UTILIZATION OF FOREIGN INTELLIGENCE MATERIALS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP61S00750A000700070006-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: September 16, 1998
• Sequence Number: 6
• Publication Date: January 13, 1953
• Content Type: SUMMARY

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Security Information
UTILIZATION OF FOREIGN INTELLIGENCE MATERIALS
The development of improved abstracting and reference faci-
lities in the field of intelligence documents, and biblio-
graphic control of all publications, are problems that have
been discussed among the Federal agencies and within CIA in
connection with the proposed NSCID 16 and in connection with
the review of overt collection. It is recognized that the
development of these services for both English and foreign
language materials is a matter of great concern to the CIA
production offices and the IAC. The problem has two major
facets: procurement, and availability through appropriate
controls.
Summary Statement of OCD Central Reference Facilities.
1. To provide a central reference service to CIA and to the intel-
ligence community has been the overriding objective of OCD since its in-
ception in 1947.
2. Historically, OCD is the first unit in the U. S. intelligence
family to apply centralized methods to the organization, indexing and
distribution of intelligence information. In recognizing the importance
of its support to the research process, it has aimed at developing a
complete, well-organized collection of documentary materials in all major
languages, supplemented by records or knowledge of availability of perti-
nent materials elsewhere. Into this system it has endeavored to build
the same finding controls for classified documents and information that
a researcher is accustomed to using in unclassified research work.
. 3. In the academic and scientific world, documentation processes,
i.e. the control of all information on a given subject, are recognized as
being the very vitamins of research. This precept has equal validity when
applied to intelligence work, cf. Sherman Kent's Strategic Intelligence,
1949, pp. 133-136. OCD's mission is really twofold: first, to provide
central intelligence reference service in support of current operations,
and secondly, to build a storehouse of intelligence information to meet
the varied needs of the future. No such finding tool existed during
World War II and as a result, there was much scurrying around and time
wasted looking for scattered references to material.
4. OCD is geared to do its work as follows: Liaison Division ar-
ranges for the receipt and dissemination of the incoming documents; the
CIA Library files and catalogs documents providing access by subject,
area, source, date, or security classification, and is responsible further
for all CIA overt publications procurement; the Biographic, Graphics, In
dustrial, and S eecial Registers concentrate on specialized segments of the
total take, removing pertinent detail with a fine-tooth comb; and, Machine
Division provides the mechanization needed to tie this all together. Be-
cause researchers require references quickly, and because the quantity of
intelligence documentation is staggering, OCD has developed the intellofax
system, i.e. the facsimile reproduction of citations to and abstracts from
intelligence documents. To summarize, OCD has promoted a system for as-
sembling a "montage" of information on any intelligence subject which can
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data on personalities, organizations, industrial plants, and photo-
graphs connected with the problem. This capability is the essence of
OCDts central reference services, a facility unique in the U. S. in-
telligence orbit. Forging such a central intelligence reference faci-
lity is an evolutionary process.
Recent Developments.
5. Monthly List of Russian Accessions. A CIA sponsored project
at the Library of Congress for issuing an unclassified publication listing
all Russian books received by some 30 major U. S. libraries, including CIA
Library, and the articles from over 300 Russian serial publications. The
arrangement is by major subject and area, and includes English translations
of all titles.
6. Slavic Union Catalog. As a corollary to (5) above, CIA is also
sponsoring the development of a catalog of all Slavic publications received
by the same libraries of the U. S. since 1917. The catalog will be ar-
ranged by author, title and subject, and will include the English trans-
lation of all the titles. A duplicate set of the approximately 1,000,000
cards is being assembled in the CIA Library. Project is estimated for com-
pletion about June 1953-
7- Soviet Men of Science.. Index to Winners of Stalin Prizes in
Science and Invention for 1935-1951, Industrial Installations, etc. These
are Research Aids Produced by OCD.
8. Resources Section, CIA Library. This has been established to faci-
litate researchers' access to available materials.
9. Intelligence Periodicals Index. A monthly publication issued by
the CIA Library indexing by subject and area selected articles from 33 in-
telligence periodicals by the IAC community re-
ceived by the CIA Library.
10. IAC Library Facilities. A-2, G-2 and State intelligence libraries
are relying with increasing frequency on CIA Library facilities for subject
and area approach to documentary materials exclusive of those produced by
their own agencies.
11. CIA Library Reference Collections. The backbone of any library
is a sound collection of basic reference materials. The CIA Library is
assembling what it hopes will be the best of its kind.
12. Branch Libraries. To provide better service to the scattered
CIA components, the CIA Library has established Branch Library ONE in K
Building, Branch Library TWO in Alcott Hall, is assisting the Medical
Division in setting up a Medical Library, and is procuring the ,publica-
tions for the Office of the General Counsel.
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Projects to be Undertaken Within the Year.
13. The CIA Library is planning to place a requirement on the
Library of Congress for cost estimates involved in the preparation of a
Monthly List of Chinese Publications and a Union Catalog of Chinese
Publications held by major U. S. libraries.
14. Soviet Scientific and Technological Serial Publications. The
National Science Foundation recently placed a contract with the Library
of Congress to compile a list of Soviet Scientific and Technical Serial
Publications for the years 19.8-52. 25X1A5a1
15. Utilization of Soviet Biographic Data. The Biographic Register
is working closely with the Library of Congress to get all available bio-
graphic data on Soviet personalities in the scientific field primarily as
a by-product of the Monthly List of Russian Accessions.
Some Long-range Objectives.
16. Microfilm. Machine Division is working closely with the CIA
Library to find and put into effect the best system to achieve the following,,
(1) microfilm of all incoming documents to ensure an inviolate set available
at all times in the CIA Library, and (2) rapid reproduction from micro-
film of any document requested. This would also solve to a great extent
the perennial problem of single-copy enclosures.
17. Coordinated Publications Procurement. Definition in the IAC of
fields of publications collection, storage-and reference responsibility.
It is hoped that the proposed NSCID 16 will achieve this. This does not
represent the full attack on this problem (see paragraph 2 of OIC Survey
of Collection, Overt, 9 January).
18. IAC Union Catalog. Some of the IAC libraries are already ex-
changing catalog cards for items of mutual interest. This is being
developed continually. For example, G-2 is providing CIA the catalog
cards of Russian publications. ATIC has microfilmed its cards for Russian
books for CIA.
19. Coordinated Inter-Library Loan Procedures in the IAC. At the
present time, each IAC library facility has its own system, including
forms, for handling inter-library loan requests. It is believed much
could be done towards uniform procedures, together with the use of one
form only. The CIA Library, for example, cannot procure classified publi-
cations from the State Department except through the facilities of the
Liaison Division, OCD.
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of SE-27, CIA production offices, FDD and the CIA Library are making pro-
gress oxt the problem of access to Chinese publications. Plans currently
being put into effect:
a. FDD is providing the CIA Library for incorporation into
the intellofax system, translated titles from about 30 Chinese
serial publications. This will provide subject access to this
material.
b. FDD is preparing as soon as possible an extensive bib-
liography for ORR on the Chinese economy.
rmition
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