THE PROCEDURE USED IN HANDLING CLASSIFIED MATERIAL OR CORRESPONDENCE IS A MATTER OF CONCERN TO EVERY MEMBER OF THE STAFF.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP82-00177R000300410012-8
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 23, 2016
• Document Release Date: December 12, 2013
• Sequence Number: 12
• Publication Date: June 2, 1943
• Content Type: MEMO

- Declassified and Approved For Release 2013/12/12 : CIA-RDP82-00177R000300410012-8 (4_
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ADMINISTRATIVE MEMO NO. '
TO THE STAFF
June 2, 1943
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The procedure used in handling classified material or correspondence.
is a matter of concern to every member of the staff. This is clearly
expressed in the security regulations, as follows:
RESPONSIBILITY
Every employee of FBIS shall accord to matter classified by any
other agency the type and degree of care in handling that is required by
the classification marked thereon. The safe-guarding of classified information
is the responsibility of all employees of the Federal Government. Classified
information shall be discussed by persons having access thereto only with
other persons authorized to have access to the same information.
Classified material is any material or correspondence which has
been classified and labeled either secret, confidential or restricted.
Since this applies to all cf the publications cf this Service, you should
be acquainted with the regulations governing proper handling of such
material.
HANDLING OF CLASSIFIED INFORMATION
Documents or other materials containing secret information when
not in use shall be kept locked in the most secure afe .or cther container
available and in the absence of an authorized employee of the Federal
Government, the dcor or doors of the rocm in which the safe or cther
container is located shall also be kept locked.
Documents or cther materials containing confidential information
shall be kept in a locked container when not in use.
Documents or other materials containing restricted information
shall be stored and handled in such a manner as tc insure a reasonable
degree of security.
Documents or other material containing secret or confidential
information, except when delivered within the office by one perscn
authorized to have custody of such information to another person authorized
to receive it, shall be transferred as follows:
Within the office such documents shall be placed in an
envelope, sealed, and delivered in person by an authcrizea
messenger.
For delivery outside the office, such documents shall be
enclosed in an inner and cuter cover. .The inner cover shall be
a sealed wrapper or envelope plainly marked secret or
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confidential and the outer cover shall be sealed and
addressed with no notation to indicate its secret
classification. Secret or confidential information
when delivered by other than specially authorized personnel
shall be transmitted by registered mail. Restricted
information may be delivered by any authorized messenger
or transmitted by ordinary mail. In no case shall the
outside envelope indicate the classified nature of the
contents.
The Security Officer shall arrange that classified information
which authorized officials do not wish to preserve shall be collected daily
and destroyed in such a fashion as to render it useless and to prevent any
possibility of its falling into the hands of an unauthorized person.
Preliminary drafts, carbon sheets, plates, stencils, stencgraphic
notes and work sheets containing classified data shall be delivered for
destruction by the person responsible for their production immediately
after they have served their purpose or shall be given the same .classi-
fication and safeguarded in the same manner as the material produced from
them.
It will be noted that all preliminary drafts, carbon sheets or
stencils containing classified data shall be safeguarded in the same manner
as the material produced from them.
The Weekly Analysis as well as the stencils from which the
Analysis reports are produced are quite bullcy and a few months' accumulation
of these present a problem, not only to us but also to the other agencies
receiving these reports.
The confidential nature of these diminishes with time. it has
been decided therefore that in future Analysis Reports will be marked
"Confidential for 30 days from date of publication, restricted thereafter."
This will considerably simplify the handling, storage and filing
of such material in all branches of our own Service as well as in other
agencies.
Each Secticn Chief is made personally responsible for the proper
observance of these regulations.
Any problems relating to this or suggestions for possible
improvement should be taken up with.Mr. Moore wbc is the Security Officer
for this Service.
Robert D. Leigh
Director
Foreign Brcadcast Intelligence Seriiice
Declassified and Approved For Release 2013/12/12 : CIA-RDP82-00177R000300410012-8