of
the quantity 'of classified materials declassified and released
to the.,public -- the objective of4the orders. Further, the
bulyden of
1.. The ixzffizimx proven inefficiency of the Agency's
systematic classification review program, the impossibility
of meeting the target of :thaxkx0x Executive Order 12065 which
and
promulgates the surrent program, aad/the burdens foreseen in
the drain on resources for future
#aitmxmxxma[mi;xamza:txx#zx recurring reviews called for by the
Executive order, xmd led to the Agency's efforts to'have the
or c,po j -T e, Ae
Executive order amended Is paxmi1xxmmk/replaced aitexin,gx#mx
x
axk A new Executive order has been proposed and is now being
coordinated which will allow each agency to establish a
;ystemativ classification program according to its own option.
This paper examines that issue, and makes a proposal for the
future of the program and for the Classification Review Division,
Office of Information Services, which has been responsible for
the program. Our recommendation for. your approval is set forth
in paragraph
Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
 Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
--u1- o-v~-Q-L
7Tc 06t~t-~ a Y
4
a, F/t' CJ S
/1'. P
Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
 Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
q N, S
Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
 Approved For Release 2005/07/28 : CIA-RDP93B01194RO01200100006-2
lvelv
1 i") c i C. -o.cZ +t N?a