SUPPORT FOR THE ANALYST'S FILE ENVIRONMENT (SAFE)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91B00060R000100130033-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 27, 2016
• Document Release Date: July 31, 2013
• Sequence Number: 33
• Publication Date: January 29, 1988
• Content Type: MEMO

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S E E T
29 January 1988 -
MEMORANDUM FOR: Deputy Director of Central Intelligence
VIA: Deputy Director for Administration
FROM: James H. Taylor
Executive Director
SUBJECT: Support for the Analyst's File
Environment (SAFE)
REFERENCE: Your memo dated 12 Jan 88;
Same subject (DCl/ICS 4007-88)
1. You requested that the Office of Security provide
assistance to the SAFE Project by expediting two polygraph
examinations for the Defense Intelligence Agency (DIA)
candidates for Deputy Director and Resource Manager of the
Consolidated SAFE Program Office (CSPO) and to consider waiver
25X1 of polygraph for other DIA members whose workpluuId strictly be
limited to the CSPO spaces in Ames Building.
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9 Plpase be assured that the polygraph examinations of
the DIA candidates for the
Deputy Director and Resource Manager are being expedited and
are scheduled for 29 January 1988.
3. On the issue of waiver of polygraph examinations for
remaining team members, we have been assured that they will
have no Staff access, will not access any CIA computer
systems--access will be only to Northside Center--and that
there is a robust Agency presence in CSPO spaces on the fourth
floor of Ames Building. This being the case, the Office of
25X1 Security will issue them No-Escort-Required badges for
I ' to Ames Building only as government liaison officials.
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OS 8 2016
S E5S.RE T
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SECRET
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SUBJECT: Support for the Analyst's File Environment (SAFE)
CONCUR:
D6rhity DirCtorilibr Administration
2
SECRET
21
Date
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Date
ROUTING AND TRANSMITTAL SUP
22 'JAN 88
TO: (Name, office symbol, room number,
building, Agency/Post) ?
1. DIRECTOR OF SECURITY ?
Initials
Date
2.
3.
4.
5.
Action
Ale
Note and Return
Approval
For Clearance
Per Conversation
As Requested
For Correction
Prepare Reply
Circulate
For Your Information
See Me
Comment
Investigate
Signature -
Coordination
, Justify
REMARKS
#1 ? FOR ACTION: PLEASE PREPARE RESPONSE
TO PARAGRAPH 4 OF SUBJECT MEMO FOR
EXDIR'S SIGNATURE VIA THE DDA.
SUSPENSE: 28 JANUARY 1988
DO NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
FED A LI
a...a A 1113eawf I
5041-102
Room No.?Bldg.
Phone No.
*U.S.GPO1986:0-491-247/20047
OPTIONAL FORM 41 (Rev. 7-76)
?rescribed by 444
FRIAR (41 CFR) 101-11_206
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DCl/ICS 4007-88
15 January 1988
MEMORANDUM FOR: Executive Director, CIA
FROM: Deputy Director of Central Intelligence
SUBJECT: Support for the Analyst's File Environment (SAFE)
1. As a result of the SAFE meeting on 30 December 1987, I directed the
Intelligence Community Staff (ICS) to meet with CIA, DIA, and the Consolidated
SAFE Program Office (CSPO) to discuss the issues and proposals raised by DIA
and to recommend appropriate revision to the SAFE Directive promulgated on
8 December 1987. Representatives from both agencies and CSPO met and reviewed
seven key issues, reaching agreement on six of the seven items. CIA and DIA
were unable to resolve the issue dealin with consideration of additional
funds to accommodate program slippage.
2. The original DDCI SAFE Directive has been revised in Attachment A to
reflect the consensus of the group. The principal agreements are: (a) the
assignment of a DIA Deputy Director for CSPO; (b) a 26 percent reduction in
CIA's and DIA's FY 1988 commitment to cover CSPO funding shortfalls; (c) the
inclusion of DIA's Time Sensitive Support System (TS3) and Defense Attache
Message Distribution as separately funded and managed SAFE deliverables; (d) a
CIA commitment to train DIA personnel and to document CIA supplied software;
and (e) clarification of the SAFE change control process, monthly reporting
and meetings. Due to the complexity and sensitivity of the issues, key points
of the discussion and the details of these binding agreements are reflected in
a separate Atta?ient B in lieu of their full incorporation into the revised
SAFE Directive.
3. The one unresolved issue involves DIA's request for additional NFIP
monies to accommodate potential deficits created by program slippage. In this
regard, I must reemphasize that we are operating in an extremely constrained
budgetary environment which necessitates that the SAFE program be completed on
time and within cost. There are no more monies in FY 1988 or FY 1989 for the
joint SAFE program. If, however, in the next twenty months it becomes evident
to me that significant critical DIA objectives of the SAFE program will not be
met by 1 October 1989, consideration will be given in the FY 1990 NFIP process
to requests r additional GDIP funds to support achievements of these
25X1 objectives.
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JUWNLI
SUBJECT: Support for the Analyst's File Environment (SAFE)
4. With regard to DIA's request for polygraph assistance, I request that
you ask the Office of Security (OS) to expedite the CIA polygraph examination
of the DIA candidates for Deputy Director and Resource Manager. Further, I
request that you ask OS to seriously consider DIA's request for waiving CIA
polygraph examinations for new DIA personnel assigned to CSPO whose only
requirement is for access to CSPO spaces in the Ames Building, not access to
CIA classified com uter systems, and advise me of their determination by 29
25X1 January 1988.
5. To the credit of both agencies, we have achieved agreement on most of
the key issues associated with completion of the SAFE program. I endorse the
binding agreements in Attachments A and B along with semiannual SAFE reviews,
which I request you attend, to track the program's progress and funding
expenditures. The final objective on this program is to complete the
remaining deliverables, which are essential to DIA and CIA, by 1 October 1989
with the monies identified. I solicit your support in implementing the
revised SAFE Directive to ensure the agreements are fulfilled and in actively
25X1 monitoring the remaining SAFE activity until program completion.
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Attachment:
A. Revised SAFE Directive
B. Discussion and Agreement on DIA Issues
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SUBJECT: Support for the Analyst's File Environment (SAFE)
DCl/ICS/IH
Distribution: DCl/ICS 4007-88
Orig - Adse
1 - DDCI
1 - ER
1 - DDI
1 - DDA
1 - COMPTROLLER
1 - D/ICS
1 - D/PBO
1 - IHC Subj
1 - INC Chrono
1 - ICS Reg
(13Jan88)
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Attachment A
REVISED
SAFE DIRECTIVE
13 January 1988
Actions to be implemented by CIA, DIA, and CSPO:
1. CIA and DIA start immediately to prepare for full separation to
be accomplished no later than 1 October 1989.
2. CSPO prepare a transition plan and schedule by 31 March 1988 that
is coordinated with CIA/DDI/Office of Information Resources (DIk),
CIA/DDA/Office of Information Technology (OIT) and DIA/Directorate for
Information Systems (DS) for DDCI approval.
a. CIA/OIR and DIA/DS provide representatives immediately to assist
CSPO with the preparation and coordination of the plan.
3. On or before 1 October 1989, disestablish CSPO and commence
independent development and maintenance activities at each agency.
CSPO continue project management through completion of currently
scheduled development work or 1 October 1989, whichever comes first.
a. CIA/OIT and DIA retain current level of support to CSPO through
program completion.
b. DIA provide a Deputy Director and five additional personnel to
CSPO to assist with the management and execution of the remaining
development activities.
c. CIA/OIR provide CSPO four personnel who will be part of the CIA
program office to be formed by early FY 1989.
d. CIA provide to DIA personnel training and new releases on CIA
SAFE-related software, documentation of all CIA produced
SAFE-related software, and "best effort" assistance to resolving
level three maintenance problems.
4. CIA provide an additional $8.45 million ($5.25 million in FY 1988
and $3.2 million in FY 1989) toward completion of remaining SAFE
Deliveries 3.2-3.8, Delivery 4, Set 1, and Message Resolution
Processor (MRP) rewrite. The $8.45 million CIA commitment will cover
$5.25 million of CSPO's FY 1988 shortfall of $15.2 million, $.6
million of FY 1989 development costs and an additional $2.6 million
over CSPO's estimated FY 1989 system support costs of $4.9 million.
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b. The Deputy is the senior DIA representative on the CSPO Staff.
C. Participates with the Director in all decisions concerning
the formulation and execution of CSPO policies, procedures,
program/budget and contracts.
d. Authority and responsibility for managing the development
and implementation of all DIA SAFE deliveries.
e. Responsible for keeping DIA senior management informed on the
status of all DIA Deliverables.
f. Responsible for keeping Director CSPO informed of all DIA
activities and concerns regarding the SAFE project.
2. DIA agrees to provide 5 additional personnel to CSPO: a lead
25X1 resource manager, COTR, a DIA system engineer, a
systems integrator, and a Delivery 3 support person.
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3. CIA/OIR agrees to provide 4 personnel to CSPO: COTR,
a systems engineer, a systems integrator and a systems tester.
4. 0/CSPO agrees to bring problems with utilization or placement
of DIA or CIA personnel to DIA/DS and CIA/D/OIR for resolution.
5. ICS agrees to request DDCI to expedite the polygraph examinations
of DIA candidates for Deputy Director and Resource Manager. ICS
will request for DIA exemptions from CIA polygraph examinations
and permission to move freely on 4th floor of Ames Building for
all other new DIA personnel assigned to CSPO, not to exceed a
total of 10 through 1 October 1989.
II. Issue: CIA support to CSPO remains the same
A. Agreement: CIA/OIT agrees to continue current level support to LSPO
through 1 October 1989, with regard to CIA staffing, access to VMU
development system, contract and other logistical facilitation, ana
support to DIA development and maintenance activities. DIA agrees to
provide existing or expanded level of support to CSPO for the same
time frame.
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Attachment B
DISCUSSION AND AGREEMENTS
ON ISSUES PROPOSED BY DIA
13 January 1989
I. Issue: DIA to assume directorship of CSPO within 30 days
A. CIA Position
1. OIT and OIR view changing program director as disruptive
to the program and a delay to its completion.
2. A CIA manager has ease of access to support services provided
by CIA to SAFE, such as development facility, contracts, and AIM
support.
3. A new Director would require 6 months to get up to speed.
4. CIA CSPO personnel who prefer to work for CIA senior executive
might leave the program.
5. There is program risk associated with both deliverables and
maintenance of the operational systems at CIA and DIA, which
should be given priority consideration.
B. DIA Position
1. The remaining SAFE deliverables are primarily DIA products
which are at risk, although CIA's continued investment and
requirement for Delivery 3.5 and MRP rewrite are recognized.
2. DIA wants lead management role with decisionmaking authority
over program activities/expenditures, direct accountability to
D/DIA, and an overall awareness of program effort to maximize
development of DIA products within given monetary constraints.
C. Agreement
1. DIA agrees to provide a CSPO Deputy Director who will assume the
following roles and responsibilities:
a. In the absence of the Director, CSPO, the Deputy assumes the
role of Director.
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5. DIA provide an additional $6 million in FY 1988 toward CSPO's 1988
shortfall of $15.2 million.
a. CIA, DIA, and CSPO jointly descope the FY 1988 program by $3.95
million to match funds available ($11.25 million) to cover the
FY 1988 shortfall.
b. DIA identify an additional $2 million in DIA FY 1989 revenues or
descope the FY 1989 activities by $2 million to fit within
available resources.
6. Starting immediately, CSPO adopt an "open book accounting policy"
and provide DIA and CIA detailed contract information on vendor
tasking and expenditures. To facilitate agency cost accounting and
task management, CSPO provide a monthly CSPO technical and management
report, with all SAFE vendor's reports appended, to DIA/DS, CIA/OIR
and ICS.
7. CSPO provide monthly program status to the Intelligence Community
Staff, DIA/DS, CIA/D/OIR, and CIA/D/OIT until program completion. If
a meeting on SAFE at the DDC, Director or Deputy Director level is
deemed necessary by them or the DIA/DS, CIA/D/OIR, CIA/D/OIT or ICS,
CSPO will schedule a meeting.
8. CSPO ensure that there are no changes to the current software
development effort without approval from both CIA and DIA.
a. CSPO process all requests for change (RFC) through the
Configuration Control Board (CCB). CSPO conduct CCB activities
with equal voting rights reserved for the DIA and CIA CCB
representatives. CSPO appeal unresolved CCB issues through a
chain of command specified by DIA/DS and CIA/OIR, if required.
b. CSPO include TS3 and DA message distribution as SAFE deliverables
analogous to the DO activity and deny any consideration of
incorporating new requests for SAFE technology within the existing
SAFE program structure.
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III. Issue: FY 1988115 million deficit resolved as: CIA and DIA
each funds $-6 million; CSPO cut program costs $3 million
A. Agreement
1. CSPO agrees to provide CIA/OIR and DIA/DS impact analysis and
alternatives by 12 February 1988 to reduce the FY 1988 shortfall
of $15.2 million by $3.95 million. By 19 February 1988, DIA/DS
and CIA/OIR agree to select from CSPO alternatives, specific
program cuts to reduce the scope of the FY 1988 activities to fit
within available funds ($11.25 million).
2. CIA agrees to provide $5.25 million in FY 1988 to cover the
shortfall.
3. DIA agrees to provide $6 million in FY 1988 to cover the
shortfall.
IV. Issue: Adjust FY 1989 cost to compensate for overstating DIA revenues
$3 million and DIA's projected cost for slippage $10 million; uDCI
provides projected deficit of $13 million from NFIP
A. Disagreement:
1. CIA Position: CIA accepts the fiscal compromise in the DDCI SAFE
Directive which commits CIA to providing an additional $10.3
million (now revised to $8.45 million) to SAFE over FY 1988 and
FY 1989. CIA is unwilling to consider anything that would raise
their fiscal obligation to the SAFE program to include the
addition of monies for program slippage.
2. DIA Position: DIA recognizes that the DDCI SAFE directive was a
compromise fiscal commitment, but is not willing to acknowledge
that there are no more NFIP monies available for the SAFE
program. Since the schedule and monies for completion of
remaining SAFE Deliverables by 1 October 1989 accommodates
limited flexibility to accomplish these program objectives, DIA
accepts that no additional monies will be added now to the SAFE
program budget to compensate for potential program slippage.
However, in the event that program objectives cannot be
accomplished within the existing funding profile, DIA wants to
request a DDCI hearing on this issue and the consideration of
NFIP funds to meet the projected deficit. Further, DIA agrees
that the overstatement in DIA's FY 1989 revenues will be
accommodated by identifying an additional $2 million in DIA FY
1989 revenues or by descoping the FY 1989 activities to fit
within the available resources.
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B. ICS Recommendation: Given the firm disagreement between CIA and DIA
on this issue, ICS recommends this compromise position. CIA and DIA
accept the fiscal commitments specified in the revised OKI Directive
and acknowledge that there is no more money available from the NFIP
in FY 1988 and FY 1989 for the joint SAFE program. Since the
schedule and monies for completion of remaining SAFE Deliverables by
1 October 1989 accommodates reasonable flexibility to accomplish
these program objectives, no additional monies will be added now to
the SAFE budget to accommodate potential program slippage. However,
in the event that program objectives cannot be accomplished within
the existing funding profile, serious consideration will be given to
requests for additional GDIP funding in FY 1990 to meet the projected
deficit. Additionally, the overstatement in DIA's FY 1989 revenues
will be accommodated by identifying an additional $2 million in DIA
FY 1989 revenues or by descoping the FY 1989 activities to fit within
the available resources.
V. Issue: CIA committed to life cycle support of CIA developed software
(AIM, VM modifications, etc.)
A. Agreement
1. CIA/OIT agrees: (a) to provide on-the-job training of CIA supplied
SAFE-related software for DIA personnel in FY 1988/89/90; (b) to
provide documentation of all CIA supplied SAFE-related software,
in sufficient detail to permit an experienced DIA programmer to
maintain the system; e.g. error messages and codes, logic,
interface and control blocks, command reference guides, and local
modifications summary, at no cost to the program; (c) to offer
DIA all new releases of CIA developed SAFE-related software; and
(d) to continue "best effort" assistance to DIA after 1 October
1989 with level three maintenance problems, acknowledging that
the changing CIA environment will make this assistance more
difficult as time passes.
VI. Issue: Include TS3 and DA message distribution as SAFE deliverables
funded and task managed by DIA
A. Agreement
1. CIA, DIA and CSPO agree to include TS3 and DA message
distribution as SAFE deliverables, analogous to CIA/DO activity,
provided they are funded and task managed by DIA. These
activities will be conducted so as to not impact current schedule
and cost for Delivery 3.5 and Message Resolution Processor (MRP)
rewrite.
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2. Vendor reporting on these activities will be clearly identified
- from joint SAFE activities.
3. CIA and DIA agree that no new requests for SAFE technology
outside the efforts of DO, TS3 and DA message distribution will
be considered for incorporation into the existing SAFE program
structure.
VII. Issue: Provide management forums at DDCI and 00 levels
A. Agreement: CIA, DIA and CSPO agree to convene a monthly status
meeting with CIA/D/OIR, CIA/D/OIT, DIA/DS, and ICS in attendance.
CIA and DIA agree that meetings at DDCI or DO levels can be called
when deemed necessary by CIA/D/OIR, CIA/U/OIT, DIA/D/DS or ICS to
present status or unresolved problem issues.
B. Disagreement: DIA and ICS want CSPO to present a semiannual SAFE
briefing to the DDCI, D/DIA, DIA/EU, DIA/DS, 0/ICS, CIA/DDI, and
CIA/DDA. CIA/OIR and CIA/OIT disagree that such a briefing should be
specified as a matter of course.
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