EVALUATION OF EMPLOYEE SUGGESTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP62S00231A000100020055-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: October 23, 1998
• Sequence Number: 55
• Content Type: FORM

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Approved For Release 2001/ : iP!-" bP62S00231A00010'6f00 - . IF THEY ARE
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EVALUATION OF EMPLOYEE SUGGESTION
SUGGESTION NUMBER
5$-615
TO: EXECUTIVE SECRETARY.
FROM:
INCENTIVE AWARDS COMMITTEE
ORR
ACTION RECOMMENDED
I. ADOPT FOR USE. (DATE ADOPTED )
INDICATE ACTION 2. ALREADY IN EFFECT BUT THIS SUGGESTION MAKES ADDED CONTRIBUTION. (SPECIFY BELOW)
RECOMMENDED BY 3. DISAPPROVED FOR ADOPTION.
PLACING ACTION 4. ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION MAKES ADDED CONTRIBUTION.
NUMBER IN BOX 5. REQUIRE FURTHER STUDY. (EXPECTED DATE OF COMPLETION
6. OTHER (SPECIFY BELOW)
7. REFER SUGGESTION TO
(OTHER COMPONENT)
REASONS FOR RECOMMENDATION
In order to guide the Incentive Awards Committee in making final determination, an analysis of the anticipated
first year, s savings and/or other benefits should be shown here. If applicable, indicate and explain below pro-
posed disposition of savings as (1) allotment savings, (2) increased output at same cost or (3) application of
resources saved to some other necessary activity. If suggestion contains intangible value, such as morale,
safety, etc., please indicate the extent of the area which you think the suggestion will affect, i.e.: the im-
mediate area, office-wide, Agency-wide. Attach additional sheet if more space is needed.
The proposed filing system is inapplicable toaast of the files of the Economic
Research Area (ERA) of ORR because it presupposes a research and reporting system
which does not exist in ORR. Rather than reducing the time spent on filing documents,
it would materially increase it. However, the principle underlying the proposal has
always been used for a specific purpose by some analysts, as is described below in
paragraph 3. The following description of general ERA procedures supports this
evaluation.
1. ERA files.
Most ERA analysts are responsible for intelligence on all aspects of a
particular branch of the economy; in many cases the responsibility embraces all areas
of the Sino-Soviet Bloc. These responsibilities include such diverse topics as
production, technology, industrial organization, distribution of plants and employment,
and foreign trade. Our files are mostly organized around the CIA Library Intelligence
Subject Code or modifications thereof which facilitate the rapid filing and retrieval
of large numbers of documents. A useful "holding file" for current material, of the
type envisioned by this proposal, world necessarily duplicate the general subject and
geographic area pattern of our basic files, since mere filing of current material at
the front of a complex file would quickly result in an unusable jtle of documents.
The employment of a comprehensive "holding file," of course, would increase the amount
of time spent in filing, since documents would first be placed in the microcosmic
"current holding" file, then later ref iled in the basic file.
2. The ERA reporting system.
The author of the proposed "holding file" describes the type of reporting
system to which he thinks his proposal would be applicable as follows; "In practice,
items collected in such files biographical and historical files on various subjects
of intelligence interest are, in one form or another, ultimately integrated into
regular reports (weekly, monthly, semi-monthly, etc)." Almost little or no ERA
reporting takes place in this manner. Most of our reporting takes the form of
contributions to NIE's and NIS's or of Intelligence Memoranda and other branch-
initiated projects. The "holding file" is not applicable to either of these. It
would slow down the process of preparing NIE or NIS contributions, since the analyst
would have to search both the basic file and the "holding fM on each topic which
he wished to discuss. It would be of even less value in th CONTINUED ON ATTACHED SHEET
DATE
SIGNATURE OF EVALUATING OFFICIAL (type name and title)
7A` pipored515dr Rele
QPf ?A9g231 A000100020055-2
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case of most branch initiated projects, since here the entire file is organised
around the topics to be treated.
3. Present use of ecialized "holding files" in PRA.
ERA analysts actively support RR/CSS and tCI With current economic
intelligence,, but reporting of this type does not take place on the regular
"weekly or monthly" basis hypothesised by the author of the proposal under
consideration. Our current intelligence reporting is of two types. "Spot
itemg of interest are written up and transmitted to CSS as soon as received.
Current Support Memoranda (CSM ), which reflect a developing situation against
the background of earlier events, are turned out on an d hoc basis. For this
latter type of report, many ate have sllvV* maints.inecespecializec "holdin?,
files" on topics which they think vill ei-entual.iy warrant a CSM. Material is
placed in them on a highly selective `Asia and incorporated in the analyst's
basic file on completion of the CSM.
Approved For Release L20,01103/02 ? CIA-RDP62SO0231A000100020055-2
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