ANNUAL T/O REVIEW - ABIDJAN BUREAU

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP94-00798R000200190011-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 22, 2016
• Document Release Date: May 22, 2012
• Sequence Number: 11
• Publication Date: September 1, 1987
• Content Type: MEMO

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Declassified in Part - Sanitized Copy Approved for Release 2012/05/22 :CIA-RDP94-007988000200190011-3
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EMBASSY OF THE
UNITED STATES OF AMERICA
FOREIGN BROADCAST INFORMATION SERVICE
MAB-6042
1 September 1987
MEMORANDUM FOR: Chief, Operati
FROM: Chief, Abidjan
SUBJECT: Annual T/0 Rev
on
B
ie
s Group
ureau
w - Abidjan Bureau
I.
NONSTAFF TABLE OF ORGANIZATION
PRESENT T/0
PROPOS
ED T/0
POSITION TITLE
NUMBER
NUM
BER
Chief Monitor
1
1
Shift Supervisor
2
2
Senior Monitor
5
5
Monitor
3
3
Chief Comoro Operator
1
1
Senior Comoro Operator
2 ~
2
Comoro Operator
2
2
Electronics Technician
1
1
Administrative Clerk
0
1
The bureau T/0 has remained at 17 plus one part-time French/English
monitor/translator who, in addition to regular monitorial duties, provides
translations and transcriptions for the Ivorian Government and the U.S.
Embassy in Ndjamena. All positions are currently filled. No retirements,
resignations, or dismissals are anticipated in the near future.
A. The vacancy created by the retirement of chief monitor
in December 1986 has been filled by former rvisor,
effective 1 September 1987. the bureau's
strongest monitor, has been acting chief monitor since retirement.
has been in grade as an FBN-11 only since May 1986 and will be
cons ere for a future promotion to FBN-12.
B. Two primary candidates were considered for elevation to the shift
supervisor position vacated by -senior monitors
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Declassified in Part - Sanitized Copy Approved for Release 2012/05/22 : CIA RDP94-007988000200190011-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/05/22 :CIA-RDP94-007988000200190011-3
and was selecte and took over the
position, without promotion, on 1 September. who has held
the other shift supervisor position since 1985, was promoted in February 1987
to FBN-11, the grade of the position.
Three new employees EOD'd during the ear. Full-time
filled a vacancy resulting from the retirement?
was hired as part-time monitor/translator to replace who
resi ned? and came on board as commo operator replacing
w o a so resigned.
IV. RECOMMENDATIONS FOR INCREASE/DECREASE IN T/0
A. I recommend that a full-time local administrative clerk position be
created thereby increasing the bureau non-staff T/0 by one.
B. The bureau's routine administrative and clerical work is now performed
primarily by a part-time contract American financial/administrative assistant
who works 30-35 hours per week. Organization spouses have usually been sought
to fill the contract position because of the relative ease of clearing them
for employment. The trade-off in this has been that a new assistant must be
hired and trained every 2-3 years, with the concommitant loss of continuity.
Further, the contract assistant usually leaves post for a 4-6 week R&R or
homeleave period with her spouse, frequently during the summer R&R crunch
when other bureau staffers are on R&R travel. This leaves the bureau chief
and/or deputy with most routine administrative and clerical duties while at
the same time pitching in or performing several weekly shifts on the editorial
desk. Often the bureau engineer is asked to courier classified traffic to
and from the Embassy daily.
C. A local adman clerk would be able to relieve the normal clerical
burden presently borne by monitors, teletypists, and staff personnel. For
example, the chief monitor prepares the non-staff personnel report and the
chief commo officer doubles as FBN timekeeper and supply clerk. A local
clerk could also assist the contract financial/adman assistant, and step
in on unclassified clerical duties when the contract assistant is absent.
A local clerk could serve as a point of continuity between the bureau
and Embassy personnel and finance components during transition periods.
D. Among the duties that a local clerk could perform are: keeping
time and attendance, resolving pay and leave problems; serving as supply
clerk; typing and filing of unclassified correspondence; preparing non-
staff personnel reports; distributing mail and pay; assisting the contract
financial assistance in maintaining financial ledger, checking and filing of
vouchers, and following up on voucher errors. Depending on the grade assigned
and the qualifications of the incumbent, the clerk could possibly serve as
systems administrator for .the bureau's automated systems.
E. Having made a pitch for a new position, I am not altogether optimistic
about the prospects of mission approval for one additional non-staff slot in
light of Embassy efforts to reduce staffing. I have not yet approached the
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Declassified in Part - Sanitized Copy Approved for Release 2012/05/22 :CIA-RDP94-007988000200190011-3
 Declassified in Part - Sanitized Copy Approved for Release 2012/05/22 :CIA-RDP94-007988000200190011-3
Embassy officers involved, either formally or informally, on the subject.
I do feel, however, that currently the chance of getting approval for non-
staff slots is considerably better than for staff slots. The present
Ambassador is favorably impressed with the bureau's services to the Embassy,
the GOIC, and around the region and would be inclined to give the proposal
due consideration.
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cc: C/Adman
C/E&PS
Declassified in Part - Sanitized Copy Approved for Release 2012/05/22 : CIA RDP94-007988000200190011-3