STAFF STUDIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000200070005-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: July 30, 2002
• Sequence Number: 5
• Publication Date: October 29, 1953
• Content Type: REGULATION

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? Security Information
STAFF STUDIES
Rescissions: (1) CIA Regulation
(2) CIA Regulation
(3) CIA Notice No.
CORRZ5POND=NC3
t9 October 195!
page
GENaRAI. . . . . . . . . . . . I
POLICY .. 1
SUBMISSION OF STAFF STUDIES . . . . . 2
OONCURRENC= . . . .. . . . 2
STAFF STUDY FORMAT. , .. , . + . . . 2
1. GENERAL
This Regulation establishes the policy and procedure governing the preparation
and submission of staff papers for action, or policy determination by the Director
or Deputy Director of Central Intelligence. Insofar as practicable, the standards
prescribed herein shall also govern staff papers submitted to the Deputy Director
(Plans), Deputy Director (Intelligence), Deputy Director (Administration), Direc-
tor of Training, and Assistant Director for Communications.
s
2. POLICY , .
a. Questions on matters which are not clearly provided for in Agency Regulations
or in current policy and operational directives shall be referred to the Deputy
Director (Plans), the Deputy Director (Intelligence), the Deputy Director (Ad-
ministration), the Director of Training, or the Assistant Director tor- Com-
munications for determination or consideration prior to the initiation of con-
clusive action at lower levels. ?
b. Questions on matters of. unusual magnitude or sensitivity, laving significant
Agency-wide effect or requiring correspondence on policy matters with the
principal officials of other Government agencies or departments shall be re-
ferred to the Director or Deputy Director of Central Intelligence for final
action.
c. All actions recommended In writing to the Director and Deputy Director IhaU
be presented in conformity with the principle of completed staff worn. This
principle assumes that the problem and its proposed solution will be sutDetently
complete to permit approval or disapproval on the bads of the information
contained in the staff papers submitted.
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REGULATION
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SECRET
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OORRZSPONDl IC1
as Oatber 1183
3. SUBMISSION OF STAFF STUDIES
a. Staff papers submitted to the Dlredtor or Depah'Director for determination or
action shall be submitted In Staff Study form. All directives and/or corre-
spondence necessary to Implement the recommended action shall be submitted
with the completed Staff Study in order that approval and action can be ac-
complished simultaneously.
b. The Staff Study should be as brief as practicable and limited to one page when
possible. Tabbed and Indexed supporting papers shall be attached when ap-
plicable and these should be clear, concise, and devoid of matters having minor
bearing on the basic problem.
c. Copies to be prepared for submission to the Director of Central Intelligence or
the Deputy Director of Central Intelligence: original and 2 copies for addressee,
1 copy for each concurring office, plus number of dopies required by initiating
office.
d. Copies of all attachments and implementing papers shall accompany the orig-
inal and copies which are submitted to the Director of Central Intelligence or
the Deputy Director of Central Intelligence. When the size of the enclosure
is such as to make it impractical to enclose, reference as to its availability may
be made.
4. CONCURRENCES
a. Officials submitting staff studies are responsible for ensuring proper coordina-
tion and for securing' the concurrences or nonconcurrences of the principal
Agency staffs or offices having Interrelated responsibilities and functions.
b. Concurrences or statements of nonconcurrences shall be expedited by, each in-
dividual concerned. If undue delays occur, the originating office may submit
recommendations with a statement that an attempt to obtain concurrence or
other comment has been unsuccessful and indicating the period of delay prior
to submission. .
c. Concurrences, qualified concurrences; or nonconcurrences shall be evidenced In
Writing on the record copy to be retained In the Office of the Director or Deputy
Director. This coordination and concurrence record shall bear the signature
and title of the originator and of the official authorized to express the views of
each coordinating office. ?
d. Qualified concurrences and nonconcurrences shall be supported by a brief state-
ment Isolating the issues upon which they are based and shall contain alternate
recommendations or shall specify the reason for the qualified concurrence or
nonconeurrenee.
e. Nonsubstantive comments and suggestions may be submitted but should be
clearly separated from Issues resulting in qualified concurrences or noncon-
eurrenoea. .
5. STAFF STUDY FORMAT
Staff Studies will be submitted and signed by the official reporting directly to
the addressee and will follow the format indicated below: .
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3 October 193
TO:
SUBJECT: (Sufficient only for file identification)
(Note: Omit any paragraph which is not applicable and
renumber other paragraphs accordingly.)
1. PRCBLSM:
Concise statement of the problem.
2. ASSUMPTIONS:
Any assumptions necessary for a logical discussion of the problem
which cannot be accepted end considered as facts.
3. FACTS BEARING ON THE PRCBLEM:
a. List essential facts in logical sequence.
b. List only important facts bearing directly on problem.
c. List unfavorable as well as favorable facts.
4. DISCUSSION:
A careful analysis of the essential facts, presenting considerations
pro and con, to arrive logically at the conclusions and recommendations.
CONCLUSIONS:
a. Statement of the results derived from a reasoned Judgment of the
effects and implications of the essential facts.
b. Alternate lines of action are eliminated in this paragraph.
6. ACTION RECOMBEAD? :
a. Provide a direct solution.
b. Chart a complete, concise and clear-cut course of action permitting
simple approval or disapproval.
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!9 October 1963
c. If the.proposed solution will require implementation by memorandum,
formal issuance, or other communications mediums, proposed documents
for such implementation will be sgbmitted with the Staff Study.
(Title of the official submitting
the Staff St~the 9iddressee.)
F.'
(List annexes and/or supporting papers. Reference should be made to
these in body of study.) Annexes will be.appropriate],y tabbed and
in the case of the more complex Studies,- an Index of-tabbed; annexes
will precede this section of the study.
CONCURRENCffi :
(List hers other offices affected by the problem or those which are
concerned,14.its solution, providing space for. date and signature of
the concurring' officer. When there is a nonconcurrencs, the reasons
therefor will be stated in a separate memorandum., wbioh -vill be at-
tached as an annex, and keyed to the signature space on the concur-
rence sheet.)
1. 1. 4
$s$ritf Information
ACTION BY A' WING AUTHORITY:
APPROVED:
_(Signature)
tTitle a4dreuee )
FOR THE DIRECTOR OF CENTRAL INTELLIGENCE:
(Signature) -. -
Date
DIETAIEIJTION: AS
t., L l[. Wl:rrE
Acting Deputy Director
(Admlalstratbm)
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