HANDLING AND EXPLOITATION OF SURRENDERED JAPANESE DOCUMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00706R000200040069-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 15, 2016
• Document Release Date: November 24, 2003
• Sequence Number: 69
• Publication Date: October 21, 1945
• Content Type: MEMO

Approved For Release 2004/01/15 : CIA-RDP81-00706R00M0040069-8
GENERAL HEADQ?,UARI'ERS
SUPREME COP UVIA MEE FOR THE ALLIED POWERS
MILITARY INTELLIGENCE SECTION
APO 500
21.October 11,15
SUEJECT: Handling and Exploitation of Surrendered Japanese Documents.
See h.i r,tri bu pion.
1. The provisions of this directive apply to all agencies in
Japan and.Koroa that representTTnitcccd States interests in the collection
of documents.
2. For the. cesaenience of all concerned the following extracts of
existing directives are quoted:
SOPI NO. 421 Hq AI' - C, dated 8 ,august 19)45
S-'CTION I
BASIC POLICY
2. The examination of Captured tocuments and prisoners
of .!far under .:'J?__C is the exclusive responsibility of the
theater pool called Tx'anslator and.. interpreter service (TIS).
Uniformity of procedure e d centralized control are essen-
tial to the production of the maximum intelligence from
captured documents and prisoners of war at all intelligence
echelons with the minimum of delay in transmission.
b. E-asic Intelligence Plan, "Blacklist" Operation, Annex 5d,
H4 ATPfiC, dated 1L Aug,-st 1.9 5.
SECTION V
THE HANDLING OF C_ PTURED LITEMY DO^UP.'L' T'I~3
THE PROL3LE1:1 OF DOCTMUPTT3 :
3. . . . It 'dill therefore be necessary for Language
petachmcnts to select for evacuation through normal chan-
nels to Translator and Interpreter service, GHO., only such
documents as are of immediate general importAnce. The re-
mainder will, so far r is nossi ble, be left "in place" after
arrangements Havebeen mode for their-safeguarding. Docu-
ments which cannot be so left must be carefully collected
in central repositories to await final disposition.
OSD REVIEVX pprovecTFor-Release 2004/01/15 : CIA-RDP81-00706R000200040069-8
 Approved For Release 2004/01/15 : CIA-RDP81-00706R000200040069-8
'BASIC: Ltr, file 386.3, to (Distribution), subj. "handling and ex-
ploitation of Surrendered ,7apanese ;.documents," dtd 21 Oct 4.j--2-
4-. ~ .. .Although they .( n.telligence agencies). are,..
,free to. col.ect what documents they require, permission
tti_take.them out of_the area must' be o.btained.from the.'rmy
TIC Advanced Echelon (Document-Invert?gati.on 1:enter' con-
corned,. and the removal registered them . Mere, are. repro-
sented fit, G$ ';.ro.any agencies. who will require to. sec docu-
ments. ;cir. in Japan before' they are ovacuatcd
7., -?It ? will-be, npce scary for all such documents
(t'~cse dee.lzr. , r_th'.Tapdnese war effort and organization
for warfare) Lc. be opeciaily;list:ed and mat-k5d as- documents
that mist eventual" _y be evacuated or destroyed..
DOC1 TT F?~OC''_:Dui?E,
9, ? bw j.-_` .s'ir i iry is given below of the policy to be
adopted in han- .L:i.?ag, documents:
(iii) ' :'vacuati.on,throu h established military chan-
?:..nels to. TIC, GM-C,
(iv) TTo documronts will ' be removed by anybody with-
out the permission of the local TIC Advanced Echelon
(I`ocument-Intorro atioin...Cente'r)..
RESPONSIBILITIES OF APE-11E3:
11. (1) Arranging for seizure and safeguarding of
documents.
(ii) Detailed planning for the handling of docu-
ments throughout ..their areas of responabi-di-ty.
'(iii) Fs 'ablishment of such TtS Advanced Echelons
as may be required in addition to those Language re-
?tachments and..TIS Advanced Echelons operating with Pivi
lions, Corps, Armies and Task Forces.
c. General Orders ,,,.,T.6. 'q, GHQ ,' dated 2 cte er lc .
4. The organization and function of technical military
intelligence in this theater is designed to accomplish the
following primary objectives:
(5)
.ib focus all field agencies of the Ground,
Naval and Air Forces through ATIS.for_ all
document activity.
. For effective coordination, the following policy
provisions will *a .,e.nforca:d..,by., subordinato .echelons:
Approved For Release 2004/01/15 : CIA=R?DP81-00706R000200040069-8
 Approved For Release 2004/01/15 CIA-RDP81-00706R00ff00040069-8
?B..SIC: Ltr, File 386..3., to (Distribution), subj:: "Handling and Ex-
ploitation of.Surrond::red Tapanese Documents," dtd 21. Oct 43--3-
e. To protect intelligence materiel and records
in limited numbers against exploitation by a single re
search agency, their removal will be cl.earcd through the
Occupation 7,orce Commander-, in order to make those items
:accessible to other intelligence agencies.
The c :ale+r' n procedure will govern. the., handling and evacu-
ation a all, does 1c :+.s If' rare Japan and T,"orea
a. Documents to be evacuated will be selected at target site
by occupation xanee proe.r.tativ s or intelligence team such as TJ. q..
Bombing Survey, Nov 1 2c.ch ,i ap , etc.
b~ Each in ?:'Uence tear will be accompanied by an ATIS
representative to be '-furnished by the occupation force commander of the
,area in which the team is operating. This representative will assist
the field team in screening of documents.
c. 'Documents selected for evacuation will be prepared for
shipment, labelled in accordance with par. 4 and turned over to .T15
representatives: by collecting agency. Document will than be evacuated
through ATIS channels to Tolmro for registration, packaging, and ship-
ment to USA.
d. All documents emanating from Tapan and TTorea will be pro-
cessed through ATIS to `:'ashington -Document renter, combined Army-Navy
library,
o.. Duplicate copies selected by field agencies will upon
request beforwardod through ATIS to '1ashington Document center, thence
to desired addressee. No documents will be evacuated directly to agency
.in United States by selecting agency in Tapan. .
f. To insure ultimata availability of all documents to all
interested agencies, shipping advices of all documents to be ovacuated
to Dashington will be distributed periodically to collecting agencies
in Tapan,- prior to shipment, by "~'ashington Document renter advance e
echelon at AFPAI.
4. a. To insure the expeditious handling of documents, care 'will
be exercised by selecting agencies in packaging and labeling of docu-
ments..
b. Each document or bundle of documents will be accompanied
by Y,FPAC WDIT Form I?o.. 3 completely filled out.
Approved For Release 2004/01/15 : CIA-14DP81-00706R000200040069-8
 Approved For Release 2004/01/15 : CIA-RDP81-00706R000200040069-8
BASIC: Ltr, File 386.3, to (Distribution), subj: "Handling and ?x-
ploitation of Surrendered .Japanese ocuments," dtd 21 Oct 45--3.
Two additional copies. -of .he. above form, will, be prepared.
for each document or bundle of 'documents and will be forwarded to A`{.'IS
separptely from documents.,
5.. A,nv surrendcrcd.-document-C now on:. and in:collecting encies,
may be retained by the agency as long as documents are being exploited.
Upon comp2.c1 rf 1c ,^1 exploitation, documents will be forwarded to
TIS an, cccc ,