LEAVE FOR CONSULTANTS & PART-TIME EMPLOYEES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03578A000400040011-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 12, 2016
• Document Release Date: March 11, 2002
• Sequence Number: 11
• Publication Date: April 10, 1952
• Content Type: REGULATION

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Approved For Relea 02/05/06: CIA-RDP78-03578A000401011-3
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Supersedes: ADMINISTRATIVE INSTRUCTIONS MANUAL Order Number:
AIM 424.2 (Rev) MUTUAL SECURITY AGENCY 424.2 Revised
Sept. 15, 1949 Applieable'toc. General
Date Issued:
Date Effective: Subject: Leave for Consultants & April 10, 1952
April 15, 1952 Part-time Employees
TRANSMITTAL SHEET
The attached temporary revision of AIM 424.2 is submitted for
comment and is operative until such time as a permanent order is
issued.
This instruction furnishes current information concerning leave
for consultants and part-time employees and supersedes AIM 424.2 (Rev)
September 15, 1949.
Comments should be submitted to the Washington Personnel
Division not later than May 30, 1952. In Washington, Administrative
Officers should submit comments for their divisions; MSA/E should
comment for European Missions; and Far East Missions should comment
direct.
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 Approved For Release 2002/05/06 : CIA-RDP78-03578A000400040011-3
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Supersedes: . ADMINISTRATIVE. IN$TRUQTIONS MANUAL Order Number:
AIM 424.2 (Rev) !LTTUAL SECU .ITY'AGENCY 424.2 Revised
Sept. 15, 1949
Applicable to: General' Date Issued:
April 10, 1952
Date Effective: Subject: Leave for Consultants
April 15, 1952 and Part-time employees Page 1 of 5
(This temporary instruction is submitted for comment and is operative
until such time as a permanent order is issued.)
I. Purpose
This order covers MSA policies and procedures, and regulatory
information concerning annual and sick leave for WAE consultants and
part-time employees.
A. A WAE employee ("When actually employed") is one who (a)
performs sf::rvice only when his services are required by the
agency and (b) is paid only for actual service rendered.
Be A "Regular Tour of Duty" consists of the officially pres-
cribed days and hours within an administrative work week dur-
ing which an employee is required regularly to be on duty.
III. Eligibility for Leave
Under the Annual and Sick Leave Act of 1951, WAE consultants and
part-time employees earn leave only when the agency establishes in ad-
vance a regular tour of duty on one or more days in each administrative
work week.
Note: The Comptroller General has ruled that unless a
regular tour of duty is so prescribed, WAE con-
sultants and part-time employees shall not earn
annual or sick leave, even though they may work
full-time for long periods.
IV. Policy
A. It is the policy of MSA to establish a regular tour of duty
for leave purposes for WAE consultants and part-time employ-
ees under the following circumstances:
1. Full-time consultants - When a consultant is scheduled
to work u -time, i.e., a minimum of five eight-hour
days in each administrative work week.
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ADMINISTRATIVE INSTRUCTIONS MANUAL Order Number:
Page 2 of 5. ' ' MUTUAL SECURITY AGENCY 424.2 Revised
Part-time consultants and employees - When a part-time
consultant oor_empTo`yee iT sc_ edul (in advance) to work
regularly on one or more specific days in each adminis-
trative work week, provided'this is required ty the
nature of the work.-, (In no case will a regular tour of
duty be established solely for the 'purpose of authoriz-
ing leave.to.an employee.)
Recommendations for regular tours of dut;r for part-
time consultants and employees are subject to approval
of the Director of Personnel and the Director of
Administration.
B.. Part-time consultants and employees who perform. services at
irregular intervals, are not entitled to leave:beaeiits.
VYAE consultants and part-time employees. for whom a regular
tour of duty has been established, and who are continuously
employed for 90 days or more under one or more appointments
without a break in service, earn annual leave as follows:
Service Requirement Annual Leave Earned
Employees with less than 3 years 1 hour for each 20 hrs. in a pay status
Employees with 3 but less than
15 years of service 1 hour for each 13 hrs. in a pay status
Employees with 15 years or more '1 hour'for'each 10 hrs. in a pay status
Note: AIM 424.1, Section XIII, provides method, of deter-
mining prior service. Procedures for ma`..ntaining a
record of employee leave categories are f;iven in
AIM 340.1 (Revised), Section VII.
No annual leave may be credited or granted ;a WAE or part-
time employee until he has completed the 90-day service re-
quirement. At that time leave is credited retrzactively.
Absence during the 90-day qualifying'peri,od should be
charged to LWOP un ess the absence is for illness and the em-
ployee has sufficient sick leave).
Employees who serve less than 90 days earn no annual
leave.
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ADI"JIVISTRATIVE INSTRUCTIONS MANUAL Order Number:
MUTUAL SECURITY AGENCY 424.2 Revised
'TAE and part-time employees in the United States may accumu-
late not more than 480 hours leave at the end of the last
complete bi-weekly pay period in the calendar year.
WAE and part-time American employees stationed abroad
(other than Foreign Service employees) may accumulate up to
720-hours leave provided t e were:
1. directly recruited or transferred from the United States.
2. employed locally, but (a) who were originally recruited
from the United States and have been in substantially
continuous employment by other Federal agencies, United
States firms, interests, or organizations, international
organizations in which the U.S. Government participates,
or foreign governments, and whose conditions of employ-
ment provide for their return transportation to the
United States; or (b) who were at the time of employment
temporarily absent from the United States for purposes of
travel or formal study and maintained residence in the
United States during such temporary absence.
Note: In MSA at present this provision would affect
only those consultants who transfer leave
from a position under the same leave system.
In such cases, it would, in effect, increase
their leave ceilings from 60 to 90 days when
the overseas appointment extends over to an-
other leave year.
VI. Sick Leave
WAE and part-time employees earn 1 hour of sick leave for each 20
hours in a pay status, which may accumulate without limit.
VII. Leave Without Pay
Extended LWOP will generally not be granted in the case of a WAE
consultant or part-time employee.
VIII. General
A. Advanced Leave
Advanced annual or sick. leave will not be granted to VVAE
consultants or part-time employees.
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ADMINISTRATIVE INSTRUCTIONS MANUAL' Order Number: ?
Page IG of' MUTUAL SECURITY AGENCY ' 424.2 Revised
B. Computing Leave Credits
In determining annual and sick leave credits, disregard any
hours in a pay status in excess of 80 in any pay period.
Inasmuch as WAE and part-time employees earn leave based
on "hours in.a pay status", holidays and non-workdays may
not be counted in computing leave earnings, unless the em-
ployee performs service and receives pay for these days.
Do not credit fractional hours of leave. Carry over odd
hours worked (up to 80) each pay period until they,total 10,
13, or. 20, as the case may be.
Example: A consultant (*ith 4 years prior service) earning
1 hour annual leave for each 1.3'hours in a pay sta-
tus, who works 32 hours each pay perioc., will be
credited at the end of the pay period with 2 hours
annual leave (based on 26 hours in a p,:.y status).
The .6 odd hours will be carried over to the follow-
ing pay period. '
Inasmuch as the minimum, credit of leave is :L hour, any
hours to an employee's credit (after dividing t',ie total by
10, 13, or 20, as the ease :may b,~) at the time of separation
will be. dropped
IX. Procedures for Establishing a Regular Tour of Duty
A. Division Responsibility
1. Full-time VWAE Consultants - Requests for appointment
SF-,'2T Li-l ii_tteci ,o . e-r--icnnel will includE the follow-
ing'sc,atement under "Remarks": "Regular.Tcur of Duty.
Employee scheduled to work a minimum of 5 c:ays, 40 hours,
Each administrative work week.".
2. Part-time Consultants and Employees - Requests for ap-
pointment submitted to Personnel will include under
"Remarks" a statement indicating the speci:'ic tour,of
duty similar to the following and should b43 accompanied
by a justification for the action:
la, of Duty,.. Employee scheduled to
w~ 'nininft~ of days on (insert specific
ays) //each week or hours an (insert
d each wor week). This emp70yee's
sere re re Wired in connection with a special
radio pr ~n each week on the days specified."
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Page 5 of 5
ADMINISTRATIVE INSTRUCTIONS MANUAL Order Number:
MUTUAL SECURITY AGENCY 424.2 Revised
B. Personnel Division Responsibility
1. Full-time WAE Consultants - Personnel journals will state
under "Remarks": "Reg= ar Tour of Duty. Employee sche-
duled to work a minimum of 5 days, 40 hours, each adminis-
trative work week."
2. Part-time Consultants and Employees
(a) Requests for appointment recommending a regular tour
of duty will be submitted to the Director of Personnel
and the Director of Administration for approval.
(b) Upon approval, the tour of duty approved on the
Request for Appointment will be placed on the person-
nel journal.
X. See Annual and Sick Leave Regulations for MSA Employees, AIM 424.1
(Revised) for information regarding Charging Leave, Approval of
Leave, Excused Absences, Policy for Granting Accumulated and
Accrued Leave, Application for Leave, Recording Leave, Disposition
of Annual and Sick Leave upon Separation, and Transfer of Leave.
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