(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00357R000200010012-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 58
• Document Creation Date: December 12, 2016
• Document Release Date: May 15, 2002
• Sequence Number: 12
• Content Type: REGULATION

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II
25X1A
dated 24 August 1976.
This handbook incorporates recent amendments in
procedures, changes in titles, and minor editorial changes
concerning the Central Emergency and Locator System. The
handbook has been revised and revalidated with a current
date.
' 1's` s;& uT,u4) AS
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0
FOREWORD
FOREWORD
Rescission: HHB
dated 24 August 1976
This handbook sets forth the procedures and
responsibilities for maintainl the Central Emergency and
Locator System. /ing/
-0 13TRI QU1io): AQ
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CONTENTS
CONTENTS
Paragraph Page
1. PURPOSE
2. GENERAL
a. FUNCTION AND APPLICATION
b. APPLICABLE FORMS
c. LIMITATION CATEGORIES
.3. RESPONSIBILITIES
a. OPERATING OFFICIALS
b. ADMINISTRATIVE AND PERSONNEL OFFICERS
c. OFFICE OF DATA PROCESSING
d. OFFICE OF PERSONNEL
e. CENTRAL COVER STAFF'
f. EMPLOYEES
4. PROCEDURES
a. GENERAL
b.. SPECIFIC APPLICATIONS
5. DEFINITION OF RECORD ITEMS AND REQUIREMENTS
a. SOCIAL SECURITY NUMBER
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b. NAME (last-First-Middle)
/L/
c. AFFILIATION CODE
d. HEADQUARTERS CODE
e. SPECIAL REFERENCE ITEMS 1, 2, and 3
f. CONTROL POINT
g. INFORMATION DATE
h. TITLE (Used with Name)
i. OFFICE 6-P DIVISION
/OR/
j. OFFICE ROOM NUMBER
k. BUILDING
1 NOT USED
M. OFFICE LOCATION QUALIFIER
n. LIMITATION CATEGORIES
o. REGISTRY OR OFFICE MAILING ADDRESS
p. OFFICE TELEPHONE EXTENSIONS
q. HOME TELEPHONE NUMBER$
r. HOME ADDRESS (Home Leave Address if Assigned
PCS Abroad),
s. APARTMENT NUMBER
t. ZIP CODE
U. EXTERNAL OR NON-AGENCY OFFICE ADDRESS
v. EXTERNAL OR NON-AGENCY OFFICE TELEPHONE NUMBERS
SECRET
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w. OVERSEAS MAILING ADDRESS (U.S. Mailing Address
If Different From Home Address)
/i/
Z. DESIGNEE'S YEAR+OF-jBIRTH (Optional)
/ / / /
aa. DESIGNEE WITTING OF AGENCY EMPLOY (Individual's)
bb. NOTIFICATION RESTRICTION ON RECORD
cc. DESIGNEE HOME TELEPHONE NUMBER
dd. DESIGNEE BUSINESS TELEPHONE NUMBER
ee. DESIGNEE'S HOME ADDRESS
ff. DESIGNEE'S BUSINESS ADDRESS
Figure No.-
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1. HEADQUARTERS AREA ASSIGNEE
2.
3. FOREIGN FIELD ASSIGNEE
4. DETAIL TO ANOTHER GOVERNMENT AGENCY
5. PSMDONYM NAME-OF-RECORD
/EU/
6. ALIAS RECORD(S)
7. EXTENDED EXTERNAL TRAINING
8. LWOP OVERSEAS TO ACCOMPANY SPOUSE
1 9. AFFILIATES, ASSOCIATES & U.S. GOVERNMENT ASSIGNEES
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1. PURPOSE
This handbook prescribes procedures and requirements
for maintainingIcentralized emergency and locator record system
/ a'/
for Agency personnel in accordance with policies set forth
a. FUNCTION AND APPLICATION
(1) The function of the Central Emergency I Locator
System (CEMLOC) is to:
(AIUO)
GENERAL
/and/
(a) Provide accurate and current information needed
to locate, contact, or address personnel at work or at home.
(b) Ensure rapid communication of pertinent central
locator information changes to the Telephone Facilities. Branch,
the Mail and Courier Branch, &nel the Agency's Security Duty
Office, the Office of Current Operations, the Central Cover
Staff, and the Office of Personnel.
(c) Identify and locate the person to be contacted
in the event of an employee's illness, injury, or other
emergency.
(d) Furnish controlled information for the preparation
of key listings.
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(e) Provide the Office of Finance with address
information required for completion of Form W-2, Wage and Tax
Statement, and other related payroll and tax forms.
(2) A record will be maintained in CEMLOC for
all staff employees; staff agents; contract employees (Types
C, I, and E); civilian and military detailees; summer-only
employees, associates and affiliates;
/,/
appointed consultants; selected overt independent contractors;
CIARDS annuitants; and separated personnel. Other categories
of personnel may be included under procedures approved by
the Director of Personnel.
b. APPLICABLE FORMS
(1) Form 642, Central Emergency and Locator Record,
will be maintained as the component reference record for the
types of personnel noted above. It also will be used to report
to the Office of Personnel information changes needed to. update
the computer based CEMLOC master record.
(2) Form 6nW, Personal Verification Report - Central
/642V/
Emergency I Locator System, will be issued periodically to
/and/
enable employees to verify the accuracy of information recorded
for them in CEMLOC with instructions for reporting changes
through their component locator desk.
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c. LIMITATION CATEGORIES
(1) Each individual recorded in CEMLOC will be
placed in one of the limitation categories described below,
depending on assignment or cover status. Limitation categories
determine the security controls to be exercised over release
of information pertaining to an individual in response to
internal or external inquiries (e.g., credit inqa&"we,
/inquiries/
employment verification, and other information requests).
Category
Locator information for personnel in the headquarters
area is recorded in the Agency's central telephone and mail
facilities for all inquiries (see paragraph c(2)(a) below).
Category 2,
Not used.
Category 3.
Locator information for personnel in the headquarters
area is recorded in the Agency's central telephone and mail
facilities for INTERNAL AGENCY RELEASE ONLY (see paragraph
c(2) (b) below) .
Category 4
Locator information is not available to Agency
telephone operators or mail facilities (see paragraph c(2)(c)
below).
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Category 5
Locator information is listed in the Agency's
central telephone and mail facilities for INTERNAL AGENCY
RELEASE ONLY or REFERRAL OF CALLS TO A SPECIFIC CONTROL
POINT (see paragraph c(2)(d) below).
Category 6
(Summer-only employees.) Controls are identical
to category 1.
,Category 7
(CIARDS Annuitants.) Locator information consists
of the correspondence address only and is restricted to
Retirement Affairs Division, Office of Personnel; the Director
of Personnel; and the Compensation and Tax Division, Office
of Finance.
Category 0
(Personnel assigned PCS overseas.) Locator information
is not available to Agency telephone operators or mail
facilities (see paragraph c(2)(g) below).
Category X .
(Individuals whose Agency records are in -pseudonym.) =T'*L1
Locator information i.k restricted to the Ieadquarters administrative
/is/
control point responsible for the individual (see paragraph
c (2) (h) below) .
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1
Locator information for personnel in all categories
is recorded in master locator files in the Office of Personnel,,
the Office of Security, and the Office of Current Operations
for AUTHORIZED EMERGENCY USE
(2) The placement of personnel in the limitation
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categories cited above will be governed as follows:
(a) Overt personnel in the headquarters area and
normally are placed in category 1.
(d) Overt employees carried in category 1 will be
placed in category 5 when special circumstances, usually of a
temporary nature, warrant restrictions on the release of
information or the referral of requests to a specific control
point within .the Agency. Such circumstances may, for example,
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include publicity involvement, litigation, crank calls, and
special assignments. The placement of personnel in category 5
will be made only by the Office of Security or the Central
Cover Staff which in turn will transmit details of releasable
information and restrictions to all Agency elements
Concerned.
/applicable/
e) Summer-only employees will be placed in category
(f) CIARDS annuitants will be placed in category 7.
(g) Personnel assigned PCS overseas (except those
under non4official cover) will be placed in category O.
(h) Individuals whose Agency records are in pseudonym
will be placed in category X (see paragraph 4b(8) and figure
5). (C)
3. RESPONSIBILITIES
a. OPERATING OFFICIALS
Each Operating Official will ensure that Form 642 is
maintained for personnel under hisljurisdiction.
/ or her /
b. ADMINISTRATIVE AND PERSONNEL OFFICERS
Administrative and personnel officers responsible
for maintaining a component's CEMLOC record will:
(1) Prepare Form 642 for each individual entering
on duty and forward the form promptly to the Locator Control
Officer, Transactions and Records Branch, Office of Personnel.
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(2) Maintain a file of computer produced form
sets received from the office of Personnel.
(3) Promptly enter changes in recorded information
on Form 642 and forward to the Locator Control Officer.
(4) Ensure that ?1 - ni ivia assigned
/all individuals know their/
limitation category and the controls involved.
c. OFFICE OF DATA PROCESSING
The Office of Data Processing will:
(1) Maintain the CEMLOC master computer record for
the Office of Personnel.
(2) Process information changes received from the
Office of Personnel.
(3) Provide computer produced material to the Office
of Personnel.
d. OFFICE OF PERSONNEL
The Office of Personnel will:
(1) Process all CEMLOC information changes received
on Form 642.
(2) Ensure controlled distribution of information
produced from the central computer system.
(3) Monitor the accuracy of the CEMLOC master
record, informing Operating officials of problems concerning
their personnel that need correcting.
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e. CENTRAL COVER STAFF
The Central Cover Staff will instruct components,
through cover action forms, to change an employee's limitation
category number when cover is established or cancelled and
will help the Office of Personnel to monitor the accuracy of
the CEMLOC master record on cover matters.
f. EMPLOYEES
Employees will report all required locator information
changes to their administrative or personnel officer immediately
and will verify information submitted to them periodically for
review on Form 642V. (C)
4. PROCEDURES
a. GENERAL
(1) Form 642 has an upper and lower portion; the upper
portion contains items filled in by the computer and is marked
1FOR MACHINE USE ONLY,$ and the lower portion contains matching
/"/ Pt/
items for reporting changes. Information should never be written
into or erased from the upper portion of the form. In addition,
only those items involving a change or addition to the master
record should be completed in the lower portion of the form;
the unaffected items are to be left blank. If an item is to
be deleted, cross out (X) that item in the lower portion of the
form.
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(2) Form .642 is processed through the computer as a
two-part set. Part two provides
with a temporary
suspense record when the original orpfirst /components/
part is sent to the
Locator Control Officer to adjust the CEMLOC master record.
The suspense copy should be destroyed upon receipt of a new
computer updated two-part set.
(3) To assist the Locator Control Officer in
processing changes, explanatory notations should be made in
the ''Remarks'' section at the bottom of the form; e.g., New
Employee, Reemployment EOD, Separated) CSC Retiree, CIARDS
Retiree, PCS Overseas Assignment, LWOP for 60 days.
(4) If a component's set of Form 642 is lost or
destroyed, the Locator Control Officer should be notified
immediately by speed letter noting the employee's name and
social security number. A computer produced duplicate set
will be furnished to the requesting component as quickly as
possible.
b. SPECIFIC APPLICATIONS
(1) Entrance-On-Dut or Addition of Record
(a) All A"114"0446 items must be completed on the
/applicable/ half of Form 642foreach individual entering on duty
and the original part sent to the Locator Control Officer for
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processing as a new record with the notation ''New Employee''
printed in the ''Remarks'' section of the form. The initial
computer produced two-part set will be returned to the submitting
office. An initial Form 642 must contain the following items
(see paragraph 5) to be accepted by the CEMLOC system:
Social Security Number Building
Name Office Location ~w___1'__
/Qualifier/
Affiliation Code Limitation Category Number
Headquarters Code Registry or Office Mailing Address
Control Point Blackline #1
Office or Division
The remaining items must be completed as required
(see figures 1 thru 9)1 For personnel entering on duty in
/) ./
the Temporary Assignment Section (TAS) of the Office of Personnel
who will remain in TAS for seven days or more, pending
reassignment to a regular position, TAS will submit the initial
Form 642 and later transfer'the computer produced form to the
employee's regular office of assignment1will be responsible
/. An employee's regular office assignment /
for initiating a Form 642 if the employee has remained in
TAS for six days or less.
(b) For personnel entering on duty who were
previously employed by the Agency within the past three years,
the notation ''REEMPLOYMENT EOD '' should be printed in the
''Remarks'' section of Form 642.
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(2) Reassignment
(a) Form 642 must be transferred from the losing
component to the gaining component as soon as possible after
an employee is reassigned. Gaining components are responsible
for reporting changes to the CEMLOC master record that result
from the reassignment and should be alert to receiving the
two-part set from the losing component.
(b) Reassignment can subject every item in the CEMLOC
master record to change. Reassignment within the headquarters
area alone will affect key items on lines A, B, and C of
Form 642. Reassignment to the field will create more extensive
(a) Change office locator information on lines
A, B, and C to reflect.the headquarters area administrative
control point responsible for the individual.
(b) Adjust the home address and telephone number
record changes:
(1) For assignment
if needed.
(c) Fill in the ''External or Non-Agency Office
Address'' item and telephone information on lines E and F,
subject to the provisions of paragraph 5u, to reflect the
(2) For assignment
D
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(a) Change office locator information on lines
A, B, and C to show the headquarters area administrative
control point responsible for the individual.
(b) Revisel line D to show the HOME LEAVE point,
as applicable.
(c) Complete line F to show the OVERSEAS MAILING
ADDRESS.
(~) Ensure that the individual considers emergency
designee information in terms of the overseas assignment (the
Agency prefers that designees reside in the continental U.S.).
(3) Change in Affiliation
Affiliation, the nature of an individuals relationship
to the Agency, is one of the factors that determine the
content of the CEMLOC master record (see paragraph 5c). For
example, when a staff employee converts to staff agent status,
the CEMLOC master record must be changed to show that the
employee has separated from the Agency (affiliation code
D21), and a new master record established in pseudonym in
/1/
accordance. with the procedures prescribed in paragraph 4b(8)
,below (affiliation code A20). Only the pseudonym record will
be shown in the CEMLOC listings of active personnel. In
another instance, the record of a staff employee converting
to contract status may require only that the affiliation code
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be changed from Al0 to B12. For Associates, Affiliates,
/1/
and U.S. Government Assignees to Agency Installations,
(affiliation codes A60 and G13 through G22), lines .E through
I of Form 642 are completed to reflect parent agency
referral information rather than the type of information
normally recorded for an Agency employee (see figure 9).
(4) Separation
(a) A CEMLOC master record is maintained for each
separated employee under affiliation code D11 or D21. For
individuals under affiliation code D11, the master record
will be maintained until there is no further obligation
or interest. For individuals under affiliation code D21,
the master record will be removed from the active computer
based CEMLOC file after three years. Most separated employees
fall under the affiliation code D21.
(b) When an employee separates from the Agency,
the responsible component will change the information on
lines B and C of Form 642 to reflect the office location and
extension of the headquarters area administrative control
point responsible for the individual at the time of
separation and furnish the employee L$$ Form 642 to hand-
carry to the Personal Affairs Branch, Office of Personnel
(OP/PAB), for exit processing on his or her last working day.
If this is impractical for valid reason (for example,
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separation in the field), the office of assignment will
forward the employee's Form 642 to OP/PAB prior to the
employee's last working day with lines B and C completed
as noted above and with an explanatory notation. OP/PAB
will work with the responsible component to record in the
appropriate sections of the form the most effective long
range address available for the separated. employee, note
SEPARATED in the ''Remarks'' section, and forward the
original (the reporting copy) to the Locator Control officer.
(c) The CEMLOC master record for CIARDS annuitants
will be maintained by the Retirement Affairs Division of
the Office of Personnel (OP/RAD) through continuing correspondence
with annuitants. Control of CIARDS annuitant locator
information is the responsibility of OP/RAD.
(d) When CIARDS annuitants are rehired, or their
survivors hired, by the Agency as staff or contract employees,
the office of assignment will be responsible for submitting
and/or maintaining the individual's Form 642. OP/RAD,
however, will provide for the inclusion of a correspondence
code (G, D, or S) in special reference field #1 and the.
hospitalization code (422, 511, etc.y~in special reference
field #2, through the Locator Control Officer. Tagging of
CIARDS annuitant and survivor in this manner is
/records/
to keeping such records/
personnel advised of changes in
their entitlements, etc.
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(5) Extended External Training Status
When an individual is enrolled in an external
training course for 60 days or more, Form 642 should be
adjusted to reflect the training status as shown in figure
7. Locator records amended in this manner provide essential
information needed by the Agency's key information control
points during emergencies.
(6) Leave Without Pay (LWOP)
(a) When an employee is placed in - LWOP status,
/an/
the office of assignment should continue to maintain Form
642 and'the central locator record as it would for an active
employee. If the LWOP period is to exceed 90 days, however,
consideration should be given to changing the items on lines
B and C of Form 642 to reflect office locator information
for the administrative control point if different from
employee's normal work location. For extended LWOP periods,
the term ''LWOP'' should be :.tea in the ''SPCL REF lit
/recorded/
(Special Reference) item on line A along with the changes on
lines B and C to help qualify records used by the office of
Current Operations oriSecurity Duty Office in contacting or
/ the /
locating Agency personnel.
(b) When staff personnel are placed in LWOP
status to accompany their (employee) spouse on a PCS
overseas assignment, Form 642 must be completed as shown
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in the example in figure 8 to ensure protection of the
spouse's cover status. In addition to special requirements
for recording office locator information and the recording
of special reference codes in the Special Reference items,
the procedure requires retention and printing of the last
U.S. mailing address on the individual's Form W-2, Wage
and Tax Statement, at the end of the calendar year and special
handling of the forms by the Office of Finance and the Agency
component concerned.
(7) Detail to Another Government Agency
When an employee is detailed to another Government
agency, the CEMLOC master record must be adjusted by making
the following entries on Form 642 as shown in figure 4:
(a) Complete the '' SPCL REF 111 item on line A
by entering the acronym ''DAGA,'' which is the code
abbreviation for ''detailed to another Government agency.''
(b) Complete the office locator and telephone
information on lines B and C to show the headquarters area
administrative control point responsible for the individual.
(c) Complete lines E and F to show the name of
the agency to which the employee was detailed, the room
number, building,--Tn1,,,do telephone extension, and public
telephone number., as applicable.
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a. SOCIAL SECURITY NUMBER
The ''Social security Number'' recorded on line A
of Form 642 is the unique number used to identify a person in
the CEMLOC master record. It will be used for each record to
provide a matching number for interaction with other records
maintained by the office of Personnel and with wage and tax
records maintained by the Office of Finance.
r' r -
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A true name recorded in the ''Name'' item on line.
A of Form 642 must be the same name that appears on the
individual's paycheck or personnel action. Names may not
exceed 24 characters in length.
c. AFFILIATION CODE
The ''Affiliation '' item on line A of Form 642
is used to record the affiliation code, which defines the
nature of an individual's relationship to the Agency.
Affiliation codes currently used in CEMLOC are as follows:
A10 Staff Employees
Agency employees appointed in true name to serve
in an employment relationship that entitles them to the normal
benefits provided by law or regulations.
A20 Staff Agents
Agency employees appointed in pseudonym because of
security reasons to serve under cover in an employment relationship
that entitles them to the normal benefits provided by law
or regulations.
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A30 Civilian Detailees
Civilian employees of other U.S. Government agencies
whose services are acquired on detail to perform particular
duties in the Agency but who continue to receive the benefits
for which they are entitled as members of their parent
organizations.
A40 Milit.ary Detailees
Personnel on active duty with the Armed Forces of
the United States whose services are acquired on detail to
perform particular duties in the Agency or to serve in a
capacity requiring military status. They retain all
entitlements for their military grade with their parent
services.
A51 Summer-Only Employees
Sons, daughters, and wards of appointed Agency employees
not under cover who are appointed for temporary summer employment.
A60 Associates and Affiliates
Employees of other U.S. Government agencies performing
tasks for their parent organizations but assigned to the Agency
for certain administrative purposes.
B11 Type C (Career Associates) Contract Employees
Contract employees who perform duties, on a career
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basis, usually of a clandestine and operational nature. To
qualify for career associate status, United States citizens
are required to demonstrate their operational value to the
Agency for not less than three years; foreign nationals for
not less than five years. When it is necessary for a career
associate to have staff-type access to an Agency installation
or classified information, he or -she must meet the same
security approval criteria as a staff employee.
B12 Type I (Internal) Contract Employees
Contract employees, engaged for a specific period of
time, who usually work inside Agency installations. They are
required to meet the same security approval criteria as staff
employees, but are permitted only such access to classified
information as authorized in their security approval and as
required in the performance of their duties.
B13 Type E (External) Contract Employees
Contract employees, engaged for a specific period
of time, who usually work outside Agency installations. They
are not required to meet the same security approval criteria
as staff employees and are not permitted the same access to
Agency installations as staff employees or Type I contract
employees. They are permitted only such access to classified
information as authorized in their security approval and as
required in the performance of their duties.
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B22 Consultants Appointed
Individuals with special skills, experience, or
knowledge appointed to serve in an advisory capacity for a
period not to exceed one year.
D11 Separated Personnel Affiliated With the Agency
Separated personnel who are no longer employed or
associated in a work, status with the Agency but to whom the
Agency has outstanding or continuing obligations or interest
(for example, CIARDS annuitants) or who still have outstanding
obligations to the Agency.
D21 Separated Personnel No Longer Affiliated
With the A ency
Separated personnel for whom the Agency no longer
has an obligation or reason to remain in contact beyond the
provision of a Form W-2, Wage and Tax Statement, at the end
of the tax year.
Ell Overt Independent Contractors
Persons engaged by contract to perform tasks for
components outside the DDO, such as economic, political,
scientific, historical, research and analysis, or linguistic
services, or services in support of medical, training,
security, or-personnel activities.
Approved For Release X11 .CIA-RDP82-003578000200010012-0
as
 SCCRET
Approved For Release 2002/06/14: CIA-RDP82-00357R000200010012-0
G13 Maintenance and Buildincr MapsIg-g aXL_
Civilians (usually GSA personnel) who are assigned
to Agency installations to perform construction, alterations,
renovations, repair and maintenance work; or to supervise
and manage such services.
G15 U.S. Government Civilian Assignees on Inters enc
Committees Boards, or Projects
Civilian employees of other U.S. Government
agencies, assigned by their parent organizations to interagency
intelligence boards, committees, or projects, who are furnished
office space or who are badged because of continuing contact
with Agency personnel. Communications specialists and couriers
who are furnished office space or who are badged because of
continuing contact with Agency personnel.
G22 Military Representatives on Interagency
Committees, Boards, or Projects
Military personnel on active duty assigned by their
parent organizations to interagency intelligence committees,
boards, or projects, who are furnished office space and
certain logistical support because of the necessity for
continuing liaison with Agency personnel.
d. HEADQUARTERS CODE
The '' Hqs Code'' on line A of Form 642 is used to
record an indicator used in CEMLOC and other central personnel
record systems to differentiate an individual's place of
assignment as follows:
Approved For Release 21~ bn./M 1 IA-RDP82-00357R000200010012-0
 Approved For Release 2002 6/1\ to RDP82-00357R000200010012-0
In CEMLOC, the headquarters code is one of the
factors that determines the make up of a person's master
e. SPECIAL REFERENCE ITEMS 1, 2, and 3
The ''SPCL REF'' (Special Reference) items on line
A on Form 642 are used to record approved four-character
(usually self-interpretive) codes that qualify or flag the
CEMLOC record in some useful way.
Use of these items is
selec 've and not all CEMLOC records require such an entry.
External training in
EXTG
A SPCL REF 1 SPCL REF 2 SPCL REF 3 Interpretation
Examples are:
CO
Detailed to another
overnment agency.
>1
C + 3-digit numbers
denotes individual is a CEMLOC control point.'
LWOP LWOP
of 90 day
Computer printed
Form 642 which represents a centrally corrected record (no
action by component).
Alias record.
Approved For Release 20 2(Q (14 CIA-RDP82-00357R000200010012-0
 Approved For Release 2002/06/14: Cl -RDP82-00357R000200010012-0
New special reference codes must be approved by
the Office of Personnel. Care should be taken not only in
their use but in deleting a code when it is no longer applicable.
Special reference codes can be used for the selection of
records through terminal query or report listings.
f. CONTROL POINT
The ''Control Point'' on line A of Form 642 is. used
to record a unique three-character numeric code designed to
assign an individual's CEMLOC master record (and Form 642)
to a specific control point or person responsible for
maintaining locator records for a component or selected
group of personnel. It is a mandatory item. Each code will
represent one control point only and can be associated with
a component organization through the ''Control Point
Dictionary'' maintained in the computer. The code will
be used in the distribution of updated Forms 642 and report
listings. Control point code numbers will be issued by the
Locator Control Officer.
The ''Information Date'' on line A of Form 642 is
used to record the date of the latest change made in the
CEMLOC master record for the individual. The date will be
centrally and automatically recorded as part of the update
procedure and will be input as a numeric year, month, and
day; for example, 771218.
Approved For Release 200,{ 4?k~i-RDP82-00357R000200010012-0
 V"
T
Approved For Release 4u 4 14T: CIA-RDP82-00357R000200010012-0
h. TITLE (Used with Name)
The ''Title Used W/Name " on line A of Form 642
is used to record the title used to address the individual
in normal activities such as business letters or in an
introduction. The "Title "section should be completed
for all individuals listed in the CEMLOC master except
individuals recorded in pseudonym. Title entries will be
abbreviated according to standard practice such as Mr., Mrs.,
Miss, Dr., Prof., Gen., Capt.
Standard titles and abbreviations are listed
below. Abbreviations for unusual titles are available from
the Locator Control Officer.
-C-i_vi ian Titles
AMB Ambassador MISS Miss
DEAN Dean MRS " Missus "
DR Doctor MR Mister
INSP Inspector MS " Miz "
JUDGE Judge N/T No Title Available
JUSTICE Justice PROF Professor
Approved For Releas 4j ji : CIA-RDP82-003578000200010012-0
 Approved For Release '2?e/ CIA-RDP82-00357R000200010012-0
Military Titles
ADM Admiral
AB Airman Basic
AG Adjutant General
A1C Airman First Class
AMN Airman
BRIG GEN ----1 General
/Brigadier/
CAPT Captain
CDR Commander
CHIEF Chief
COL Colonel
COMDT Commandant
CPL Corporal
CPO Chief Petty Officer
CWO
CWO 3 )'Chief Warrant Officer
CWO
CWO 1 Warrant Officer
ENS Ensign
FADM Fleet Admiral
1ST LT First Lieutenant
GEN General
LCPL, Lance Corporal
LT Lieutenant
LT COL Lieutenant Colonel
LCDR Lieutenant Commander
Approved For Release 2002/06/14: CIA-RDP82-00357R000200010012-0
L11~UiR L
7
0
 Approved For Release 2' / 61K'TIA-RDP82-00357R000200010012-0
LT GEN Lieutenant General
LT (jg) Lieutenant (Junior Grade)
MAJ Major
MAJ GEN Major General
MSGT Master Sergeant
PFC Private First Class
PO Petty Officer
PVT
Private
PV2,
Private
E2
Private
PV1,
Private
El
RADM Rear Admiral
SEAMAN Seaman
Sic Seaman First Class
SFC Sergeant First Class
SGT
2$D LT
SGT MAJ
SP
Sergeant
Second Lieutenant
Sergeant Major
SP 5 TSpecialist Four, etc.
SP 6
SSGT
T2G
TSGT
VADM
Staff Sergeant
Technician Second Grade.
Technical Sergeant
Vice Admiral
Approved For Release 26E TIA-RDP82-00357R000200010012-0
 Approved For Release~OG14 : CIA-RDP82-00357R000200010012-0
i. OFFICE OR DIVISION
The ''Office/Division '' on line B of Form 642 is
used to record the organizational abbreviation of the office
or division responsible for maintaining the CEMLOC master
record for the individual. Abbreviations will conform with
the Agency standard abbreviations used with the Official
Staffing System.
j. OFFICE ROOM NUMBER
The ''Office Room Number''?on line B of Form 642
is used to record the number of the room in which the individual
has. his or her desk or regular work space. It should not be
confused with an individual's ''Registry or office Mailing
#ddress, '' a separate section on line B. (Occasionally, the
/A/
office room number and registry address are the same.)
For personnel who do not occupy a regular work
space in a headquarters area building, the room number recorded
must be the work location of the headquarters administrative
or personnel officer responsible for the individual (the
administrative control point to which matters concerning
the individual should be directed).
When a room number
represents an administrative control point, the code
must be recorded in the ''Office Location Qualifier'' section
on line B (see paragraph 5m below).
Approved For Relea0 - PTI 4: CIA-RDP82-00357R000200010012-0
 Approved For Release 2002/06/14: CIA-RDP82-00357R000200010012-0
25X1
Approved For Release 2002/06/14: CIA-RDP82-00357R000200010012-0
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REMARKS
CENTRAL EMERGENCY
m g
mo & LOCATOR RECORD
Approved For Release 2002/06/14: CIA-RDP82-00357R000200010012-0
 25X1
Approved For Release 2002/06/14: CIA-RDP82-00357R000200010012-0
I A3. 5.
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NEW JERSEY TELEPHONE COMPANY 44 BROAD STREET SEABOARD
REMARKS NJ
SECRET Form 642 uSE
E S IMPDET PREYIOOS
CL BY 007622 I'76
EDITIONS
Approved For Release 2002/06/1 CIA-RDP82-003500020001(
aogrefe
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GUIDE FORMAT
~NEe LWOP Overseas to
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 Ap ved For Fuse 2002/06/14 ANKA-RDP82-00357
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RURal SecR RY NumO., ES,,. - - - - _ - _- N.I~an0n--- Nqe_ Cad. SPCL REF I SPCL REF 2 SPCL REFS Cannel ".1 In,Orma,ron 0*e Title Used W/Nam.
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