PLANS FOR NARS BRIEFING OF CRD REVIEWERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001300080005-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 16, 2016
• Document Release Date: July 25, 2005
• Sequence Number: 5
• Publication Date: April 28, 1981
• Content Type: MF

Approved For%Aease 2005/08/02 : CIA-RDP93B0119VM01300080005-5
28 April 1981
MEMORANDUM FOR: Chief, Classification Review Division
STAT FROM:
Chief, Operations Branch
SUBJECT: Plans for NABS Briefing of CRD Reviewers
I met with Alan Thompson, Director of the Declassification Division, NABS,
on 27 March 1981 to discuss, among other things, plans for NABS briefing of
CRD reviewers., Mr. Thompson agreed readily and wholeheartedly with the
proposal that NABS brief our reviewers. The particulars suggested, to be firmed
up later by mutual consent, were as follows:
Objectives: I pointed out that our aim was to make our reviewers more
knowledgeable and capable in their work and to expand their capabilities
to make them potentially useful in other areas of records management.
Timing: It was agreed that the briefing occur in May, before people get
.into summer vacations. NABS would like at least one week for lead time to
set it up.
Len.,th: One day suggested but will depend on what it is finally agreed to
cover. NABS is open on this.
Place: NABS is willing to hold it at their offices and I believe we should
agree because a tour of some NMS offices is expected to be included and as
a convenience to the NABS officials who will give the briefings, some of whom
are working on a special project for the FBI from which they will have to be
withdrawn for the purpose. These are the officials who regularly brief on
their areas of expertise. NABS has a room that can accommodate up to 40 and STAT
possibly 50 persons.
Number of Partic.i.ants:
STAT ers in UIS may wish to attend, i.e., PMD has
expressed an interest. We are probably talking about something like 30-50
people.
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 Approved Forlilease 2005/08/02 : CIA-RDP93B011901300080005-5
Subjects to be Covered: The following areas were suggested although NARS,
and we, are totally open to any reasonable additions or changes:
a. A basic briefing on NARS, what it is, what it does, how it does it. The
basic description of NARS as a functioning organization. This should
include the role NARS plays in the Presidential Libraries and other records
repositories.
b. Records Control Schedules, what they are, how they are created, and
what they are intended to do. Should include a discussion of permanent
d
s.
verses temoxary _ ec oo r
c. The accessioning process, how it works.
d. The preparation and maintenance of records at NARS including ways the
public and others are made aware of what's available for public use.
e. How the public gets access to the records held at NARS. Discussion
should include safeguards to protect classified material and a description
of the types of people who visit NABS and their purposes.
f. NARS' Systematic Declassification program, how it works. Discussion
should include description of guidelines used; procedures; how
classified information is handled, particularly FGI; classification
coordination-with whom and problems encountered. What happens when
there is a flap?
g. A tour to see how the records are stored, how access to them is
controlled, of the researchers' room to see how requests are made and
how they are serviced.
The above subjects are not meant to be all inclusive or final. Other
suggestions would be welcome. We will also try to get any materials that would
be helpful and pass them out before the briefing. Some of the above suggested
subjects may be combined if that is the way MARS normally handles them. Alan
Thompson will try to get the officials who normally cover each subject to give
the briefing so we should have the most expert people available.
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 Approved Fore ease 2005/08/02 : CIA-RDP93B01194&01300080005-5
NATIONAL ARCHIVES AND RECORDS SERVICE
ORIENTATION
June 16, 1981
9:00-9:30
9:30-10:00
10:00-10:15
10:15-10:45
10:45-11:45
11:45-12:45
12:45-2:00
2:00-3:00
3:00-3:15
4:00-5:00
Jo Ann Williamson).
Assemble in Room 503, National Archives Building, Pennsylvania
Avenue Entrance, 8th and Pennsylvania Avenue, NW.
Organization/Structure of NARS (Adrienne Thomas).
Archival Terminology (Alan Thompson).
Break.
Basic Laws Governing NARS (Adrienne Thomas).
Records Appraisal/Disposition (Jerry Wallace).
Lunch.(Bring your own or use nearby Government cafeterias.)
Accessioning and Processing (Organizing and Describing)
Records. and.Reference Service (Edwin Coffee).
Tour of National Archives Building (Alan Thompson and Jo Ann
Williamson).
Break.
Access Procedures and Problems (Including FOIA, Mandatory Review,
Privacy, Deeds of Gift and Security of Holdings)(Bill Leary and
Alan Thompson).
NARS Systematic Declassification Program (Alan Thompson and
03
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 STAT Approved For Release 2005/08/02 : CIA-RDP93B01194RO01300080005-5
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 Approved For Release 2005/08/02 : CIA-RDP93B011 49001300080005-5
Nor
MEMORANDUM FOR: Chief, Classification Review Division
Chief, Operations Branch
SUBJECT: Plans for NABS Briefing of CPD Reviewers
I met with Alan Thompson, Director of the Declassification Division, NARS,
on 27 March 1981 to discuss, among other things, plans for NARS briefing of
CRD reviewers. Mr. Thompson agreed readily and wholeheartedly with the
proposal that MARS brief our reviewers. The particulars suggested, to be firmed
up later by mutual consent, were as follows:
Objectives: I pointed out that our aim was to make our reviewers more
aZl owledgeable and capable in their work and to expand their capabilities
to make them potentially useful in other areas of records management.
Timing: It was agreed that the briefing occur in May, before people get
into summer vacations. NARS would like at least one week for lead'time to
set it up.
Le_.~n the One day suggested but will depend on what it is finally agreed to
cover. NARS is open on this.
Place: NAPS is willing to hold it at their offices and I believe we should
agree because a tour of some NARS offices is expected to be included and as
a convenience to the NARS officials who will give the briefings, some of whom
are working on a special project for the FBI from which they will have to be
withdrawn for the purpose. These are the officials who regularly brief on
their areas of expertise. NARS has a room that can accommodate up to 40 and STAT
possibly 50 persons.
Number of Participants:
t ers in OIS may wish to attend, i.e., RMD has
expressed an interest. We are probably talking about something like 30-50
people.
Approved For Release 2005/08/02 : CIA-RDP93B01194R001300080005-5
28 April 1981
 Approved For tease 2005/08/02: CIA-RDP93B011941300080005-5
Subjects to be Covered: The. following areas were suggested although NABS,
and we, are totally open to any reasonable additions or changes:
a. A basic briefing on NARS, what it is, what it does, how it does it. The
basic description of NARS as a functioning organization. This should
include the role NABS plays in the Presidential Libraries and other record.
repositories.
b. Records Control Schedules, what they are, how they are created, and
what they are intended to do. Should include a discussion of permanent
verses temporary records.
c. The accessioning process, how it works.
d. The preparation and maintenance of records at NAPES including ways the
public and others are made aware of what's available for public use.
e. How the public gets access to the records held at NABS. Discussion
should include safeguards to protect classified material and a description
of the types of people who visit NABS and their purposes.
f. NABS' Systematic Declassification program, how it works. Discussion
should include description of guidelines used; procedures; how
classified information is handled., particularly FGI; classification
coordination-with whom and problems encountered. What happens when
there is a flap?
g. A tour to see how the records are stored, how access to them is
controlled, of the researchers' room to see how requests are made and
how they are serviced.
The above subjects are not meant to be all inclusive or final. Other
suggestions would be welcome. We will also try to get any materials that would
be helpful and pass them out before the briefing. Some of the above suggested
subjects may be combined if that is the way NAM normally handles them. Alan
Thompson will try to get the officials who normally cover each subject to give
the briefing so we should have the most expert people available.
Approved For Release 2005/08/02 : CIA-RDP93B01194R001300080005-5
 Approved F 0 /02 : -RD 1
Subjects to be Covered: The following areas were suggested although NABS,
and are totally open to any reasonable additions or changes:
a. A basic briefing on NABS, what it is, what it does, how it does it. The
basic description of NABS as a functioning organization. This should
include the role NARS plays in the Presidential Libraries and other records
repositories.
b. Records Control Schedules, what they are, how they are created, and
what they are intended to do. Should include a discussion of permanent
verses temporary records.
c. The accessioning process, how it works.
d. The preparation and maintenance of records at NABS including ways the
bli
f
u
or pu
public and others are made awa e of yn i s availabl@
~
Gnu-v-~-
e. How the public g s access to the recor s h d at NABS. Discus ion
should include safeguards to protect classified material and a description
of the types of people who visit NABS and their purposes.
f. NABS' Systematic Declassification program, how it works. Discussion
should include description of guidelines used; procedures; how
classified information is handled, particularly FGI; classification
coordination-with whom and pr blems enco tered What happens when
there is a flap?
g. A tour to see how the records are stored, how access to them is
controlled, of the researchers' room to see how requests are made and
how they are serviced.
The above subjects are not meant to be all inclusive or final. Other
suggestions would be welcome. We will also try to get any materials that would
be helpful and pass them out before the briefing. Some of the above suggested
subjects may be combined if that is the way NARS normally handles them. Alan
Thompson will try to get the officials who normally cover each subject to give
the briefing so we should have the most expert people available.
proved For Release 005/08/02 : CIA-RDP901194R001300080005-5
J1 A
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Approved For Release 2005/08/02 : CIA-RDP93B01194RO01300080005-5