DECLASSIFICATION/HRP/ORIS UPDATE MENU

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP93B01194R001700030015-8
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 27, 2016
• Document Release Date: April 23, 2013
• Sequence Number: 15
• Content Type: MISC

Declassified and Approved For Release 2013/04/23 :CIA-RDP93B01194R001700030015-8
ORIS
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E DECAL2 DECLASSIFICATION / HRP / ~R~~wi3!Ip~t?~iQtf
TYPE OF ACTION
A =ADD C =CHANGE D =DELETE
R =CLEAR MENU X =EXIT
DATATYPE : _ `~ a'
~:
,,.~-
JOB/BOX/FOLDER:
DSUBJ:
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DECLASSIFICATION/HRP/~pRiS' UPOATE~'~`MENU:
The DECAL2 procedure is used to add a new document to the
DECAL file, indicating that it has been either declassified,
sanitized or is a historical document that has been reviewed as
part of the Historical Review Program (HRP).
The action code "A" allows you to add a new record in DECAL.
1. ~`DOCNO: (Document Number) (3 Alpha-7 Alphanumeric
-24 Alphanumeric)
The document number consists of three segments:
originating agency, originating office and the document
identification number assigned to a unique document by the
originating office. All three segments require data.
AGENCY-OFFICE-IDENTIFICATION NUMBER
EXAMPLE: CIA -OCI -MEMO ER 1234
2. DATATYPE (Datatype) (1 Alpha)
The Datatype field is only used if the document belongs to
the Historical Review Program. If this field is blank, it
automatically signifies that the document belongs to the
FOIA/PA/EO programs.
3. CbMP (Component)
(5 Alpha)
This field is used to record the originating Directorate
for the document.
INPUT: DDA (appropriate directorate)
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4. '~~`j (Office of Primary Interest) (2 Numeric)
This field is used to record the Office of Primary Interest
(OPI) code.
INPUT: 34
5. -~':~~(A~h _; (Requestor's hame)
(i4 Alpha)
The field is used to record the name of the person
requesting the document. The requestor's name should be
recorded last name, first name initial, and middle initial if
known.
INPUT: JonesSK
Number Assigned to Request) (3 Alphanumeric-
- 4 Numeric)
This field is used to record the control number identifying
a particular letter of request in the IPS-LOG Pile The first
position of this field will denote one of the following types
of request:.
P - Privacy Act; F - Freedom of Information;
E - Executive Order; A - Amendment and
C - Carrollton Press holding of CIA Document.
Positions two and three are the last two digits of year.
Positions five through eight are four-digit sequence numbers
(0001 thru 9999).
INPUT: F86-1234
(3 Alpha)
This field is used to record a code indicator which
indicates whether the document has been sanitized or
declassified. The code must be 'SAN' for SANITIZED, or 'DEC'
for DECLASSIFIED.
INPUT: DEC (Declassified)
SAN (Sanitized)
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8. ~E (Number of pages) (4 Numeric)
This field is used to record the number of pages a~document
contains as released to the public or released under the HRP.
INPUT: 0010
9. '~~~~~~"A~; :" (Publication Date) - (4 Numeric)
This.field is used to record the date that a document was
published.
INPUT: 860106 (YYMMDD)
10. ~~e. ,,~~ (Downgrade Date) (6 Numeric)
This field shows the date a document was downgraded.
INPUT: 860120 (YYMMDD)
11. '?'1x'a; (Authority)
(6 Numeric)
This field records the employee number of the person
responsible for declassification of the document.
INPUT: 123456
12. ?,~~1~(Old Classification) (1 Alpha)
This field records the initial security classification of
the document.
INPUT: U (Unclassified) M (Unknown)
R (Restricted) C (Confidential)
S (Secret) T (Top Secret)
13. TS-NO (Top Secret Number) {g Alphanumeric)
This field is used to record the Top Secret control number
assigned to the original Top Secret document.
INPUT: TS123456
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14. JOB/BOX/FOLDER (9 Alphanumeric -4 Numeric
-5 Alphanumeric)
This field is a multi-.level field. The first contains the
valid retirement JOB Number; the second contains the BOX Number
within the retirement job; and the third contains the Folder
Number within the box. Please note that the JOB Number portion
of this multi-level field is required, whereas, the BOX Number
and FOLDER Number are optional.
INPUT:
85-000O1R-0001-0001
or
85B000OlR-1 -1
or
85-OOOOlR-0001-000lA
16. K (Keyword) (9 Fields - 25 Alphanumeric Each)
This field is used to record a word relating to information
contained in the document. As many as 9 keywords can be added
concerning a document.
17. DSUBJ (Subject) (6 Numeric)
This field is used to record a six-digit numeric code used
to identify the subject(s) of the document.
INPUT: 531000
18. AREA(Geographic Area) (3 Alpha)
This field is used to record a three letter code, which
indicates the country or geographic area covered in the
document. (See Area Codes in the manual),.
INPUT: KUS (United States)
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There is no retrieve function in the DECAL2 menu.
Therefore, you must have a copy of the document or do a GIMS
query statement to obtain all of the information about a
document in the system before you can make a change or deletion.
The action code "C" allows you to change any data other
than the document number in the menu fields. With a TOA=C you
must input the document number and only the new data in the
field that is to be changed. Once you have taken this action,
you must depress the enter key and you will obtain an .update
message indicating that the change has been made.
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The action code "D" allows you to delete an entire document
record from DECAL with only the document number,:field filled
in. Depress the enter key and the entire document record will
be deleted and an update 'deleted' message will appear on your
CRT.
~EJ43~~T~`F.~20M'?~'E~~~'~~S~~Ir~I;C~RfiIOT~f Y~fti~R~~S'~T'~~ME~it
The action code "X" allows you~to exit out of the DECAL2
menu.
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DATATYPE: A letter "H" signifies that this
document was declassified or
sanitized under the Historical
.Review Program (HRP).
Length:
Format:
Edit Checks:
Alpha
Must be an "H" if an HRP document.
A blank field automatically records
the document as a PA/FOIA/EO release.
LOCATION: DECAL file
64A
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OLDCLASS: One character indicating the initial
security classification assigned to
the document.
Length: LA1
Format: Alpha
Edit Checks: Must be one f th
Location:
o e following codes:
U - UNCLASSIFIED
M - UNKNOWN
R - RESTRICTED
C - CONFIDENTIAL
S - SECRET
T - TOP SECRET
DECAL file
TS-N0: The Top Secret control number assigned
to the original top secret document.
Length: LA8
Format: Alpahnumeric
Location: DECAL file
JOB/BOX/FOLDER: The retirement Job Number, Box Number
within the retirement job and the
Folder Number within the box.
Length: LA18
Format: Alphanumeric
Edit Check: Must contain a valid formated Job Number
and Box Number.
Location: DECAL file
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TITLE:
Length:
Format:
Location:
The title/subject of the document.
LA312
Alphanumeric
DECAL file
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