USE OF THE DD/P DOCUMENT LOCATOR SYSTEM BY THE DD/S

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61-00900A000100040001-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: December 14, 1998
• Sequence Number: 1
• Publication Date: July 22, 1957
• Content Type: MF

Sanitized - Approve For ReI RDP61-009 OA0001000400 6. 22s
I
JUL 22 1351
MKZORWDUM FOR: General Counsel
Comptroller
Director of Communications
Director of Logistics
Director of Personnel
Director of Security
Director of Training
Chief, Audit Staff
Chief, Commercial Staff
Chief, Management Staff
Chief, Medical Staff
Use of the DD/P Document Locator System
by the DD/S
1. The Document Locator System is designed to centrally control,
controlled DD/P originated documents which are not in the RI central
files. This system of controlling pertinent documents (excluding
cables and TOP SECRET documents) within the DD/P, through the use of
the Dennison Tickets has been tested and approved for all DD/P offices.
The purpose of this communication is to provide the procedures by
which certain documents received b
DD/S elements from DD/P offices
y
7 will be included in this system.
41.!_1 F-.
nel within the DD/S who have occasion to receive or process controlled
documents with Locator Tickets attached. The control of such documents
C3
in the DD/S offices will be established at predetermined "Locator
y
Points". (See attached listing) The effectiveness of this system is
dependent upon the prompt return of the Locator Ticket and the routing
of the controlled documents through the designated "Locator Points".
Controlled documents moving between areas serviced by two different
"Locator Points" must also be receipted to reflect the current location.
3. Effective 1 August 1957 the DD/S offices at the control
points listed will acknowledge receipt of DD/P controlled documents by
the return of Locator Tickets as provided in the attached illustrated
flow chart.
1. The responsibility for attaching Locator Tickets to documents
to be controlled by this system rests with the DD/P originating office
at headquarters and with the RI Division for incoming station documents
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 Sanitized -Approved For ReIease_DP61-009A000100040001-6 M"T
The DD/P has agreed to the use of the system by DD/S offices where it
is desired to know the immediate location of DDS originated documents
routed to several addressees in succession in theD If a DD/S
office desires to take advantage of this control, a request should be
directed to RI/MB, room 1503 K, extension 3020, for establishment of
a numbering system and the necessary supplies.
5. The number and location of the "Locator Points" established
in the DD/S is tentative and cannot be accurately determined until
we have had more experience with controlled document traffic. Notifi-
cation of changes in the physical location of "Locator Points", and
requests for the establishment of additional "Locator Points", may be
directed to RI/MB, room 1503 K.
6. Responsible officials will take the necessary steps to assure
compliance with these instructions.
FOIAb3b
H. GATES LLOYD '
Acting Deputy Director
(Support)
Attachments:
-DD/S Locator Points
-Graphic Description of
Receipting Procedures
Distributions
Orig. - OGC 3 w/att.
- Compt 10 w/att.
- D/Commo 10 w/att.
- D/Log 10 w/att.
- D/Pers 10 w/att.
- D/Sec 10 w/att.
- D/Tr 5 w/att.
- C/Audit Staff 3 w/att.
- C/Comm. Staff 3 w/att.
- C/Mgmt Staff 3 w/att.
- C/Med. Staff 3 w/att.
- SS&-DD/S 3 w/att.
DD S 3 w/att.
- A DDP/EX0 5 w/att
- DDP-FI/RI 5 w/att
Sanitized - Approved For Relea