ACCESSIONING RECORDS OF CIA PREDECESSOR WARTIME ORGANIZATIONS INTO THE NATIONAL ARCHIVES OF THE UNITED STATES - ASSOCIATED RESPONSIBILITIES AND PRECEDURES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001300050016-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 16, 2016
• Document Release Date: August 10, 2005
• Sequence Number: 16
• Publication Date: June 5, 1984
• Content Type: MEMO

Approved For Release 2005/08/16 : CIA-RDP93B01194RO01300050016-6
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CENTRAL INTELLIGENCE AGENCY
AND THE NATIONAL ARCHIVES AND RECORDS SERVICE
SUBJECT: Accessioning Records of CIA Predecessor Wartime Organizations into the
National Archives of the United States - Associated Responsibilities
and Precedures
1. In considering the transfer of Records of the Central Intelligence Agency (CIA)
Predecessor wartime organizations, primarily those of the Office of Strategic
Services (OSS), to the National Archives and Records Service (NARS) for accessioning
and release to the public, the CIA has expressed concerns that the records may
contain information that is inappropriate for immediate access. For purposes
of simplicity, these records will hereafter be referred to as the "OSS records."
NARS has provided assurances that its processing procedures will address and
resolve these concerns before access is provided. This Memorandum of Understanding
reflects mutual agreement that the CIA and NARS review procedures, outlined
below will serve to expedite the release of OSS records to the public while
providing appropriate safeguards against premature access.
2. The OSS records will be examined for declassification by the CIA. Documents
or portions of documents under the final declassification jurisdiction of the
CIA (successor Agency) which are found still to contain national security infor-
rhation despite the passage of time will be withdrawn from the records and withheld
in the custody of the CIA. A withdrawal card bearing a unique number will be
substituted for the withdrawn material. Upon completion of the CIA's examination,
the records appropriate for transfer as permanent records will be sent to NARS
for accessioning. The records will consist of declassified and unclassified
material, except as indicated below.
3. Classified material which the CIA has determined does not require continued
protection insofar as that agency's interests are concerned, but which may require
continued national security protection in the interest of some other U.S. agency
or of a foreign government will be transferred along with the declassified and
unclassified OSS records. Such classified material will be identified by the
CIA examiners by placing a tab around the relevant material or by affixing a tag
to the individual items. It will be the responsibility of National Archives
declassification specialists to review such identified classified material for
possible declassification at appropriate intervals in accordance with applicable
Executive Orders and Information Security Oversight Office directives. The CIA's
Information and Privacy Coordinator will assist NARS officials responding to
access requests when the identification of the responsible U.S. agency is unclear
or when transmittal to the appropriate foreign, government is required for
declassification determination.
4. NARS will screen and withhold from access and/or refrain from copying for
the public declassified or unclassified accessioned OSS records containing
information about a living individual which reveal details of a highly personal
nature that the individual could reasonably assert a claim to withhold from the
public to avoid a clearly unwarranted invasion of privacy, including but not
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 Approved For Release 2005/08/16 : CIA-RDP93B01194RO01300050016-6
limited to information about the physical or mental health or the medical or
psychiatric care or treatment of the individual, and that contain personal
information not known to have been previously made public, and relate to events
less than 75 years old (41 CFR 105.61.5302-4).
5. It is agreed that the OSS records still contain sensitive documents which
could cause adverse international repercussions. Therefore, as records are
transferred, NARS will conduct initial screening on a series or subseries basis.
When files or documents are requested, a re-screening will be performed on
potentially sensitive records before such items are furnished to researchers.
At such time, NARS reviewers will exercise discretion regarding the release of
records that might cause national or international repercussions. In case of
doubt, or where CIA has identified sensitive records, NARS will consult with
appropriate information specialists of the CIA concerning the propriety and/or
legal basis for continued denial or release.
6. The procedures set forth in this Memorandum of Understanding will become
effective upon execution of this Memorandum of Understanding by both NARS and
CIA.
ROBERT M. WARNER
Archivist of the United States
D y Direc r r Administration
C ntral Intel igence Agency
Approved For Release 2005/08/16 : CIA-RDP93B01194RO01300050016-6
 Approved For Release 2005/08/16 : CIA-RDP93B01194RO01300050016-6
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Approved For Release 2005/08/16 : CIA-RDP93B01194RO01300050016-6