MEMORANDUM OF AGREEMENT F0R OIT DISPERSED OFFICE SUPPORT TO OSWR

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP91B00060R000100150019-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 18
• Document Creation Date: December 27, 2016
• Document Release Date: July 31, 2013
• Sequence Number: 19
• Publication Date: March 16, 1988
• Content Type: MEMO

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ADMINISTRATIV RNAL USE ONLY
MEMORANDUM OF AGREEMENT
FOR
OIT DISPERSED OFFICE SUPPORT
TO OSWR
16 MARCH 1988
(Becomes UNCLASSIFIED if the attachment is removed.)
ADMINISTRATI TERNAL USE ONLY
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Declassified in Part - Sanitized Copy Approved for Release 2013/07/31: CIA-RDP91B00060R000100150019-9
UNCLASSIFIED
Memorandum of Agreement
for
OIT Dispersed .Office Support to OSWR
1. BACKGROUND
The Office of Information Technology (OIT) and the Office of
Scientific Weapons Research (OSWR) are jointly involved in the
development and support of Automated Data Processing (ADP) systems
whose success is crucial to the Agency. This Memorandum of
Agreement (MOA) recognizes the importance of a smooth working
relationship between OIT and OSWR, and establishes an OIT Dispersed
Office Support (DOS) unit within OSWR. The OSWR DOS unit will
ensure that these ADP activities are responsive to the priorities of
OSWR; foster better communications between system implementors and
the customer; greatly enhance the implementors' understanding and
knowledge of customer activities; and provide for customer
visibility into the system development and maintenance process.
2. FUNCTION
This unit will be the first DOS component established within the
Directorate of Intelligence (DI). The OIT staffers will be joining
the Information and Scientific Systems Division (ISSD), an
established ADP component of approximately thirty ADP professionals.
ISSD is one of nine division-level components within OSWR that
report to the Director of OSWR. The function of the unit will be to
provide the following developmental and support activities:
2.a. Programming large scientific computing tasks to include CRAY
FORTRAN models, developing new methods to display computer
output graphically, investigating Artificial Intelligence
application for OSWR analysts, and developing optimization
techniques to maximize the use of the mainframe computers.
2.b. Developing algorithms to process signals in support of weapons
systems analysis, tuning data processing techniques to improve
data input/output processes, and implementing software to
support the operations of the data management library.
2.c. Managing and supporting the Technical Analysis and Display
System (TADS) - a complex graphics system to examine technical
data used by the systems divisions.
2.d. Programming PC and database applications for OSWR analysts,
providing consulting activities for OSWR programmers and
analysts, and introducing new ADP techniques into the
production offices.
UNCLASSIFIED
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UNCLASSIFIED
3. OIT MANAGEMENT IMPLICATIONS
OIT and OSWR agree that a DOS unit shall be established within OSWR.
The management implications of this agreement are as follows:
3.a. The DOS unit shall be composed of MZ, IN and, ISW careerists,
and contractors. (MZ is the career service for OIT. IN is the
career service for computer professionals in the DI. ISW is
the career service for OSWR.)
3.b. OIT shall nominate an MZ careerist to serve as the manager or
deputy manager of the DOS unit as designated by OSWR. This MZ
careerist will be referred to as the Senior MZ Manager.
3.c. The Director of OSWR shall have the right to interview and
approve the individual recommended by OIT for the Senior MZ
Manager position. OIT shall make all MZ personnel assignments
to the unit.
3.d. The DOS unit shall be responsible for writing or reviewing the
annual Performance Appraisal Reports (PAR's) for the members
of the DOS unit with the following caveat: each employee's PAR
shall have either the primary or reviewing comments written by
a manager from that employee's own career service. The Senior
MZ manager shall have his/her PAR written by the appropriate
OSWR manager and reviewed by Chief, Development Group (DG),
OIT. The DG Chief shall review the Senior MZ manager's
performance with respect to adherence to OIT development
standards, policies, and practices.
3.e. The Senior MZ Manager shall provide OIT category and promotion
recommendations for the MZ DOS unit members to the OIT/DG
career sub-panel. He/she will participate in OSWR panels to
the extent desired by OSWR. The Senior MZ manager will attend
periodic OIT/DG project status meetings.
3.f. OIT shall be responsible for providing six MZ positions and
OSWR will provide one ISW position that will be converted to
the MZ career service. This converted position is subject to
OSWR recall with the stipulation that OSWR provide adequate
advance notice to OIT. All seven positions shall be on the
Table of Organization of OSWR. (See Attachment)
3.g. OIT shall be responsible for staffing the seven MZ positions
with the appropriate MZ personnel. OIT personnel shall be
assigned to the DOS unit for a tour of duty. The MZ personnel
assigned to the DOS unit will have an appropriate mix of
skills and experience. In the event that OIT cannot fill the
MZ position, OIT may request that OSWR nominate a candidate.
The staffing level shall be reviewed annually by OSWR and OIT.
Should OSWR desire to increase the number of MZ personnel in
the DOS unit, it shall provide the requisite number of ISW
positions and convert them to MZ.
UNCLASSIFIED
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UNCLASSIFIED
3.h. The existing OIT rotational program with OSWR will be
eliminated. As a transitional vehicle, all existing
rotational agreements will be honored as part of the DOS
program.
3.i. All DG/OIT applications development and maintenance activities
for OSWR will be done by the DOS unit. (See Attachment)
4. OSWR MANAGEMENT IMPLICATIONS
In addition to other responsibilities defined in the MOA, the DOS
unit shall:
4.a. The DOS unit manager shall be responsible for managing the
resources of the unit to maximize the responsiveness and
quality of ADP services to OSWR by developing and maintaining
an ADP strategic plan. The unit manager shall review all
requests for work, and shall provide formal estimates for
accomplishing the work, along with recommended alternatives,
if any. The unit manager shall ensure that ADP development
and support activities follow OIT standards, while responding
to the priorities and requests of OSWR. The final decision
for work priority and approval shall reside with OSWR.
4.b. OSWR shall be responsible for funding any ADP equipment,
software, and contractors required to accomplish the work of
the DOS unit. The DOS unit manager shall be responsible for
budget formulation by preparing estimates and cost
justifications for DOS efforts. The DOS unit manager shall be
responsible for appointing the Contracting Officer's Technical
Representatives for the DOS unit's contracting efforts. OSWR
shall fund appropriate project related ADP training for all
personnel assigned to the DOS unit.
4.c. OSWR shall be responsible for establishing a mechanism for
reviewing, screening, selecting, and prioritizing ADP
requirements for OSWR.
4.d. OSWR shall be responsible for defining the functional
requirements, participate in reviews and conduct formal
acceptance tests for systems deliverables, where appropriate.
4.e. OSWR shall use the DOS unit manager as the focal point for
identifying and coordinating ADP or communications activities
which can reasonably be expected to affect the OIT services
network.
UNCLASSIFIED
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STAT
STAT
UNCLASSIFIED
4.f. OSWR shall provide the DOS unit with working space, clerical
support, and ready access to an adequate number of terminals
and printers.
5. OIT/DG CENTRAL SERVICES
OIT/DG will continue to centrally:
5.a. Manage the careers of the MZ DOS unit staff personnel.
5.b. Establish and enforce development standards, guidelines and
methodologies.
5.c. Through a senior technical review panel, ensure that all
developmental efforts, including those managed by the DOS
unit, comply with applicable standards for architecture and
development, unless otherwise exempted.
6. OIT CENTRAL SERVICES
OIT will continue to centrally define the architecture, install and
maintain the Agency-wide communications and computing systems.
7. AUTHORITY AND IMPLEMENTATION DATE
The approving signatures affixed to this MOA shall constitute its
authority. The OIT DOS unit shall be constituted and formally begin
operations within ten days of the latest approving signature date.
This MOA can be changed with the approval of both offices and shall
remain in effect until formally rescinded by either office.
Attachment
DOS Projects and Personnel
CONCITR?
'71171-ctor
Office?of Scientific and Weapons
-2//iggi yy
Research Date
e4ft ctor, Ore of Initiation Technology 14(74./JEF
UNCLASSIFIED
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STAT
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,N1S-rv/ DX? 601
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11.+?11,==!.....?111?????
MEMORANDUM FOR: Director of Information Technology
STAT FROM:
25 FEB 195.8
Director, Office of Scientific and Weapons
Research
SUBJECT: Decentralized ADP Support
REFERENCE: Memorandum dated 20 January 1988
Eot-
CIT/nIs,
Lo,acs ED "
29 FEB 1988
1. With one exception, I concur with everything in the 20 January 1988
"Draft Memorandum of Agreement for CIT Dispersed Office Support to OSWR." The
exception is the grades of the proposed slots to be provided by CIT. As I'm
sure you are aware, the Chief/Information and Scientific Systems Division/OSWR
and the Chief/Development Group of CIT held a final negotiating session in
December 1987. They concurred on all issues except the grades, and it was
agreed to leave that issue on the table for office director consideration.
2. The concept of a Dispersed Office Support unit within OSWR was
originally presented to the DI in the spring of 1987 by the Director of CIT in
a briefing to the Director of OIR. Of course, CIT had held preliminary
discussions with OSWR and OIR. Among other items a chart was presented (a
copy of which is attached) that outlined the Staff and Positions proposed for
the unit. The following table includes a comparison of that chart with the
positions listed in the Draft MOA, and a suggested alternative.
Proposed in
1987 Briefing
Positions in
Draft MOA
Proposed
Alternative
Total Positions
Total Points
ADMINISTRATIVE - INTERNAL USE ONLY
STAT
STAT
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STAT
QTAT
STAT
STAT
STAT
STAT
SUBJECT: Decentralized ADP Support
3. I feel strongly that both the GS-14 and GS-15 positions should be
included because of necessity, historical precedent, and a previous OIT
commitment. As you noted in your memorandum the TADS COTR position has
traditionally been a GS-14 position, commensurate with the budget and
contractor personnel responsibilities involved. In the summer of 1986, Mr.
agreed to try and build the level of OIT's support to OSWR partway back
to its previous commitments. That involved keeping the TADS support at the
level of three people, which had been in the original Congressional allocation
for TADS; one of these was the GS-14 COTR. Three other people were to be
provided, including a GS-15 supervisor, to rebuild the PROJECT TRAJ effort and
to get OIT more directly involved in the applications development for the
coming CRAY computer. As former head of the Applications Directorate/ODP, you
may recall more about PROJECT TRAJ than I do, but I understand that it was a
large and successful support effort (always greater than six staffers, mostly
senior people). In August 1986 assigned . then a
GS-15, to supervise the OSWR support effort. At that time,
was already working as the-TADS COTR in the traditional GS-14 position.
4. When
decided to leave the effort agreed to
accept a GS-14 IN Careerist as a rotational to OIT, to
perform those duties. The rotational paperwork was held by OIT pending
creation of the DOS unit. While assumed those duties, including
reporting to OIT management, his status was held in limbo regarding his
position; Following the DOS presentation by the D/OIT, OSWR reorganized its
major ADP unit into a division level component and included the DOS people as
integral to the unit. Specifically, we designated the Senior MZ person as the
Deputy Division Chief and the TADS COTR to head a Branch dedicated to. TADS
support and development.
STAT 5. has been acting in the role proposed in the MOA for many.
months and it is clear that he is performing a valuable service for both OIT
and OSWR. His contacts within OIT have helped both offices improve operations
and head off problems. OSWR has traditionally been an extremely heavy user of
STAT nearly every service OIT provides and presence in OSWR has greatly
aided the flow of information and plans between OIT managers and OSWR,
particularly at the middle manager level. Those duties and his management
responsibilities have been extremely valuable to OIT and OSWR, but he doesn't
have time to be the COTR of a large project like TADS.
2
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STAT
SUBJECT: Decentralized ADP Support
6. Based on the clear intent of OIT, our resultant actions, and the
great responsibilities of the two senior MZ positions, I feel the MOA should
be modified to reflect my alternate proposal. I think the concept of the DOS
unit is excellent and I'm told has done a great deal already toward making the
ADP fraternity in the Agency feel more like a team rather than adversaries. I
look forward to continuing to strengthen that bond and to working toward a
better future.
Attachment
3
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Current Staff -
STAFF
POSITIONS
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ADMINISTRATIVE - INTERNAL USE ONLY
MEMORANDUM OF AGREEMENT
between
16 March 1988
Amended - 7 June 1988
THE OFFICES OF SCIENTIFIC AND WEAPONS RESEARCH and INFORMATION TECHNOLOGY
for
DISPERSED OFFICE SUPPORT
1. BACKGROUND
The Office of Information Technology (OIT) and the Office of Scientific
Weapons Research (OSWR) are jointly involved in the development and support of
Automated Data Processing (ADP) systems whose success is crucial to the
Agency. This Memorandum of Agreement (MCA) recognizes the importance of a
smooth working relationship between OIT and OSWR, and establishes an OIT
Dispersed Office Support (DOS) unit within OSWR. The OSWR DOS unit will
ensure that these ADP activities are responsive to the priorities of OSWR;
foster better, communications between system implementors and the customer;
greatly enhance the implementors' understanding and knowledge of customer
activities; and provide for customer visibility into the system development
and maintenance process.
2. FUNCTION
This unit will be the first DOS component established within the
Directorate of Intelligence (DI). The OIT staffers will be joining the
Information and Scientific Systems Division (ISSD), an established ADP
component of approximately thirty ADP professionals. ISSD is one of nine
division-level components within OSWR that report to the Director of OSWR.
The function of the unit will be to provide the following developmental and
support activities:
2.a. Programming large scientific computing tasks to include CRAY FORTRAN
models, developing new methods to display computer output.
graphically, investigating Artificial Intelligence application for
OSWR analysts, and developing optimization techniques to maximize
the use of the mainframe computers.
1
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2.b. Developing algorithms to process signals in support of weapons
systems analysis, tuning data processing techniques to improve data
input/output processes, and implementing software to support the
operations of the data management library.
2.c. Managing and supporting the Technical Analysis and Display System
(TADS), a complex graphics system to examine technical data used by
the systems divisions.
2.d. Programming PC and database applications for OSWR analysts,
providing consulting activities for OSWR programmers and analysts,
and introducing new ADP techniques into the production offices.
3. OIT MANAGEMENT IMPLICATIONS
OIT and OSWR agree that a DOS unit shall be established within OSWR. The
management implications of this agreement are as follows:
3?a?
The DOS unit shall be composed of MZ, IN, and ISW careerists, and
contractors. (MZ is the career service for OIT. IN is the career
service for computer professionals in the DI. ISW is the career
service for OSWR.)
3.b. OIT shall nominate an MZ careerist to serve as the manager or deputy
manager of the DOS unit as designated by OSWR. This MZ careerist
Will be referred to as the Senior MZ Manager.
3?c?
The Director of OSWR shall have the right to interview and approve
the individual recommended by OIT for the Senior MZ Manager
position. OIT shall make all MZ personnel assignments to the unit.
3.d. The DOS unit shall be responsible for writing or reviewing the
annual Performance Appraisal Reports (PARs) for the members of the
DOS unit with the following caveat: each employee's PAR shall have
either the primary or reviewing comments written by a manager from
that employee's own career service. The Senior MZ manager shall
have his/her PAR written by the appropriate OSWR manager and
reviewed by Chief, Development Group (DG), OIT. The DG Chief shall
review the Senior MZ manager's performance with respect to adherence
to OIT development standards, policies, and practices.
3.e. The Senior MZ Manager shall provide OIT category and promotion
recommendations for the MZ DOS unit members to the OIT/DG career
sub-panel. He/she will participate in OSWR panels to the extent
desired by OSWR. The Senior MZ manager will attend periodic OIT/DG
project status meetings.
2
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3.f. OIT shall be responsible for providing six MZ positions and OSWR
will provide one ISW position that will be converted to the MZ
career service. This converted position is subject to OSWR recall
with the stipulation that OSWR provide adequate advance notice to
OIT. All seven positions shall be on the Table of Organization of
OSWR. Upon termination of this MOA the positions referenced in the
Attachment will revert back to their respective offices.
(See Attachment 3)
3.g. OIT shall be responsible for staffing the seven MZ positions with
the appropriate MZ personnel. OIT personnel shall be assigned to
the DOS unit for a tour of duty. The MZ personnel assigned to the
DOS unit will have an appropriate mix of skills and experience. In
the event that OIT cannot fill the MZ position, OIT may request that
OSWR nominate a candidate. The staffing level shall be reviewed
annually by OSWR and OIT. Should OSWR desire to increase the number
of MZ personnel in the DOS unit, it shall provide the requisite
number of ISW positions and convert them to MZ.
3.h. The. existing OIT rotational program with OSWR will be eliminated.
As a transitional Vehicle, all existing rotational agreements will
be honored as part of the DOS program.
3.i. All DG/OIT applications development and maintenance activities for
OSWR will be done by the DOS unit. (See Attachment 1)
4. OSWR MANAGEMENT IMPLICATIONS
In addition to other responsibilities defined in the MOA, the DOS unit
shall:
4?a?
The DOS unit manager shall be responsible for managing the resources.
of the unit to maximize the responsiveness and quality of ADP
services to OSWR by developing and maintaining an ADP strategic
plan. The unit manager shall review all requests for work, and
shall provide formal estimates for accomplishing the work, along
with recommended alternatives, if any.. The unit manager shall
ensure that ADP development and support activities follow OIT
standards, while responding to the priorities and requests of OSWR.
The final decision for work priority and approval shall reside with
OSWR.
3
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4.b. OSWR shall be responsible for funding any ADP equipment, software,
and contractors required to accomplish the work of the DOS unit.
The DOS unit manager shall be responsible for budget formulation by
preparing estimates and cost justifications for DOS efforts. The
DOS unit manager shall be responsible for appointing the Contracting
Officer's Technical Representatives for the DOS unit's contracting
efforts. OSWR shall fund appropriate project related ADP training
for all personnel assigned to the DOS unit.
4.c. OSWR shall be responsible for establishing a mechanism for
reviewing, screening, selecting, and prioritizing ADP requirements
for OSWR.
4.d. OSWR shall be responsible for defining the functional requirements,
participate in reviews and conduct formal acceptance tests for
systems deliverables, where appropriate.
4.e. OSWR shall use the DOS unit manager as the focal point for
identifying and coordinating ADP or communications activities which
can reasonably be expected to affect the OIT services network.
4.f. OSWR shall provide the DOS unit with working space, clerical support,
and ready access to an adequate number of terminals and printers.
5. OIT/DG CENTRAL SERVICES
OIT/DG will continue to centrally:
5?a?
Manage the careers of the MZ DOS unit staff personnel.
5.b. Establish and enforce development standards, guidelines and
methodologies.
5?c?
Through a senior technical review panel, ensure that all
developmental efforts, including those managed by the DOS unit,
comply with applicable standards for architecture and development,
unless otherwise exempted.
6. OIT CENTRAL SERVICES
OIT will continue to centrally define the architecture, install and
maintain the Agency-wide communications and computing systems.
4
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STAT
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ADMINISTRATIVE - INTERNAL USE ONLY
7. AUTHORITY AND IMPLEMENTATION DATE
The approving signatures affixed to this MOA shall constitute its
authority. The OIT DOS unit shall be constituted and formally begin
operations within ten days of the latest approving signature date. This MOA
can be changed with the approval of both offices and shall remain in effect
until formally rescinded by either office.
CONCUR:
2S JUN 1?98
Director, Office of Scientific and Weapons Research Date
i 6 JUN iJ-
Directo Office of:laoilation Technology Date
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DOS Personnel
ATTACHMENT 2
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ATTACHMENT 3
MZ Positions
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