FY 1985 R&D PLANNING CYCLE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP95-00972R000100030008-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: September 4, 2012
• Sequence Number: 8
• Publication Date: December 9, 1982
• Content Type: MEMO

II !
Declassified in Part - Sanitized Copy Approved for Release 2012/09/04 : CIA-RDP95-00972R000100030008-0
I UN11tUS1A1tS UUVttiNM'
2- Ward 7l1emo
Use routing symbols whenever possible.
SENDER (Originator of message):
Use brief, informal language.
Conserve space.
Forward original and one copy.
RECEIVER. (Replier to message):
Reply below the message, keep one
copy, return one copy.
4 /)kc /4d Z
Ly cam,; y Oe c ,
r
4 - ;-a oi'r r - p nt?r it 3 as A
l I C 111 a y. 1 r^ <
C /10 q to S.1 /?
"/_' 0.0? )
,R14 0 ;-it, f~ ()D4 1 fc) _27 ;-Z %f
I ru /w b'/!~ t ~1 fl / C tC 0
L A- l tl " ., f j
1 ~v Ie~ l~"tvY+r 1 ~Is? lc (ID J"Y~r'In4 -- uT' itlr (Da ~ IO
d iY f/; I f f G'4. ?, rt ?v l T uj; 4 hY = w c^ Jr, T {..i^ 1~v/J `2 r) .
7h&,,,'
OPTIONAL FORM V (Rw. 7-77)
3 TA RE RETAINED RV ORIt%INATAR /Rwc./vwrl nsA MU12 ui rtoi im_?,g
Declassified in Part - Sanitized Copy Approved for Release 2012/09/04: CIA-RDP95-00972R000100030008-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/09/04: CIA-RDP95-00972R000100030008-0
GUIDES TO SIMPLIFIED INFORMAL CORRESPONDENCE
The typical Government letter'has been conservatively estimated to cost $2.00, not incliidiAg'the cost'of filing end ultimate
disposition: Informal comrribrlication, resulting from the use of Optional Form 27, 2-WAY MEMO, can reduce this cost
substantial y.
Persons experienced ,ip the, ftld of letterwriting have made the following observations about Government correspondence
practices: ''.
The bulk of correspondence fis conducted within the governmental family itself-between offices whose day-to-day
relationships toad 1~terYnit "simple, informal written communication.
Many written communications are for immediate action, are routine in mature, such as requests for information or services,
and do not requite copies for distribution.
Many written communicationd are less than a dozen lines in length.
In actual experience, where agencies have issued instrue-
;cns encouraging the use of memorandums and informal
correspondence within the agency, there has been a notiice-
ble drop in the communications effort and in the time
squired to respond to a request, as well as a reduction of
useless copies in file. An examination of the two types of
.orrespondence indicates that formal correspondence has
ortain drawbacks-
a, Formal correspondence is usually more wordy because of
salutations;_ introductory pamgrophs, complimentary clos-
ings,, etc. It becomes. a difficult writing chore because of
continual polishing and editing. A
Formal correspondence typically calls for more reviews,
esulting in many rewrites, and for evicesswe time-in-shop.
Formal correspondence goes through stricter clearance
_hannels, and frequently makes communication between
'opposite numbers" very difficult.
In many cases, the best reply is an informal endorsement
o an incoming letter. Optional Form 27, 2-WAY MEMO,
=ekes advantage of this principle.
]. The message and the reply are placed on the some page
in brief, informallanguage. This 'simplifies writing, handling,
storing, and disposing of short communications.
2. The message mqy be prepared by typewriter or by hind;
the reply may be by typpwri4r, by hand, or by rubber
stamp.
3. It is possible to achieve a greater delegation of signing
authority with the 2-WAY MEMO because of its informal
nature.
4. The 2-WAY MEMO may be designated for special
handling. It may be marked URGENT if exceptional speed is
required. It may be stamped for special mailing services. It
may be used for classified material if it is marked with the
proper security classification.
5. The "TO" line and the "FROM" line are so placed that
the 2-WAY MEMO may be sent in a window envelope and
returned in a window envelope if desired.
6. The 2-WAY MEMO is particularly well suited for commu-
nication between "opposite numbers" within one agency or
in different agencies.
Declassified in Part - Sanitized Copy Approved for Release 2012/09/04: CIA-RDP95-00972R000100030008-0
 Declassified in Part - Sanitized Copy Approved for Release 2012/09/04: CIA-RDP95-00972R000100030008-0
Iq
Next 1 Page(s) In Document Denied
STAT
Declassified in Part - Sanitized Copy Approved for Release 2012/09/04: CIA-RDP95-00972R000100030008-0