MEMORANDUM FOR THE FILE EXTRACT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R002100180019-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 21
• Document Creation Date: December 14, 2016
• Document Release Date: November 8, 2002
• Sequence Number: 19
• Publication Date: January 30, 1968
• Content Type: MF

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23 January 1968
E-X-T-R-A-C-T
"6. I met briefly with who spent yes- STAT
terday and today looking at our medical setup. He said this had been
a real eyeopener for him and that he was very favorably impressed
told him that thought it would and asked him
to discuss this with Dr. Tietjen. I suggested that, if he does plan to do
this, it would probably be worth his while to come back to Washington
at least once more before his trip. He asked what he could tell his
friends in Pasadena concerning his activities for the past two days.
I told him that we would have no objection to his open identification
with CIA. However, the more this becomes publicized, the more
He appreciated this and said that he will keep this knowl-
e ge to te absolute minimum. He seemed very uncertain about what
he can or would like to do in the future. I told him that I realize he
must want to think this over, and that there is no hurry; in due course
he can get in touch with me by telephone or letter. He said that he
will do this. It seemed clear to me that he did not anticipate devoting
any more time to this project very soon. In fact, had it not been for
my suggestion, I doubt he had any intention of coming back to Washing-
ton before his trip I did not raise the subject of compensa-
tion again, nor did
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STAT
ADMINISTRATIVE-INTERNAL USE ONLY
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 STAT
USE i OINLLT2003/04/29: CIA-RDP?-0(~9@AF "VQAj0019-2 [] SECRET
^ UNCLASSIF+EProved ta F4 i
ROUTING AND RECORD SHEET
SUBJECT. (Optional)
FROM,
Director of Security 4ip
EXTENSION NO.
DATE 2 6 JUN 1967
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1? Deputy Director for
Support 7D-26
3.
4.
S.
6.
7.
4.
10.
11.
12.
13.
14.
15.
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3-62 EDITIONS ^ SECRET ^ CONFIDENTIAL [] 11cr nNIY ^ UNCLASSIFIED
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MEMORANDUM FOR: Deputy Director for Support
o 0~ ~ ~') - 5, 2)x a,,
2 6 JUN 1967
SUBJECT Inspector General's Survey of the Agency
Honor Awards Program, May 1967
REFERENCE : DD/S 67-3158
1. This memorandum is for your information only.
2. This is to advise that Mr. will
henceforth serve as the Alternate Security Adviser to
the Honor and Merit Awards Board. Our r' curity
Adviser will continue to be Mr.
3. This formalizes what has been an informal
arrangement of many months standing involving
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war s o
Director of Sec ty
trnour i
Excluded from aetamltk
"04119 and
e029011callen
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Y jl 1 !L
19 JUN 1967
MEMORANDUM FOR: Director if Security
SUBJECT : Inspector General's Survey of the Agency
Honor Awards Program, May 1967
1. We are attaching hereto a copy of paragraph "C" and Re comfl endation
No. S from Chapter V of subject Survey.
2. Would you please review this recommendation and let us h your
comments or concurrence with respect to it In order that we may prepare
necessary comments to the Executive Director-Comptroller.
. We would appreciate receiving your response by 3 July 1967.
SIGNED 1. L. MOM"
R. L. Bannerman
Deputy Director
for Support
Distribution
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? the extent to which this filters down through the ranks is uncertain,
"d each awards ceremony and new awardee acquaints a few more people with
the program. With the exception of a statement printed in the program.
of the Annual Awards Ceremony (for years of service) citing the total
number of awards made during the year, information about the program or
individuals honored in it is largely by word of mouth.
23. The creation of the new service awards will be publicized
according to the decision of the Board as stated in its minutes'of
29 November 1966, namely:
"3. PUBLICATION OF AVAILABILIT! OF EXC=PTIONAL SERVICE
InL 4 AND *RTIFIC&Z OF LCCEPTIO*AL SERVICE.
"Tbe Board agreed that as soon as criteria have
been approved governing award of these devices, an
efoployee bulletin should be published advising all
individuals of their availability and of the _ pto
eedures to follow in applying for them."
24. There seems to be little reason for holding many name of
awardees under a total security blanket. The very nature of A reoogni-
tion program implies a reasonable awareness that honors have Veen con-
ferred upon employees.
It is recommended that No. 4
The Director of Personnel direct the Honor and Merit
Awards Board to study the feasibility of publicizing awards
which have been made, and present their findings to the
Executive Director-Comptroller.
Co 5e i
1. When provision was made for a security adviser to the $MAB,
officials were concerned not only with the general problems in Waking
awards (e.g., campartmentation, need to know, retention of awards) but
with the possibility that an evardee might at some time embarrass the
Agency doubly by the fact that he had been so honored. To preclude this
possibility, which is still a concern, thorough name checks are conducted
for all those recommended for awards.
2. The purpose of security checks was raised in connection with
retirement service awards.* A searching discussion -,r.sued as to whether
"as pages 29-30 for policy an retirement awards.
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person who had committed gross acts could have been retained by the
Agency to occupy a position in which he could later distinguish himself.
The fact was established that this had been possible in the past: a few
such cases had been "swept under the rug" and were recorded, for example,
only in old Inspection and Review files. Board members believe that the
possibility of such occurrences is largely a thing of the past; officers
today, they believe, are acquainted with the records of their personnel,
the administrative system is tightened up, and an individual with a
serious blemish on his record would be unlikey to be in a significant
position. If the need to reject a recommended award for such reason
should arise, the current practice seems appropriate: that is, of
treating it on a need-to-know basis between the Office of Security (i.e.,
Security Adviser to the Board), an officer of the Board, and the official
sponsoring the recomsoendation.
3. The present security adviser, construes his
major function to be with the security Implications or erring awards
and any attendant publicity. His office does check records on the
possibility that a unique flagrant case is involved; and the Office of
Personnel conducts checks through other appropriate offices.
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4. The range of cases handled by the Board over the last few years --
including sensitive scientific developments, paramilitary operations, and
political operations -- has exposed the security adviser to most situations
likely to arise. He has outlined the security concerns for different 25X1.
cases, for example: whether an award can be offered at all, i.e., to a
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MEMORANDUM FOR. t Deputy Director for Support
7 APk 1167
SUBJECT Honor Awards for Prospective Retirees
1. In the past there have been instances where recommendations
for honor.'awards have been submitted for prospective retirees so late
of the award before the date of retirement. It has been necessary in
these cases to get in touch with- the "honoree" after his retirement to
and subsequent approvals could not be completed in time for presentation
sat the necessary consideration by the Honor and Merit Awards Board
range a mutually convenient time for presentation of the award. These
arrangements are often complicated by the fact that the honoree has
already left the Washington area.
2. In addition, presentation at a time later than the retirement
before his retirement and as a part of the attention focused on him by
his office and colleagues as he is about to leave Agency service.
when appropriate, an honor award, should be given to the individual
various forms of recognition accorded a retiree,- i. e. , Certificate of
Retirement, commendatory letter of retirement from the Director and,
ceremonies conducted by components is anti-climatic. Ideally, the
3. It is requested, therefore, that you establish within your
Directorate controls and procedures to ensure the review of retiree
lists well in advance of retirement dates to identify those individuals
who, in your opinion, should be recommended for an Honor Award so
that the necessary documentation can be prepared, submitted to the
Honor and Merit Awards Board, and approved by the Director in suffi-
cient time for presentation prior to the actual date of retirement or the
employee's last working day.. . '
4. Although no report on your procedures is required, I would be
interested in knowing about the system you establish for this purpose.
tS I can be of any assistaanc; to you in working out a procedure, please
let me know.
This memorandum was sent to all Deputy Directors. Emmett D. Echols
Director of Personnel
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1EMORAANDUM FOR: Deputy Director for Support
SUBJECT : Inspector General's Survey of the Agency Honor Awards Program
REFERENCE : Memo fr DDS to D/Pers dtd 28 Jun 67, same subject
1. This memorandum is for your information and is an interim reply to
referent memorandum.
2. We also have a memorandum, dated 23 June, from the Executive Director-
Comptroller asking us to furnish him within sixty days "a summary of actions
taken or comments on the recommendations . . ."
3. The Honor and Merit Awards Board met on 27 June and after concluding
its regular business, briefly considered the Inspector General's report. It
was agreed that we would each be prepared to take up the substance of the several
recommendations at the next meeting two weeks hence and that this Office would
prepare from those deliberations a draft of an agreed response to be considered
at the next meeting in late July.
4. The awards system is Agencywide, though its operation is an Office of
Personnel responsibility, and we feel it most desirable that our response to the
Inspector General's report have the full support of the Board. Consequently, we
request that the deadline for our response to your office be moved to 11 August.
5. Preliminarily I can comment as follows:
Suggestion No. 1: Something is possible in this regard.
will develop a proposal.
Suggestion No. 2: This is of questionable wisdom.
Suggestion No. 3: We agree that more or better public relations
efforts are in order.
Suggestion No. 4: Agree in principle.
Suggestion No. 5: This has been done.
Suggestion No. 6: No comment at this time.
Suggestion No. 7: It is questionable whether the Board should be in-
volved in the stimulation of nominations. As to
selection, there may be more than simple objective
considerations in some instances; consequently, the
command may want to reserve this judgment. Further,
forced nominations, merely for the sake of making
nominations, ip iinwi sP _
c ing Director o personnel
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2 8 JUN 1957
MEMORANDUM FOR: Director of Personnel
SUBJECT
Inspector General's Survey of the Agency
Horror Awards Program
REFERENCE IG Survey of the Agency Honor Ards Progran
dated May 1467
1. You have received a copy of the subject survey. Please
let me have your comments on the recommendations contained therein
by 31 July 1967 in order that they may be available for the preparation
of our comments to the Executive Director-Comptroller.
2. I have also asked the Director of Security to comment on
Recommendation No. 3 of the survey.
SJCNED R. 1. Ragman
R. L. Bannerman
Deputy Director
for Support
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1. We are s ahiag lersto a copy of paragraph *C" cad andatim
No. 3 from Cbspt er V of subject Sauey.
2. Would you $ssae review this reeoanmeradatlon sad 1st us have your
Co menu or cone rrsgce with respect to it in order that we may prepare
commeata t 00 Executive Di r m W r-Compocoilar.
3. We would appreciate reesivtsg your response by 3 July 1967.
Distribution
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R. 1.. Benoesm.n
Deputy Director
for support
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UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
Deputy Director for
Support 7D18
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
In c r Gen
LA O I L
Al
FORM NO. 237 Use previous editions (40)
2-61 ! * U.S. GOVERNMENT PRINTING OFFICE : 1961 0-587282
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MEMCRANDt.1M Fes: Executive Director-Comptroller
TfhROUGH Deputy Director for Support
SUBJECT Inspector General's Survey of the Agency
Honor Awards Program
I. This memorandum is in response to your request for a sunmiary of
actions taken or comments on the recommendation3.
2. Recommendation No. 1:
"a. The Director of Personnel direct the Recorder of the Honor
and Merit Awards Board to prepare a proposal for appropriate emb_ems
which could be worn after retirement by reciplent.H of honor awards;
"b. The Board, after conuideration of such a proposal, present
its opinion to the Executive I)irectdr-Ccwptroller."
The Recorder his undertaken a stuffy of th? rszioua possible
devices which could be considered apprCi,riate, ana it is expected
that he will discuss his findings with the Board as his study
progresses. At the moment, it is the feeling of the Board, t-at
to the extent possible (including security and cover conrsiderations),
an employee should be allowed to wear the Emblem (1ape.l device?),
i.e., from the time of the award.
Recommendation No. 2:
"The Director of Personnel have the Honor and Writ Awards Board
define the phrase "sustained superior performance" in more definitive
terms to clarify Certificate of Merit awards and make them more cor-
sistent. An Indication of grade levels, if any, for this award w,y!..Lld
*jo be helpful."
The Board does not concur in the r' Qc=erdation. 1~-"ie spectrum
of tasks, responsibilities, and c iportunit iet- to ierf. rm in this
Agency Is much too broad and we are mos', reluctant to make more
definitive the terms as this would unavoidably tend to limit rather
than broaden the award. By no meaa-. dces t- t- Board stgT~--e to the
proposal to indicate grade, levels appropriate for t),-CNrt ificate
of Merit -- any more than for any other award. There is some
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natural affinity between the level of the award and the grade of
the recipient, but the natural process certainly is sufficient and
the Board Would cly4ose not to be hs ered in its deliberations nor
to have the geig3natq 's of ascca sndatl~ we oe~strained. If in *on-
sidertng the following recommendation (No. 3), a better educational
process is indicated, this could also apply to the Certificate of
Merit.
Recammendatioo No. 3:
"The Director of Personnel
"a. Instruct the Honor and Merit bards Board to develop procedures
whereby each member can inform all responsible officers in his respective
component about the honors program, and especially the Certificate of
Merit, so that honor and merit awards will be lonferred consistently
throughout the Agency; and
"b. Consult the Board on the feasibility ce establishing a procedure
through Personnel Officers throughout the Agency, to alert the heads of
major offices about cases where a cumulative reford of significant com-
mendations and achievements appears to warrant ionsideration for recom-
mending certificates or other awards as approprUte."
The Board feels the problem is not of tblicity but rather of
getting the originators to put pen to paper. The D/17P has addressed
himself to the matter of awards in his staff meetings. The attached
7 April 1967 memorandum from the Director of Personnel is also a
step in this direction. Board-originated procedures as such are not
needed, but the members of the Board have e. eed that they will take
it upon themselves to generate programs, appropriate to their
respective Directorates, for greater use of the honor awards system
in the Agency.
Regarding 3 b., the Board is considering the possibility of
calling for a recurring review of the biographic profiles as they
are prepared in the Qualifications Analysis Branch of the Office of
Personnel and as files are reviewed by the Promotion Board and Panel
mechanisms of the respective Career Services. These profiles reflect
the written accolades which employees receive and carry with them the
last three Fitness Reports.- Together this information should be
sufficient to surface those cases worth considering for certificates.
It is the Board's belief that those performances meriting medal
awards will always be sufficiently worthwhile or dramatic as to call
attention to themselves without procedural review.
Recomendat ion No. 4:
"The Director of Personnel direct the Honor and Merit Awards Board
to study the feasibility of publicizing awards which have been made, and
present their findings to the Executive Director-Comptroller."
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The matter of Publicizing a>fsrds haa?alwa*s been a problem
founded on the security i*plicatl ns of such y blicity. Both the
Board W the Off icq of Personnel_ have repeatedly looked at the
problem. The Board bas ggnerated twos gestiXs -- the first,
that this be made a Directorate r*apondbility and suggests the
possible use of internal Directorate "All bziplooeee Bulletin" or
similar issuances v short expiration' dates. The second has
been suggested to the Office of Personnel for consideration in
connection with the annual Service Awards Ceremony. In time past
we have used slide projections of the Agency Seal or some similar
matter on the walls of the auditorium. The suggestion is to project
a picture of the award and names of its recipients for the past
year. The absence of a printed listing with only a fleeting oppor-
tunity to study the listing plus essential deletions may overcome
the security objections heretofore prevailing.
Rec cmendat ion lfo . 5
"The Deputy Director for Support instruct the Director of Security
to appoint an alternate Security Adviser to tbo Honor and Merit Awards
Board."
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Recommendation ft. 6:
"The Deputy Director for Support direct the Director of Personnel
to look into those situations where maintenance of morale is recognized
to be difficult and, considering the needs of the Agency as a whole,
recomaend to officials directly concerned appropriate programs to
encourage and recognize superior performance."
study The Office of Personnel ,those other Agency components
I I Toying Wage Board people to
determine whether the circumstances or conditions of employment
warrant other incentive programs. The Board feels that the essential
issue in any event is recognition of outstanding performance and that
the Certifigate of Merit and Quality Step Increases provide ample
means to do so. Should our review disclose special situations where
lesser or other forms of recognition will serve a worthwhile and
otherwise unsatisfied purpose, the Office of Personnel will encourage
other incentive programs. '
Reccomendation Zto. 7:
"The Deputy Director for Support direct the Director of Personnel
to request the Honor and Merit Awards Board to assume responsibility for
stimulating interest in nominating, and selecting candidates from among
those presented, for Public Service Awards."
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It is questionable vhether theBcird should be involved
in the stimulation of nominations. As to selection, there may
be more than simple objective considerLions in acme instances;
consequently, the command m.y vant to *serve this judginent.
Further, forced nominations, merely foi the sake of making
nominations.,-is unwise.
Distribution:
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1 - DD/S ?'h*ono,
1 - C/BSD
1 - D/Pers Subj. File
1 - D/Pers Chrono
1 - DD Pers
OD/Pers m (28Jul67)
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