OFFICE OF INFORMATION SERVICES FY 1985 FIRST QUARTER REVIEW

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R001101410011-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 22, 2016
• Document Release Date: June 9, 2010
• Sequence Number: 11
• Content Type: MISC

Sanitized Copy Approved for Release 2010/06/09: CIA-RDP88GOO186ROO1101410011-6
V W
OFFICE OF INFORMATION SERVICES
FY 1985 FIRST QUARTER REVIEW
0930 Hours, 4 March 1985
Room 1207, Ames Building
AGENDA
TOPICS AND SPEAKERS
Office Overview and MI Career Development
Director of Information Services
Automating the Regulatory Process
Chief, Regulatory Policy Division
Historical Review Feasibility Study and Program
Chief, Classification Review Division
Progress on the FOIA Backlog/Trends/Report
to Congress
Chief, Information and Privacy Division
TRIS Update and Demonstration
Chief, Information Technology Branch, IRMD
STAT
STAT
STAT
STAT
STAT
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OFFICE OF INFORMATION SERVICES
Progress on Certain Action Items Not
Presented for Formal Discussion
Regulatory Policy Division
The objective to complete the revision of all headquarters and field
regulations issued in 1980 and before is being pursued vigorously. Of
the original group of 148 headquarters and field regulations issued
before 1980, 85 have been revised and republished. Of the original group
of 83 headquarters and field regulations issued in 1980, 55 have been
revised and republished.
The objective to maintain the regulatory system so that no regulation
is older than three years involves several procedures. First, the
regulations are identified that need revision either because of the
passage of time or significant policy changes. The responsible
initiators are then. notified and a schedule for submission of revisions
is requested. This quarter RPD notified the initiators of the nine
regulations dated 1981. All have responded with commitments to submit
their proposed revisions.
Information Resources Management Division
The objective to establish a full-service ISC in the Ames Building
cannot be fully realized until renovations requested almost a year ago
are completed. These renovations are to include not only office space
modifications but also the installation of air conditioning necessary to
support the OIS Wang Alliance system as well as ORD's laser printers to
be operated as a common service for the Agency components in Rosslyn. The
second part of this objective to refine requirements for the ISCs in the
new Headquarters Building is nearly complete except for those from the
Office of Security which are expected within the next month.
The search for unaccounted for Top Secret documents in the DI and DO
is continuing on schedule. OIS Top Secret control personnel completed a
review of the TS holdings in CPAS and have begun a review within SOYA.
The number of unaccounted for TS documents in CPAS has now been reduced
by almost two-thirds. Audits of two other important DI components will
be accomplished by the target date. Concurrently, the DO with OIS
guidance has been conducting its own reviews in order to reconcile its
unaccounted for TS documents.
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Accomplishing the objective to update the vital records schedules of
the DS&T and the DCI area has begun with preliminary discussions with the
directorate and DCI area RMOs and their component RMOs. A training
session for component RMOs will be held soon to cover the essential
elements of vital records schedules and how to prepare them.
IRMD is providing direct assistance to the DA component RMOs in
completing the disposition schedules for their ADP records. First, a
training session was held to review procedures in ADP records scheduling
and how to research ADP systems maintained in the offices. An
experienced IRMD information analyst was then assigned to provide direct
assistance in developing the schedules. Draft schedules of the ADP
records of OIS and OTE have been completed. The schedule for OF is
nearing completion.
In pursuit of the objective to conduct four information management
audits, IRNM has completed one and another is scheduled for completion
within two months. The division is in contact with some DI components to
determine their audit requirements. Two additional division information
analysts will be fully trained in audit techniques by the target date.
Classification Review Division
To further develop the proposal for centralized classification
review, discussions will soon be held with each of the directorates to
obtain agreement for CRD to handle all mandatory review requests received
by the Agency. Following such agreement, CRD will develop procedures to
receive, review, coordinate, and prepare releases under the mandatory
classification review program.
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OFFICE: Office of Information Services
OBJECTIVE STATEMENT: Institute an Effective Career Development Program
RESPONSIBLE OFFICER:
AMUUAI:
SIGNIFICANT FUNDING
DATE SUBMITTED: 12 October 1984
Activities Planned
Develop employee skills
and professionalism
through internal and
external training
Develop and implement
certification of MI
sub-group careerists
prior to assignment as
Information Management
Officers
FY 85
Quarter 2
Quarter 3
Apn
May
0 = Submitted
Quarter 4
Aug
STAT
0
0
Sep
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OFFICE: Office of Information Services
OBJECTIVE STATEMENT : Mana e the Re latory System in accordance with Statutes, Executive Orders,
RESPONSIBLE OFFICER: and Agency Policy
SIGNIFICANT FUNDING AMOUNT:
DATE SUBMITTED: 12 October 1984
Activities Planned
Quarter 1
Oct I Nov I Dec
Complete revision of
all Hqs and field regu-
lations issued in 1980
and before
Maintain regulatory
system so no Has or
field regulation is
older than three years
Continue to automate
the regulatory process;
train personnel on the
Wang Alliance
Continue to reconcile
numbering sequence of
Notices and Handbooks
to the regulations
Quarter 2
Quarter 3
Apt
May
0 = Submitted
X = Actual
Quarter 4
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Aug
Sep
STAT
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OFFICE: Office of Information Services
OBJECTIVE STATEMENT : Manage an Effective Classification Review Program
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT: $ FY 85
DATE SUBMITTED: 12 October 1984
Activities Planned
Prepare detailed plan
for a selective his-
torical review program
and implement
Further develop pro-
posal for centralized
classification review
Expand RIMS data base
and test system
Update guidelines for
reviewing summaries of
Agency employment and
contribute to updating
Quarter 2
Quarter 3
Apn.
May I Jun
0 = Submitted
X = Actual
Quarter 4
Aug
STAT
0
lamb,
STAT
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Sep
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OFFICE: Office of Information Services
OBJECTIVE STATEMENT: Provide timel consistent responses to requests for release of Agency
RESPONSIBLE OFFICER: Information
SIGNIFICANT FUNDING Amuum:
DATE SUBMITTED: 12 October 1984
Activities Planned
Quarter 1
Reduce the current
case backlog
Develop Agency-wide
FOIA action plan,
monitor performance,
and report to Congress
Streamline the workflow
of IPD
Quarter 2
Quarter 3
Apt
May
0 = Submitted
X = Actual
Quarter 4
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Aug
Sep
STAT
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OFFICE: Office of Information Services
OBJECTIVE STATEMENT: Provide for the effective management of the Agency's Information Resources
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING A
DATE SUBMITTED: 12 October 1984
Activities Planned
Establish full-service
ISC in Ames Building;
refine requirements for
ISCs in new Hqs buildin
Bring TRIS to initial
operating capability
and begin training
users
Complete search for
unaccounted for TS
documents in the DI
and DO
Initiate disposition of
records in accordance
with updated records
control schedules
Train two employees in
archival techniques and
implement program at
AARC
Quarter 1
FY 85
Quarter 2
Feb
Quarter 3
Apt
May
0 = Submitted
X = Actual
Quarter 4
Jut
Aug
Sep
0
0
0
0
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STAT
?
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OFFICE: Office of Information Services
OBJECTIVE STATEMENT: Provide for the effective management of the Agency's Information Resources
RESPONSIBLE OFFICER:
SIGNIFICANT FUNDING AMOUNT:
DATE SUBMITTED: 12 October 1984
Activities Planned
Update the Agency's
National Security
Classification Guide
Update the vital
records schedules of
the DST and DCI area
Complete the disposi-
tion schedules of ADP
records in the DA
Conduct four Informa-
tion Management audits
and train two additio
employees in audit
techniques
Analyze a sampling of
permanent records at
the AARC to determine
their physical condi-
tion
Quarter 1
Quarter 2
Quarter 3
Apt.
May
0 = Submitted
X = Actual
Quarter 4
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Aug
Sep
STAT
?