CABLE TO(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001300070013-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 12, 2016
• Document Release Date: June 10, 2002
• Sequence Number: 13
• Publication Date: March 14, 1947
• Content Type: CABLE

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 `- Approved For Release 2002/08/21 : CIA-RDP93B01194RO01300070013-7
4 March 1981
Mr. Edwin A. Thompson
Director, Records Declassification 1)iv ision
National Archives and Records Service
Room 18-W, National Archives Building
Eighth Street and Pennsylvania Avenue, N.W.
Washington, D. C. 20408
My letter to you, dated 23 December 1980, set forth the basic proce-
dures which we agreed upon for protecting CIA information found in
Department of State records for the period 1945-49 held by NABS as part
of Records Group 59. As implementation of these procedures progressed,
a question arose concerning the method of processing those records which
require continued protection. Some documents of interest to CIA remain
classified and simply require certification by the Director of CIA that
they must remain so. Other documents are not classified, yet require
continued protection because they contain information that falls within
the Director's statu~ory authority to protect certain organizational
and other data. This situation. often results from the fact that the file
rnnnber placed on the document by the Department of State identifies the
information as relating to CIA or one of its predecessor organizations.
The seven fires where this situation has been found are: 1.01.5, 1.01.502,
101.6, 101.61, 101.6102, 811.20200 (L), and. 811.20200 (FAMILY).
The problem is how to handle the documents in these two groups.
Following recent discussions it is recommended that this situation be
handled as follows: CIA reviewers will again go through the 13 boxes of
documents related to these seven files and indicate by tabbing: (1) clas-
sified documents which require continued protection; (2) unclassified
documents which require continued protection; and (3) documents of no
interest to CIA. NABS declassification review personnel will remove all
tabbed classified documents, replace them by withdrawal notices, store
them in a secure area, and include them on the computer listing for
certification by the Director of Central Intelligence. Tabbed, unclassified
documents will be left in the boxes. The custodial units will be responsible
to protect this latter group of documents as containing privileged information
and, according to Mr. Milton Gustafson, Chief of the Diplomatic Archives
Branch, such documents will be reproved from the boxes and stored separately
to ensure that they are not inadvertently released. Any documents of no
interest to CIA will, of course, be left in the boxes and any necessary
classification review of those documents with other U.S. Government agencies
or foreign governments will he handled separately by NABS personnel.
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Cards in the indices to these files will be handled in the same way as
the documents. Each card will be reviewed by the CIA reviewers. If the
card requires protection it will be withdrawn and replaced with a temporary
dummy card. The CIA reviewers will indicate how the original card should
be sanitized and NARS personnel will prepare the sanitized cards. CIA per-
sonnel will then file the sanitized cards i.n the indices replacing the dummy
cards. Withdrawn cards will be kept .in a secure area, attached to their
referenced document wherever possible.
If this procedure is acceptable to NAILS, our reviewers are prepared
to implement the required actions immediately.
Chief, C assi .cation Review Division
Office of Information Services
Di)'ecto:rate of Administration
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STATINTL
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CLASS 1
ADMINISTRATION OF THE UNITED STATES GOVERNMENT
100 GENERAL.
.1 Buildings. Premises. Real property. Lands.
.2 Agents. (Including self-styled or bogus agents).
.3 Records. Security of Records.
.4 Inter-agency Boards, Committees, etc. (Arranged alphabetically
using authorized abbreviations or symbols).
.5 Bonds for government officials. (For Forein Service see
120.304).
101. White House. Executive Mansion. Executive Offices.
(Executive Offices not listed below will be arranged
alphabetically by authorized symbol).
Bureau of the Budget.. - _ ~.~fsr /?
.214? eva National` Security Council ._ d. fe- ~L'/
.21 Central Intelligence Agency.
(For personnel use 123, 121.**3 or 122.***3).
3 Office of-Defense Mobilization. 00 D14
102 Executive Departments. Cabinet Posts. (For Department ofi,{8q~;~~r~
State see 110).
(For Agents, add 02 after Department, Bureau or office number).
102.1 Treasury Department. (This series includes serv-
.103 Checks. ices performed by the State
Department for these agencies
.11 Bureau of Internal Revenue. as well as their organiza-
.12 Coast Guard. tion, functions, etc.).
.13 Bureau of the Mint.
.14 Bureau of Narcotics. Customs Agency Service.
.15 Bureau of Customs.
102.2 Defense Department. /
.201 Joint Chiefs of Staff.-Po -A.4
.21 Department of the Army.
.22 Department of the Navy.
.221 Hydrographic Office. Notices to mariners.
.23 Department of the Air Force.
102.3 Department of Justice.
.31 Federal Bureau of Investigation.
.32 Immigration and Naturalization Service.
.33 Bureau of Prisons.
.34 Office of Alien Property.
102.5 Department of the Interior.
.51 Geological Survey Office.
.52 Bureau of Mines.
.53 Fish and Wildlife Service. U. S. Bird Bands.
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/ 7**.343 Commercial
.344 Probate.
.345 Bankruptcy.
.346 Admiralty jurisdiction.
.35 Procurement of evidence.
.35## Procurement of evidence from country ## for use
in country
.36 Effect of judgments and decrees.
.36## Effect of judgments and decrees of courts of country ##
in country **.
.37 Other judical matters.
.371 Authority to administer oaths.
.372 Requirement of country regarding authentication of
documents for use therein.
.4 Mixed (International) Courts.
.5 National Defense Affairs. Army, Navy and Air. (General).
.51 Fortifications. Defenses.
.52 Intelligence activities. Subversive activities.
.521 Biographical data. (** Nationality of individual).
,~- 700.52 ## Intelligence activities, espionage, of country
in country ##. (For Communist activities, see
7**.001) (Classify under individual cases where
possible).
.53 Military and naval courts. Law,
.54 Maneuvers. Target practice. Troop movements.
(Use 7**.54 if within territorial limits of country +a ).
.54## Movements of, and attacks upon, naval vessels and military
and naval aircraft of country ## within territorial
jurisdiction of country **. Overflights.
.55 Organization.
.551 Personnel. (Effectives). Commissioned and enlisted.
.5511 Enlistment. Conscription. Draft. Discharge.
Desertion.
.5512 Pay. Subsistence. Retirement. Pensions.
.552 Marine Corps.
.553 Schools and Academies.
.553## Admission of nationals of country ## for visit or study.
(Includes admission for observation to war industries,
airplane plants, etc.),
.554 Auxiliary services.
(WACS, WAVES, WRENS, etc.).
.56 Equipment and supplies.
.561 Armaments; ordinance; arsenals; armories; tanks; trench
mortars; flame throwers; (For governmental control of arms
traffic, see 4***.##$).
.5611 Atomic bombs. Hydrogen bombs.
rf eao; ~,
.5612 Guided missiles; supersonic weapons; rockets.
.5613 Poison gases; bacteriologicals; chemicals.
(For illegal or inhuman warfare, see 6*-*..##26).
.5614 Small arms; bombs; grenades; rifles.
.5615 Helium.
 1g~4 a-- IT09
nd decrees, etc.
ideal cases.
045, 8"".046.
i country ** for use
le United States for
ited States courts to
**
+lurts in country
States.
collununicaationS to
ce 003.11ltt, and 093.??1.
?untries.
A citizens or subjects
xttin of the testimonial.
aim for each country, with the exception
rra will be voluminous correspondence
''S
ell and other persons of
Class 1
Administration, United States Government
100 The Government.
.1
Buildings and premises.
.11
- Lands.
.111
Condemnation.
.12
Buildings.
.121
Maintenance.
Custody.
.13
Rented quarters.
.6
Records. Correspondence.
See also 8**.414.
.61
The National Archives (Office of Archivist of the
United States).
(Act of Congress June 19, 1934.)
.611
National Historical Publication Commission.
.612
National Archives Council.
.613
Federal Register.
I
.65 Correspondence between United States and foreign govern-
ments through other than diplomatic channels.
.65** Correspondence between United States and coun-
try ** through other than diplomatic channels.
101 The White House (the President's Office).
Correspondence regarding the President personally is classified as 811.001.
102 Executive departments.
Services rendered by the Department of State to other executive depart-
ments, independent government offices, States, and Territories, and vice
versa, are carried under 102.1 to 105.
of distressed vessel.
.01
Buildings and premises.
Subdivided like 100.1.
.02
Agents.
t
.028
s.
Self-constituted or self-styled agen
artments
d
f
.03
.
ep
ore
Attorneys and other agents practicing be
ts
.04
.
Property. Equipment. Supplies. Accoun
.05
Seals.
lornas, etc.
.06
Records.
.067
Publication of.
See also 116.8.
Approved
 0~- r /
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103 Independent offices, United States Government-
Continued.
.5 United States Geographic Board.
Executive Order, Sept. 4, 1890.
Discontinued, June 17, 1934. See 102.69.
.6 The Panama Canal.
Executive Order, Jan. 27, 1914.
(Formerly Isthmian Canal Commission and Panama Canal
Commission.
.7 Library of Congress.
Act of Congress, April 24, 1800.
.8 Tariff Commission.
Act of Congress, Sept. 8, 1916.
(Tariff Board, 1909-1912.)
.91 Board of Governors of the Federal Reserve System.
Act of Congress, Dec. 23, 1913.
(Formerly Federal Reserve Board)
.911 National Advisory Committee on Aeronautics.
.
j1'Aeroliailtics Authority
:91 h%s3 NT
~~- j, 2 z. < f c1 of Cor ress,.-J f ne,23, 1,p38
.92 Federal Tra,le Comihisslon
Act of Congress', ;wept 26 1914.
93 Committee on~Publlc `Information.
Executive Order, Apr. 14, 1917.
(Ceased to function, June 30, 1910, and records transferred to Council of
National Defense. Executive Order, Aug. 19, 1919.)
.94 Council of National Defense.
Act of Congress, Aug. 29, 1916.
(Ceased to function, June 30, 1921, and records transferred to War
Department. Executive Order, Apr. 21,1921.)
.95 United States Shipping Board.
Act of Congress, Sept. 6, 1916.
Discontinued, June 10, 1933. See 102.881.
.951 United States Maritime Commission.
Act of Congress, June 29, 1936.
.96 War Trade Board.
Act of Congress, Oct. 6, 1917. _
Tcansferied to Department of State, July 1, 1919.
(Personnel and records relating to dyes and chemicals transferred to
Treasury Department. Act of Congress, May 27, 1921.)
96a Minutes.
.961 Bureau of Imports.
.962 Bureau of Exports.
.97 Food Administration.
Act of Congress, Aug. 10, 1917.
Abolished by Executive Order, Aug. 21, 1920.
.98 Censorship Board.
Act of Congress, Oct. 6, 1917.
Abolished by 'Executive Order, July 30, 1919.
.9992
.99921
.9993
.99931
.9994
.9995
d/
Alien Prop
Act (
Trains
Federal Bo
Act (
Discos
Fuel Admi;
Act
(Cease
Del
United Sta
Act (
United Sta
Act (
Abolis
3,19
United Sta
Act
Abolis
War Finan
Act c
National TN
Act (
(Form
teed
The Comm
Act (
Federal Bo
Exec
(Form
General Ac
Act c
Veterans' 2
Exec
(Form
Medi
ref
Disco:
National A
Act (
National R
Execs
American I
Act
Personnel
Act c
Dlscoi
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Correction and punishment.
Statistics.
.131 Prisons and reformatories.
8**.14 Charities. Philanthropic organizations.
.142 Red Cross.
.143 Almshouses, hospitals, and asylums.
See also 3**.tt0.
.144 Young Men's Christian Association. Young Wom-
en's Christian Association. Salvation Army.
Includes other charitable and philanthrophic organizations.
Each subdivision will be made a separate case.
.145 Institutional homes.
.146 Soldiers' and sailors' homes.
Admission.
.147 Seamen's homes (merchant marine).
Service center.
8**.15 Public works.
.151
.152
.153
.154
csid o?,1y 7t' 1(Z,.,.-I. a
Je 7"t , fk 11r
/ 1,22)-1A
r. p br'. .2225
1v Y, tr .2226
Nun, t. 1~el .2227
{, (ti Nam 6r' .223
Na 0(1% AS 1?r .225
Water supply.
L4 - d
Sewerage.
\O
Lighting.
Roads. Streets. Highways.
Paving.
.1541 Bridges.
.155 Parks.
.156 Harbors.
.1561 Docks. Port facilities.
See also 102.5216.
For navigation laws and regulations, see 8**.801.
.1562 Lighterage, towing and transportation.
.1563 Stevedoring.
.1564 Drydocks.
See also 8**.345.ft
.157 Public buildings.
.1576 Markets (market places).
8**.20 Military affairs. Army. Army posts. Forti-
fications. Defenses.
.Military instructors (advisers). (** Country in which serving.)
.201 t t Visits of officers of country t t to military establish-
ments in country **.
.202 f f Military activities of country ** in country f f
(including gathering of information).
Espionage. Propaganda.
.203 Military courts. ' Law..
.206 Saluting stations.
.208 Tender of services to country ** by persons, corpora-
tions, etc.
.8**.21 Arn
.215 '
?8**.22 Per,
~, !~ cas rS .227tt
Eric, /asvrtSs
2
A
.8**.23 Mov=
8**.231 fi Entr,
ti
8**.231 f f
,8**.24 Equil
.241 : A
.242 A
.2421
.2422
.2423
.221
.222
.2221
X222
.2424
.243 Si
.244 Si.
.245 M
.2451'f M
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