LETTER TO WILLIAM J. CASEY FROM WILLIAM J. ANDERSON

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00244R001002450002-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 22, 2016
• Document Release Date: April 20, 2010
• Sequence Number: 2
• Publication Date: February 14, 1985
• Content Type: LETTER

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Mr. Peacock 2/21/85 - the
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2/22/85
Notified .Brenda by phone
2/22/85
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REIiAARKS
~~l -FOR ACTION (See Note Below)
(THIS WAS PREPARED BY YOUR OFFICE AND DDA REGISTRY
HAND-CARRIED TO THE MAILROOM ON 1 FEBRUARY
SO THAT IT WOULD BE PICKED UP BY THE
4:30 POSTAL RUN. PLEASE CONTACT MR. LARRY
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TO PLEASE HAVE ANOTHER LOOK. IF HE IS
STILL UNABLE TO FIND OUR RESPONSE, PLEASE
FILL OUT THE QUESTIONNAIRE AGAIN AND FORWARD
IT DIRECT TO MR. PEACOCK.)
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DDO
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EXECUTIVE S~zRETARIAT
ROUTING SLIP
C/IPD/OIS
Remarks
Believe you have responded?
6 Feb 85
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UNITED STATES GENERAL ACCOUNTING OFFICE
WASHINGTON, D.C. 20548
February 14, 1985
The Honorable William J. Casey, Director
Central Intelligence Agency
Washington, D.C. 20505
213/1
On January 14, 1985, we mailed you a questionnaire related to our survey
of federal efforts to improve productivity through capital investment programs.
As I mentioned in my previous letter, the objectives of our survey are to
develop an inventory of productivity enhancing capital investment programs in
the federal government and to obtain indications of the potential for starting
new programs for those agencies that currently don't have such programs.
Your response is of the utmost importance to us, but as of this date,
we have not received it. If you have already returned the completed
questionnaire, please disregard this letter and accept our thanks for
contributing your time and knowledge.
In the event that the first questionnaire was misplaced, we have enclosed
a second copy. We urge you to fill it out and return it to us in the enclosed
self-addressed, postage-paid envelope as soon as possible.
Your cooperation will be greatly appreciated.
Sincerely, C~~
~~'' ~ G~
~.~~L~d~
William J. Anderson
Director
General Government Division
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U.S. GENERAL ACCOUNTING OFFICE
SURVEY OF FEDERAL EFFORTS TO IM?ROVE
PRODUCTIVITY THROUGH CAPITAL INVESTMENT PROGRAMS
The U.S. General Accounting Office is
conducting e survey of federal efforts to improve
productivity through capital investments. This sur-
vey will enable us to develop an inventory of pro-
ductivity enhancing capital investment programs in
federal agencies and obtain indications of the
potential for starting new programs.
This questionnaire is being sent to each of
the federal departments and agencies which are con-
sidered to have capital expenditures and budgets
sufficiently large enough to have, or have the
potential for, formal efforts or programs directed
toward identifying and promptly funding fast payback
capital investments with high potential for improv-
ing productivity. We are interested in investments
in equipment and facilities (buildings) that are not
routine replacements, but directed toward more
innovative productivity enhancements.
Please complete the questionnaire and return
it in the enclosed pre-addressed envelope by January
31, 1985. Should you have any questions concerning
the questionnaire or our study in general, please
contact Larry Peacock at [phone] (FTS
827-6621) or Horace Kreitzman at [phone] (FTS
275-2156).
Mr. W.D. Campbell, Regional Manager
Norfolk Regional Office
U.S. General Accounting Office
5705 Thurston Avenue
Virginia Beach, Virginia 23455
ATTN: Larry Peacock
Please fill in the following information about the
individual responsible for completing the questionnaire
in the event that clarification and/or additional
information are needed.
DEFINITIONS
Productivity enhancing capital investments
are defined for the purpose of this questionnaire as
those investments in labor saving equipment, facili-
ties, or systems which are sett-amortizing--i.e.,
they generate labor cost savings that are sufficient
to recoup the investment cost within a reasonable
period of time.
Fast payback capital investments
generally refer to those capital investments which
accrue labor and/or other cost savings, and provide
a quick return on investment (some organizations use a
specific period, such as 2 years, as the maximum
length of time for self-amortization of the investment
to qualify as a fast payback capital investment).
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1. What are your department's/agency's total actual
(1980-1984) and projected (1985-1990) capital
expenditures for facilities and equipment? (If
actual is not available for fiscal yaar 1984,
please provide an estimate.)
PRODUCTIVITY IMPROVING CAPITAL
INVESTMENT PROGRAMS UNDER WAY
4. Does your department/agency have any special or
separately identified efforts or programs directed
toward improving productivity through capital
investments?
TOTAL CAPITAL INVESTMENT EXPENDITURES
Fiscal
year
Amount
for
facilities
8(000)
Amount
for
equipment
8(000)
Total
S(000)
1980 (actual)
1981 (actual)
1982 (actual)
1983 (actual)
1984 (actual)
1985 (projected)
1986 ( prof acted )
1987 (pro acted)
1988 (projected>
1989 (prof acted)
1990 ( projected )
2. Does your department/agency identify capital
equipmn~ent separately in the budget?
1. I-- Yes
2? i-+ No
3. Please list below the principal product(s)/
service(s) produced by your agency with the
maJ ority of your capital investment expenditures
for facilities and/or equipment shown in
Question 1 above. (Please attach additional
pages, if necessary.)
1 ? F-~ Yes
2? !-~ No (Skip to question 17.)
If there is more than one program, please duplicate
the questionnaire, as necessary, and respond to
Questions 5-16 for each program.
5. Please provide the following information about who
is responsible for your productivity enhancing
capital investment programs.
Name:
Title:
Organization:
Address:
6. Does your program include provisions for funding
facilities and equipment? (Please check one box
in each row.>
Yes No
1. Facilities: ^ ^
2. Equipment: ^ ^
7. Is your formal productivity improvement program
separately funded or financed so that these
investments do not compete with routine budget
requirements?
1. ~ Yes
2. ^ No
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8. Who in your department/agency has the authority
to approve the funding for proposed productivity
enhancing capital investments? (Check all that
applyn.)
1. !-~ Assistant Secretary/Comptroller
2? I~ Capital investment program manager
3. F-+ Program/department/division
manager
4. ~ Other (please specify)
9. Please provide the total amount of funds spent
(actual and proj acted) for capital investments
implemented under the formal program or approved
for the purpose of enhancing productivity for
fiscal years 1980 through 1990. (If actual is
not available for fiscal year 1984, please
provide an estimate.)
PRODUCTIVITY ENHANCING CAPITAL INVESTMENT
EXPENDITURES
11. is there a separate system or process (set of pro-
cedures) for obtaining approval of capital invest-
ments proposed for the productivity enhancing
program?
1 ? 4-~ Yes
2 ? F--~ No
12. Is there a formal mechanism or set of procedures
for tracking the productivity improvements and
other benefits resulting from the investments?
1? F-~ Yes (Continue)
2? i-~ No (Skip to Question 14)
13. If you track program benefits, please provide the
total cost savings and other benefits, if any,
realized from the productivity enhancing capital
investment program for fiscal years 1980 through
1984. (Please add additional pages if necessary to
provide the information. If actual is not avail-
able for fiscal year 1984, please provide an
estimate.)
Fiscal Year
Amount
for faci-
lities
8(000)
Amount
for
equipment
8(000)
Total
S(000>
1980 (actual)
1981 (actual)
1982 (actual)
1983 (actual)
1984 (actual)
1985 (pro acted)
1986 (pro acted)
1987 (pro acted)
1988 (pro'ected)
1989 (pro'ected)
1990 ( prof acted)
10. Please provide the current amount (cost) of any
backlog of identified productivity enhancing
capital investment opportunities for which funding
is not available. (If actual is not available,
please provide an estimate and check the
PRODUCTIVITY ENHANCING CAPITAL INVESTMENT
PROGRAM COST SAVINGS
Fiscal
year
Cost Savings from
Facilities Equipment
Investments Investments
E(000) 8(000)
Total
8(000)
1980
1981
1982
1983
1984
)
"0"
t
.
er
appropriate box. If none, en
14. If you do not track program benefits, is the return
Actual Est.
on investment computed for each investment directed
1.
For
toward improving productivity?
~ a
facilities: $
n
2.
For
1? u Yes
equipment: S
3 2. ~ No
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15. How long has your oldest productivity enhancing
capital investment effort or program been in
effec('t~? (Please check only one.)
1. I-"-'I 1-3 years (Skip to Question 21.)
2. Q 4-6 years
3. Q 7-9 years
4. Q 10-12 years
5. Q Other (please explain)
16. If your program has been under way for more than
3 years, to what do you attribute its
continuance? (Plaase check all that apply.3
1. Q Management emphasis and support
2. Q Adequate funding of the program.
3. Q Continuing need to reduce costs of
department/agency operations.
4. Q
Incentives to department/division mana-
gers (Please explain or list the type of
incentives under Item 5 below.)
5. Q Other (Please list or explain.)
POTENTIAL FOR STARTING A FORMAL EFFORT
(PROGRAM) TO IMPROVE PRODUCTIVITY
THROUGH CAPITAL INVESTMENTS
17. Do you consider your department/agency to have the
potential for establishing a formal effort or
program directed toward improving productivity
throu(('''g''h capital investments)
1 . I--a Yes ( Continue )
2. Q No (Skip to Question 21.)
18. Has your department/agency ever considered
establishing a capital investment program directed
primarily toward fast payback and/or productivity
enhan((''c~~ing opportunities?
1. I._I Yes (Continue)
2. Q No (Skip to Question 21.)
19. If you answered yes to question 18, which of the
following, if any, were the reasons for not
proceeding with a program? (Please check all that
apply.)
1. Q Budget limitations
2. L_J Insufficient potential
3. 'Q' Still under consideration
4. I..-1 Other ( p 1 ease specify )
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20. Please estimate the amount (cost) of productiv-
ity enhancing capital investment opportunities
available in your department/agency which have
not been funded. (If none, enter "0".)
1. For facilities: $
2. For equipment: $
OTHER INFORMATION
21. If you have additional comments regarding any
previous question or general comments concerning
federal efforts to improve productivity through
capital investment programs, please use the
space below or attach additional sheets.
MMS/12-84
5
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AN fatJAL OPPpRTUNITY EMPLQYER
UNITED STATES
GENERAL At~OUNTIN{i OFFICE
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Attn: Letrry Peacock .
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/K(';pUNTING OFFICE
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