CHECK SHEET FOR TABBING DOCUMENTS (RG #165 - 1917-41)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001200190006-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 22
• Document Creation Date: December 12, 2016
• Document Release Date: October 4, 2001
• Sequence Number: 6
• Content Type: LIST

ON FILE OSD RELEASE INSTRUCTIONS APPLY
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CHECK SHEET FOR T11I3EING DOCUiMIENTS
(RG #-F165 - 1917-41)
I Army Intelligence: (see SOP*)
1. Methodology
2. Sources/agents
3.. Crypto/technical
4. Politically sensitive*
II Other Agencies
1. FBI - classified and unclassified
2. Classified ONI (Navy)
3. State Dept. intelligence
4. Commerce Dept. intelligence
5. Treasury Dept. intelligence
6. British classified intelligence (after 1920)
III Other Categories (see Archives Restrictions)
1. Investigative reports of any origin
2. Intercepts (mail-radio), censorship
3. Personnel information; i.e., medical (Army 201's)
4. Unsubstantiated allegations
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bRIENTMrTON - OACSI MOB-DH S PERSONNEL
1'st Da
A. General Administration
B. Project Mission
C. Archives Objectives
D. General Guidance and Procedure
.E. Project SOP - Specific a nstructions
F. Familiarization of Material
II 2d Day
A. General Recap of Initial Orientation
B. Utilization of Individual Expertise and Backgrounds
III Project Officer Individual Supervision and Guidance for
2-Week Period
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DEPARTMENT OF DEFENSE
Special Guidelines for Downgrading or Declassifying
Department of Defense World War II (pre-January 1, 1946) Records
Concerning classified documents and other material's which are
darted or which were produced prior to January-1,, 1946" and contain
information over which the Department of Defense. exercises exclusive
or final original classification authority, the following. special rules
shall apply:
1. Allclassified documents or other m.a.teri:aLabove described
are hereby declassified, except those which,, after review, are deter-
mined to contain information described in subparagraphs a. through i.
below:
a. _ Information originated by or cIearly- attributed to foreign
1 221, *
.governments or their agencies or to international. organizations and,
groups, including the Combined Chiefs of Staff. This- does not include
U. S. classified information furnished to sucli entities- or information
contained in documents or other material captured from an enemy
during wartime.
b. Information concerning communications intelligence or
cryptography, or their related activities.
(1) This includes information concerning or revealing
the processes, techniques, technical material, operation or scope of
,communications. intelligence, cryptography and' cryptographic security.
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It also includes information, concerning special cryptographic equip-
ment, certain special communications systems designated by the
department or agency .concerned? and' the communications portion of
cover and deception plans.
(Z) However, proviaed:tlie_material does not reveal
the foregoing information, this- does- not include radar intelligence or
electronic intelligence, or such passive measure s as physical
security, transmission security,, and e3'ectronic security.
c. Restricted Data which-, i:s: currently defined by the Atomic
- Energy Act of 1954, as amended,, as- information concerning:
design, manufacture: orutilization of atomic weapons;
the production- of. special" nuclear material; or
the use of special nuclear material in the production
of energy, but not to include information:.declassified or removed from
the -Restricted Data category pursuant- to- Section 142 of the Atomic
Energy Act.
d
e
. Form
rly .Restricted: Data which is defined as information
removed from the Restricted Data category upon determination jointly
by the Atomic Energy Commission and.: Department of Defense that
such information relates primaril'y' to- the: military utilization of atomic
weapons, and that such information can be adequately safeguarded as
classified defense information..
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i` -
`
e. 'N-aclear propulsion information. or- information concerning
classification guide.
f. Information concerning or- revealing` escape, evasion
cover, or deception plans, procedures,. andte.chniques, or operations
the establishment, operation, and support of the: T. S'. Atomic Energy
Detection System, unless otherwise specified'by-the. pertinent AEC-DoD
related thereto which requires protection. currentlyy..
g. Information which reveals= aaurce.s_ or=-methods of intelli?ence
or counterintelligence activities or methods of: sp-ecial'operations requiring
protection currently. However, provided the. material- does not reveal
the foregoing information, this does not include: intelligence estimates,
plans (whether executed or not), directives- and' reports which may be a
part of operational plans or combat operations- orders.
h. Technical information concerning Naval systems and---..
equipments in the following categories to be designated by the Department
of the Navy as being in current use or proje.ctedifor_ future use or design
and which reveals the capabilities, limitations:,. o:r. vulnerabilities of
such systems or equipments and thus could be exploited to' counter,
render ineffective, neutralize or destroy-them::
(1) Design characteristics - of; combatant ships (fighting
ships of the line)
(2) Combatant ship armor, protective and damage
control systems, and' war-dama-ge reports.
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(3) Mines, mine sweeping,: and:min.e countermeasures.
(4) Electronic equipment and. componentry listed as
classified in current. editions of the Military
Standardization Handbook,. Security Classification
and Cognizant Activity- of-'Electronic Equipment
(MIL-HBK 140).
i. Information which would. adversely affect the conduct of
present day and future U. S. foreign policy-and-.plans (whether executed
or not) and programs relating to currenti:nternational security affairs.
2. Though exempted from blanket declassification under the
provisions of 1, above, all documents or atlie.r_ material containing
information described in subparagraphs L, f-., through i., above, then
classified Top Secret or Secret which are. dated'or were produced prior
to1 January 1946 and over which the Department of Defense exercises
exclusive or final original classification authority are hereby downgraded
to Confidential.
3. All information over which the. Department of Defense
exercises exclusive or final original classification authority and which
is categorized under 1. a. through x..,: above-,, as being exempted from
the blanket declassification hereby ardere.d,. shall nevertheless be
declassified if, upon review by the DoD department, agency or office
currently having original classification authority over it, a determination
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5
is made that such information no longer requires any degree of security
classification. In this connection, information categorized under sub-
paragraphs 1. a. through i., above,. aver- which the Department of
Defense does not exercise exclusive ar? final originnal classification
authority should, whenever possible without-undiue interference' with day
to day operations; be referred for review and: possible declassification
to agencies or activities, foreign or having such authority.
4. Information or material over- w.hi h-.the Department of Defense
exercises exclusive or final original rlasaification authority, exempted
from blanket declassification under subparagraphs 1. a. through 1. i.,
above, and not already declassified after- review under paragraph 3.,
above, shall, if it is already 30 years: ald ar_ has less than 6 months
remaining before it will become 3G years-ola', be reviewed to determine
whether it requires continued protection under Section 5(E)(1) of
Executive Order 11652. If so, it sha1T be' listed-and referred through
established channels to the Secretary of Defense or the Secretary of
the appropriate Military Department depending upon which head of-
Department has current security classification jurisdiction over it.
This listing shall (1) identify the document-or. material involved,
including its date of origin and field o#"interest, (2) recommend con-
tinued classification beyond 30 years- to- a-. specific future event which
is certain to happen, or for a fixed period of time to terminate on
December 31 of a given future year, and (3) state that the reason for
the recon p}2!"~~l~4iF~k'i k ~~4 a i9rR $ i~@ ~~i~ 1 1 Q~i e
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would place an identified or, identifiable- person in immediate jeopardy,
or that, because of reasons which are- stated,. continued classification
is essential to the national security-..
S. The provisions of Section.flT..,, DoD: Directive 5200.9 shall
govern the remarking of all documents-and"other materials deter-
mined under these guidelines to Be downgr .ded or declassified.
These guidelines are effecti:-v immediately.
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r-, trF !A ____rJ-
THE SECRETARY OF DEFENSE
WASHINGTON. D.C. 20301 Q8 ~----f
't MAY 3 1972 . -I _
:.k?A I -I__-_
%MQRAI\TINIvI FOR`.`Secretaries of the Military Departments
Assistant oecreLa.r1"Z> c-L
Directors of Defense Agencies lea
Director of Defense Research and Enginee.,i~igf
.Chairman of the. Joint Chiefs of Staff
SH-jF_ I:: Declassification of World War II Records
A".u FILE
Lifurtheraace-of the President's program for declassification and
release of World War II records, special downgrading and declassifi-
ca-ti:orr guidelines have been adopted. These guidelines are applicable
txr tH ae_ World. War II records, dated or produced prior to January 1,
L946,, whicli:were originated by components or predecessor components
a#the.. Department of Defense and are now under the exclusive or final
arigihar classification authority of this Department. A copy of the
foregoing guidelines, prepared for the use of your respective depart-
ments-? agencies, and offices, is enclosed.
The: foregoing guidelines take the following form:
m aket-declassification of all covered -materials except those
determined to fall within the exempted categories described
iinparagraphs 1.. a. through 1. i.
P,lanket-downgrading to Confidential of all exempted materials
-except those determined to fall in exempted categories 1. a.
throug`h.1. e.
Review and, if possible, declassification by the Department
af'D-efense component currently having original classification
authority, of all exempted materials in all categories 1. a.
thr-ougli.1. i.
Remarking of all materials determined under these guide-
lines-to-be downgraded or declassified, in accordance with
&ection IV., DoD Directive 5200.9, "Declassification and
Downgrading of Certain Information Originated before
January 1, 1946, " dated September 27, 1958, copy of. which
is enclosed.
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ate..
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The preponderance of World War. II records are: stor.ed:in the custody
of the National Archives and Records Service- under the direction and
control of the Administrator, General Services Administration.
Accordingly, as shown in the enclosed copy of letter-, I:have delegated
authority to the Administrator to apply the enclo:s.ed:guidelines to the
covered materials stored in. the custody of the. Natibnal'Ar chives and
Records Service.
The addressees hereof are responsible for application of "the enclosed
guidelines to all covered World 'W'ar II materials- s.tored'in their
custody, and to all materials referred by the. General'. Services Adminis-
tration for final resolution. It is suggested: that the_ total task will be
simplified and expedited if each addressee will, consider centralizing
within his organization the authority to apply- these guidelines regardless
of the particular element or sub-element of his- organization which may
have the immediate exclusive or final original classification authority
over the information involved.
_Jt will be appreciated if you will give this matter your personal attention
so that the early successful completion of the: Prre_sident=s program
Swill be assured.
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THE SECRETARY QFDEFENSE_
WASHINGTON,.O.G.. Z03O1
MAY 3. 1972
Honorable Rod Kreger
Acting Administrator
General Services Administration
Washington, D. C. 20405
Dear Rod:
In furtherance of the President's pragram for_-declassification and
release of World War II records, this Department has adopted
special downgrading and de cla s siacati:on_ guideline s . These guide-
line's are applicable to those World W-a III re:cor.ds, dated or
produced prior to January 1, 1946,; which were- originated by
components or pi'edecessor components_ of"this::Department and
are now under the exclusive or final ariginal=classification
authority of this Department.
A copy of the foregoing guidelines,; prepared.for. the use of your
Agency, is enclosed. These guidelines: are_ specifically limited
to apply only to the covered classified- materials stored in the -
custody of the National Archives and Reco.rds_ Service. They take
the following form:
Blanket declassification of all. covered materials except
those determined to fall within the: exempted categories
---described in paragraphs 1. a. through l.. i.
Blanket downgrading to Confidential- of'all' exempted
materials except those determined: to. fall. in exempted
categories 1. a. through 1. e.
Review and, if possible, de classification by the Department
of Defense component currently having original classification
authority, of all exempted materials in all' categories 1. a.
through 1. i.
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Remarking of all materials determined under these guidelines
to be downgraded or declassified,, *in accordance with
Section IV., DoD Directive 5200..9,; "Declassification and
Downgrading of Certain Information- Originated before
January 1, 1946, " dated September' aT,: 1958,; copy of which
is enclosed.
You are hereby delegated authority to act:for this-Department in
the application of the enclosed guidelines to the covered materials
stored in the custody of the National Archive:sand'Records Service.
This authority includes, of course, the: remarking of those specific
materials determined by you or your designee, to-have been down-
graded or declassified by blanket action,: and- the- authority to
refer exempted materials to the respons-ible_ DoU component for
review and possible declassification.. This= authority may be
redelegated by you to such subordinate official's.- within your Agency
as you may find necessary to carry aut`the President's program.
Any particular case, within the scope of the authority delegated to
you herein in which doubt arises should be referred by your Agency
for final resolution by the DoD component-which has original
classification jurisdiction over the infarmation.
You may be assured that this. :Department will cooperate fully with
your Agency in carrying out the Presidentr's program.
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may 3,, 1968
Downgrading of Certain Information Originated Before 1 January 1946, dated
September 27, 1958, have been authorized:
.
The following page and pen changes to. DoD Directive 5200. 9, "Declassification and
It
PAGE CHANGES
Remove: Pages 1 and 2
Insert: Attached replacement. pages..
Page 7, Section IV. B. - Delete: "(.Ivlanpower)t2
PEN CHANGES
Changes appear on page 1 and are in dicatedby-marginal asterisks.
Insert: t'(Administration)
EFFECTIVE DATE
This change is effective immediately..
MAURICE W. ROCHE
Director, Correspondence and Directives Division
OAS D(A dmini s t r ati on)
WHEN Pr'.ESCRS , I I tQ d ~rF efed~$~ Q~ J~B _ )OO~tT4t rYT
WH
{,=,_ Mr_ FO?YI q' y~~ '7y PREVIOUS EDITIONS ARE OBSOLETE
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11 ~'I l 47 Y ? kl U1 b ~S Y L+Z]
L u !jam ~: ~:1 S
5200. 9 - Ch 1
OA-TE
aetober-14, 1958
The following pen change to Department of Defense Directive 5200. 9, "Declassification
and Downgrading of Certain Information Originated Before 1 January 1946", dated
September 27, 1958, as been duly, authorized:
PEN CHANGE
Page 7, Section VII -
Delete: "sixty (60) days from. date. "
Insert: "on November Z6,; L958.."
The above change clarifies the intent, of the "Effective Date" section of this directive
so as to assure uniformity- in. the effective dates of Service implementations.
MAURICE W. ROCHE
Administrative Secretary
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D
E DFSTROYF
. ~~,
_
WHEN PRESCRCP,ED ACTION HAS BEEN TAKEN, THIS TRANSMITTAL SHOULD B
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Sopt b )r 27, 1958
NUMBER 5200.9
ASD (PA)
Department of Defense Directive
SUBJECT
De cla s sifzcation- and- Downgrading of Certain
Information Originated'Before 1 January 1946
References:
(a)
(b)
Executive Order 110501, "Safeguarding Official
Information in.theJ?x.terests of the Defense of
the United States- "
DOD Directive. 5ZOO.1, "Safeguarding Official
Information iii the. Interests of the Defense of
the United States "
(c)
DOD Directive 5200. 6, "Policy Governing the
Custody, Us-e- and'Preservation of Department
of Defense Official'Information Which Requires
Protection.in the Public Interest "
I. PURPOSE
The purpose of this directive is to declassify certain documents
-..which were originated prior to. is January 1946.
u, BACKGROUND
A. Section I of reference (a) provides that military informa-
tion and other official information which requires pro-
tection in the interests of'national defense shall be limited
to the three categories of"classifi cation as designated and
defined therein. Therefore, information which does not
fall within those classification categories should not have
a defense classification assigned to it regardless of when
it was originated,. and'any such information still bearing
a defense classification must be declassified.
B. Vast numbers of documents originated before and during
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Department, joint service agencies, and military and naval
activities continue to bear defense classifications primarily
because manpower has not been available to accomplish all
details of downgrading or declassification. With a few
excepted categories, the information in these documents
has already been declassified either by action taken on other
copies or by a general declassification of'the information
without reference to a specific document. Although informa-
tion in certain TOP SECRET documents will still require
protection, it is quite apparent that it could no longer meet
the criteria provided in reference (a) for the TOP SECRET
classification and should be downgraded'.
C. Therefore, in keeping with Executive Order 10501, and to
insure that information of the Department of Defense is not
being withheld from the people of the United States because
of unnecessary classification,, it is essential that effective
but economical action be taken without further delay.
III. DECLASSIFICATION AND DOWNGRADING DOCUMENTS
A. All classified documents concerning which the Department
of Defense or a department, agency, office or official
thereof is the classifying authority which are dated or which
were produced prior to 1 January 1946 are hereby declas-
sified, except those described hereunder:
1. Plans for an operation of war that-were prepared by an-_-
organization higher than Army division level, Army Air
Force numbered air force level', Navy task force level,
----or-other military command of comparable level; Plans
on cover or deception, instructions for or reports of
operations relating thereto and plans and directives
concerning escape and evasion procedures.
2. Intelligence and counterintelligence documents, includ-
ing but not limited to:
a. Intelligence estimates, except those contained in
operation plans and orders of an Army division,
Navy task force, Army Air Force numbered air
force, or other military command of comparable
or lower level.
b. Plans. directives, and reports regarding intel-
ligence and counterintelligence operations;
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Sopt 27, 58
5200.9
? Intelligence photography (aerial and' ground);
reports of intelligence and counterintelligence
investigations, and detailed reports on friendly
and enemy personnel who escaped: or evaded
capture.
c. Documents containing information concerning
special equipment or material for. intelligence
collection and counte rinteu Bence- activities.
3. Radar scope photography.
4. Restricted Data, as defined in reference (b).
5. Documents containing informatiom concerning electronic
countermeasures or co
6. Documents containing structural or performance data
concerning Naval vessels or Naval. armament and equip-
ment in current use or for future use as follows:
a. Armor or protective systems; war damage or
damage control.
b. Proximity fuses, fire control systems having
includ- -
her
hi
ll
,
g
y
designations Mk 37 and numerica
ing their associated computers, radars and gunar.
-Subsurface performance, tactics, countermeasures,
counter-countermeasures, bathymetric and gravi-
metric data.
-7. Documents prepared by an organization of headqua terseanulitary -
quarters, military government
mission headquarters, and comparable or higher levels,
which concern or affect and thZans formulation ~ p ogra s relat ng to
U. S. foreign policy p
international affairs.
B. All TOP SECRET documents which are- exempted from declas-
sification by A above are hereby downgraded to SECRET.
C. In accordance with the intent of Executive 10501, 1, the
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_ __..,.,.
'Raw ,
downgrade information originated before I January 1.946
applies to all documents that originated in.the former War
Department, the Navy Department, the Joint Chiefs of
Staff and other joint military-naval agencies, grin an
activity of the Army or the Navy, including the U.. S-.. Coast
Guard when acting as part of the Navy. Also, such author-
ity applies to documents originated or reproducedby-con-
tractors in the performance of contracts awarded'by the
former War Department or the Navy Department. or. by the
Army or the Navy. Further, the authority applies to mater-
ial referred to in section 4(c) of reference (a) which has
been officially transferred from another agency-to: the
Department of Defense or one of its agencies..
D. Specifically excluded from the authority set forth- iir this
directive are:
1. Documents originated by or containing classified informa-
tion clearly attributed to the following:.
a. An agency not under the jurisdiction of"the Secre-
tary of War, the Secretary of the Navy, or the
Joint Chiefs of Staff (except for transferred mater-
ial referred to in C above).
b. Interdepartmental agencies with representation
from agencies other than the former War Depart-
ment or the Navy Department.
c. International groups, including the Combined Chiefs
of Staff.
d. Foreign governments or their agencies.
2. Documents and materials concerning communication
intelligence, cryptanalysis and cryptography. (These
documents and materials are in segregated. storage
where they are receiving special handling.)
E. The term "document" applies to any recorded:infarmation
regardless of its physical form or characteristics as stated
in reference (b).
F. - The exclusion of a classified document from the declassifica-
tion a 'ioiedPF F;Vegise-2002LQ01IoC Q1;194RQ@flEWfl190006-3
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&pt 27, 58
? 520009
that it cannot be declassified by-other means. The official
who has responsibility in accordance with reference (a) or
(b) and who finds that a document no longer-requires the
protection represented by its classification marking shall
take declassification or downgrading_ action as soon as
practicable.
G. It is the intent of this directive to- delegate to the lowest
level consistent with national security the authority to
determine whether a document is included'in the exceptions
under Section III A or exclusions under Section III D. To
this end, the Military Departments- shall designate persons
and/or offices at the lowest practicable echelon in the field
and at the Seat of Government.
IV. MARKING OF DOWNGRADED OR DECLASSIFIED DOCUMENTS
A. Custodians of documents that are declassified or downgraded
by III above shall mark them as soon as practicable in
accordance with procedures in Section 5(h) of Executive
Order 10501 and this directive to reflect the declassification
or downgrading action.
B. The notations that are required' on- documents declassified or
downgraded by III above to show the authority for canceling--
or changing the classification markings- shall be stated sub-
stantially as follows:
1. "DECLASSIFIED - DOD DIR.. (number) , (date) 11 or
2. "SECRET - DOD DIR. (number) , (date)
C. The proper notation shall be placed'on the first page of a
document or such other prominent place (front cover, title
page) considered appropriate by the custodian. The nota-
tion may be made by writing, stamping., or by a perforating
machine if all elements of the required notation can be
shown by using.such a machine..
D.. If the volume of material held by a custodian is such that
prompt marking of every declassified document could not
be done without interferin,-
AP 9yipsdc:xorwR p gRgI0o5108Q a tii' ii 9 personnel 1r9~~ ra -
, he shall
issue written instructions for the use of 'declassification
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notices to indicate documents known to have been declas-
sified. A declassification notice may be attached to a file
or a storage container that includes documents declassified
by Ill A above. Such a notice must include (I) the date of
preparation, (2) the specific file or files to which it refers,
(3) reference to this directive as-the authority for declas-
sification, and (4) the name and'the.office or headquarters
of the official directly- responsible-for preparation of the
notice. Instructions on the_ use of "these declassification
notices shall contain appropriate guidance to insure that
when declassified documents are. withdrawn from their file
folders or are removed from bulk- storage for use they are
properly marked to show the declassification action. If
numerous copies of a declassifiedTdocument or a file of
documents are removed from a storage container for trans-
mission to another office or area-, and time does not permit
the marking of each document, such transmission may be
made if a declassification notice- is- attached to and remains
with each such shipment or- file- until the documents are
properly marked.
E. Downgrading notices regarding TOP SECRET documents
in storage, which have been downgraded in accordance with
this directive, maybe used' in the manner prescribed for
declassification notices,. provided suc2i documents shall be
marked to reflect the change. in- classification prior to trans-
mission from one office to another.
F. Requests from former contractors and other persons or
"agencies outside the Department-of Defense for advice as
to the action they should take on copies of documents in
their possession or custody which they believe have been
declassified or downgraded will be referred to the head of
the activity in the Department of -Defense whose functional
responsibility indicates that he has primary interest in the
documents. If the head of" such activity determines that the
information has been declassified or downgraded, he will
furnish the requester with written instructions for marking
the documents.
V. RELEASE OF DECLASSIFIED INFORMATION
All personnel arc reminded that release of information in docu-
ments declassified pursuant to this directive should be handled
on the same basis as any other unclassified information in
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5200.9
accordance with the provisions of reference (c) which requires
protection of certain.official'information in the public interest
for reasons other than national defense and that, as reference
(c) emphasizes, it is the fundamental policy of the Department
to make the maximum information available to the public con-
sistent with military security and the overall national interest;
arbitrary and unreasonable withholding must be avoided; and
no information otherwise releasable may be withheld because
its release might. tend to reveal administrative error or ineffi-
ciency or might be embar_ra.ssing.
VI. IMPLEMENTATION
A. Instructions ia.sued:ih implementing this directive shall be
as specific in. detail: as is--practicable so as to cause the
cancellation. or- change of'classification markings on declas-
sified and downgr.aded'docurnents and at the same time
insure that markings- are: not canceled on documents which
continue to,require protection as classified defense informa-
tion. -
B. The military departments are requested to furnish two (2)
copies of their propo'sed'implementing instructions to the
Office of the Secretary of Defense, through the Assistant
Secretary of Defense:. (Public Affairs), prior to issuancq.
VII. EFFECTIVE DATE
- .-This directive is_effective sixty (60) days from date.
D3puti S3oretnraq of D-afonz
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