COMMUNICATIONS DURING COMPETITIVE PROCUREMENT ACTIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP94B01041R000300100009-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: December 3, 2001
• Sequence Number: 9
• Publication Date: March 13, 1978
• Content Type: MF

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MEMORANDUM FOR: Director of Security
FROM: James II, McDonald
Director of Logistics
SUBJECT: Communications During Competitive
Procurement Actions
The DDA has asked that I take care of distribution
of the attached procurement note which I sent to the DDA
for implementation. I would appreciate your circulating
this to appropriate technical officers within your office
and also mentioning at your staff meeting. Thanks,
STATI NTL
/James H. McDonald
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1. ; FE F, 1978
OFFICE OF LOGISTICS
PROCUREMENT NOTE NO. 110
COMMUNICATIONS DURING COMPETITIVE PROCUREMENT ACTIONS
1. We are continually striving to increase the number of
competitive vs sole source procurement actions. As the number
of competitions goes up, the number of contractors involved in
such competitions will also increase. It goes without saying
that a further result of these factors is an increased proba-
bility of bid protests from our contractors.
2. During the past several years there have been at least
two occasions when either contracting or technical personnel
have prematurely released information regarding some milestone
in. a competitive action. These releases of information resulted
in questions from one or more contractors and, in one case, in a
protest being filed. Each of you is well aware that the founda-
tion of our entire Federal procurement system is the doctrine of
fairness for all contractors. The release of information to one
contractor and not to all contractors could result in an unfair
advantage, possibly a protest, and negation of the entire compe-
tition.
3. The privacy of all communications and information rela-
tive to the various milestones in the competitive procurement
process, whether involving results of source selection committees -
or panels evaluating either technical or cost evaluations results,
must be protected. This is doubly important when we remember that
the source selection authority for good and sufficient reason may
reverse the findings of one of his panels or boards or may ask-
one of these advisory mechanisms to reconsider its decision for
one reason or another. Subsequent to the final decision by the
source selection authority, a contract is executed and notices,
along with invitations to debriefings, if applicable, are issued.
Prior to these events, no information of any competitive procure-
ment should be released to any person outside of the Agency except
through the contracting officer and in accordance with established
procurement procedure. Inside the Agency it is also important that
information not be released unless the requesting employee has
STATINTL
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