HANDLING AND EXPLOITATION OF JAPANESE DOCUMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP81-00706R000100260056-2
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 24
• Document Creation Date: December 23, 2016
• Document Release Date: December 11, 2013
• Sequence Number: 56
• Publication Date: August 29, 1945
• Content Type: REPORT

Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
S2,01173
RT1PORT
F
C 0 1. R r
H DLI I G D 1; XrLc I T. T I 0 or
)OCIL1TS
29 Aw.:-,ust 1945
War Del,Rrt7,ent
1f1shington, D, C,
S-,F;01':11,151.
Declassified and Approved For Release @ 50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
rDeclassified and Approved For Release @ 50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
IPe War DDpartment
Conference on Handlink,!
Man and Exploitatien ol
japaile843 ? DOCII2orite
BL OF WITTE/ITS
MieSion o0 0 ? n ? ? ?
0 0 0 0 0 0
Organization
29 Al)gUSt 1945
Ewa?.
-
fleners1 Comments .0 ..... 2
Preliminary Report of. Recommendations 3
Item At Present Facilities for
Handling Japaneee Documents
in Washington 3
Itam.lp: Proposed Pian for
Handling Do cument 5
Item Ca Coordination with Ans 8
Item Proposal for Single Service
Document Center . ? 12
teM ES Plan for Reoenrch ? 15
Item 17: Personnel ? ? 0 0 0 0 0 0 17
Item at Allied Participation . ? 19
Tab A: Orgen12ation Chart and Flow Chart
Washington Document Center . 00 21
Tab Bt. Plan for Advance :Fchelon, WDC? . 22
SEMET
I\ ? Declassified and Approved For Release @50-Yr 2013/12/11: CIA-RDP81-00706R000100260056-2 A
Declassified and Approved For Release
SSCre.
Ay authority A.C?
4/
Date 29 Aug 45 (2,1L14ifl-)
Initdals
@ 50-Yr 2013/12/11: CIA-RDP81-00706R000100260056-2
311:01,ET War Department
Gonre:;oence on Handling
. and F.:xploitation of
Japanese .Documonts
AGENDA
. 29 Auguet 1945
1, CPENATO S'PATFSENT or OTJAMAN:
a, 1.1.e a on
he Assion or t,he conference on Handling and Exploitation
of Japanoan Documents iv to prepare an ox'rly and efficient plan for the
selection? n.vccua tion preoesing and finll disposition of documents
shortly to become aiail&l n Japanese occuploi areas.
b. .91Tanization of the Conference
so1*.O.Weatin
Ser4ice at
This conference was conducted by theMLlitxy Intelligonco
the di rection of the C. of 3.5 G-2, W.D.G.S.
bate:
Place:
29 August 1945
War Department, Pentagon Building
Room 2E-813
Participantot Navy Department
War Department
Chairman, Colonel S. P. Marland, Jr.
Executive, Mbjor IT. E. Stremlau
!bcretary? Captain Tiro L. Chan ?
Representatives:
Captain J. W. Gregory, U.S. .Navy
Captain Geoige Ph.el4tn? U.S. Rally
Committee I
Captain E. S.
Colonel W.
Colonel J. R.
Colonel L Ce
Colonel R. E.
Pearce, U. S. Navy
Dales, USMC (R)
Lovell, MIS
Strecker, AS
Doty MUM
Colonel J. Whitney, AC/AS-2
SECRET
6:) Declassified and Approved For Release @ 50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
7
!iv
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
IP
SECRET
O . General
Heretofore, captured enemy documents have constituted a
major source of intelligence, both at the theater level and at the wear
and Navy Department level, for the conduct of operations against the
enemy. The focus of interest now turns to exploitation of the documents
in japan for interests other than operational0 While it is felt that
many documents of an operational nature will still be of value to the
forces in the field, for security and control purposes? the need for such
documents is receding.
Hence, the several combat echelons atich formerly handled
documents, from the rifle company to the army headquarters, are no longer
involved in the document evacuation process. Field forces in the lower
echelons will merely insure that documents are located and safeguarded,
while the exploitation falls to the theater and the interested agencies
in the United States.
The theater will extract fraa documents that intelligence
which it needs for security and control, by means of fragmentary transla-
tions or photostat, and it will conduct preliminary exploitation of otIor
targets within its means. The latter responsibility will be governed
largely by the technical and scientific requirements set forth in, current
target books.
Final and complete exploitation will be conducted in the
United States. This conference will recommend the plan for the establish-
ment of the necessary machinery to conduct this exploitation in a manner
most advantageous to all concerned.
In preparation for the conference, the Chairman prepared a
tentative agenda, and proposed a preliminary report on the items of the
-agenda to serve as a framework for discussion during the conference.
The final report, with conourronce by all representatives
listod in Paragraph 1 1)0 abovee is submitted as the findings and recommen-
dations of this conference.
2
441.6tiPoei.
S. . MARIAM), "
Colonel, Infantry
Chairman
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
? War Department
Conference on Handling
SECRET end Exploitation of
Japanese Documents
29 August 1945
PRELIMINARY REPORT OF RECOMMENDATIONS
CONFERENCE 2N HANDLING AND EXPLOITATION OF
JAPANESE D1GUM7NTS
ITEM A: Present Facilities for Handling Japanese Document.
in Washington.
1. Agencies
ra DNI (0P-15 FE)
B. MIS (PACMIRS
c. rashington Document Center
2. Discussion
???,?????? WON% 9?20,61.
a. DNI (0Z-16 FE): The removal of some language personnel from the
translation section of OP-16 FE office is not to be construed as an inten-
tion by the Navy to minimize research and exploitation of documents in the
United States. The redisposition of Navy language personnel reflects a
need for additional language personnel abroad, and, pursuant to policies
in force in the Navy, language personnel in the United States must be
made available to the commanders in the theaters as needed. While the Navy
plans to continue document exploitation in the United States, its capacity
for production has been reduced below that which prevailed prior to the
occupation of Japan.
PACMIRS: As now contemplated by the war Department, PACMIRS will
perform substantially the same mission now in effect, except that
them) will be a greater measure of field representation and selection
of documents than exists at this time. Further, it is anticipated
that the great volume of documents which will be received from
3
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
111r--
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
IIP
SECRET
Jap.an tan:31; nucesearily preclude eaely detailed tramiation such .zas
PACERS is producing at this time, Initially PACMIRS will scan, evaluate
and index documents, assembling a library of documents for ultimate
translation as the need arises9 As in the case of OP-16 FE, a library
of documents is now held at PACMIRS for research purposes
co The Washington Document Center now serves as a clearing station
and @valuation board for all documents evacuated to the. United States,
The control of material from the field through this center to PACMIRF or
0P-16 FE is essential to the efficient handling of documents, having
sprung from the first Japanese Document Conference, held in December 1944,
The Washirgton Document Center forwards all documents relating to Army
interests to PACNaRS, while with respect to Navy documents, only those
considered by r:ashington Document Center to be useful are forwarded to
OP-16 FE, the remainder being destroyed.
4
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
IIP 411
SECRET War Department
Conference on Handling
and Exploitation of
Japanese Documents
29 August 1945.
ITEM B: Proposal for a Central Document Agency.
1. Problem
Toward a more efficient and systematic organization of document
ex
exploitation, a massing of efforts is herein considered that Navy, Army
and other devernment agency interests can be served from a central point.
2. Facts
a. Translation personnel are limited in quantity.
b. Numerous agencies, civilian as well as military, are interested in
the documents to be evacuated from Japan.
c. An overlapping interest in many documents is anticipated from
Navy, Army and other Government agencies.
d. The volume of material will preclude full translations by either
Army or Navy until scanning; evaluation and cataloging can be completed.
700
e. UDC, now staffed by Army andl\personnel? is closely-integrated
with OP-16-FE and PACIaRS.
3. Discussion
It is considered advisable at this time to incorporate Army and
Navy translating and research facilities into one working unit, to avoid
the confusion that would result from overlapping interests in documents
and the impossibility of making broad distribution of complete translations
to various research bodies. Duplication of effort is unavoidable where two
organizations with such similar interests are engaged in research at
widely separated points.
Since the Washington Document Center is the focal point for all
captured documents evacuated from the Far East; and since Op-16'4E and
PACMIle; are intimately associated with IMO, it is considered appropriate
that EDO expand to include those functions now performed by the translating
section of Op-16-FE and PACMIRS.
5
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
SECRET
The two document libraries (0P-614'E and PACMIRS) are now widely
separated, even though the documents in the libraries maybe closely
inter-related. This is inefficient, since the facilities of the libraries
should be readily available to both services. For orderly research: the
two libraries should be conselidated and should be located physically ad-
jacent to the translating agency.
It must be contemplated that ultimately AFPAC will be dissolved
and with it, ATTS? as well as all other translating agencies in the field.
These agencies may still be in possession of large quantities of documents
at the time of dissolution. Pursuant to the general direction of this
conference, the final repository will fall to the responsibility of the
Washington Document Center.
While Camp Ritchie offers the physical facilities for document
translation and storage, it is felt that this post will not be available
for 'ear and Navy department use for the period of time contemplated for
document exploitation. Further, the location of a central document research
center at Camp Ritchie will prove awkward and inefficient to the many
interested Government and civilian agencies situated in Viashington. It
is doubtful that the full advantage of the document research center can
be corepletely realized unless it is placed in reasonable proximity to the
using agencies. ,DNI expresses Navy nn4nion that inter-eervice participation
could not be effected beyond the limits of naihington. Recognizing the
Army effort toward minimizing Army strength in the Military District of
Washington, it is felt that consideration should be given to locating the
central document research center in close proximity to rashington in order
that it may effectively serve its purpose.
4. Recommendations
a. That 103C be reinforced by the translation section, 0p-16-FE
and PACMIRS, and that this agency be reorganized to perform the mission
described in paragraph 4b. Hereafter in this report the name _DC will
refer to the proposed ArmyeNavy Document Absearch Center.
6
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
? 111 IIP
SECRET
-
b. That this organization be given the following mission:
(1) Supervise selection and evacuation of Japanese documents
from the Far East to Washington.
(2) Receive and process incoming documents and make available
to representatives of authorized agencies
(3) Catalogue documents and maintain active library for all
authorized agencies.
(4) Insure continuous dissemination of information on material
available for research.
(5) Make arrangements for final repoeitory for all captured
documents resulting from the Japanese r:ar,
c. That facilities be made available in Washington to accomodate
Me, its library and the research functions vhich it will embrace.
d. That A. C. of S., G-2 and DNI appoint a committee to secure the
physical facilities necessary to implement the foregoing recommendations.
7
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
gip War Department
SECRET Conference on Handling
and Exploitation of
Japanese Documents
29 August 1945
ITEM C: Coordination with ATIS.
1, Problem
Implementation of proposed representation of Washington interests
in Japan is herein considered,
2. Facts
a. Commander-ineChief? AFPAC has approved the f. C. of S., G-2's
request for joint and/or Allied representation in Tokyo for the purpose of
representing Washington interests,
be AFPAC Basic Intelligence Plan of occupation of Japan, dated 8
August, includes the following provisions with respect to documents&
(1)
"It will . . be necessary for language detachments to
select for evacuation through normal channels to Allied Translator and
Interpreter Section, GHQ, only such documents as are of immediate' general
importance."
(2) "Documents which cannot be so left (in place) must be care-
fully collected in central repositories to await final disposition."
(3) "A great number of agencies will be searching for documents
and it is required that all such agencies register with the . eATIS
They are free to collect what documents they require but permission to
take them out of the area must be obtained from ATIS ."
(4) "There will be types of documents which can only be effi-
ciently evaluated in Washington or which require sdetailed analysis and
research. These classes of documents will be sent to ATIS, for action,"
(5)
"A more difficult problem arises regarding the selection of
documents which as a matter of policy must not be left in Japan, such as
those dealing with the war efforts and organization of the armed forces
and the war diaries and studies of the various campaigns. It will be
necessary for all such documents to be specially listed and marked as
documents that must be eventually evacuated or destroyed."
a
BECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
SECRET
(6) "Those (documents) -required by Japanese government and
command agencies operating under United States control remain
accessible to Japanese authorities concerned."
(7) "GHQ AFPAC is responsible for the following:
(a)
Coordination of all matters of inter-service relation-
ship regarding documents;
(b)
Direction on the types of documents which must be left
in place and those which are required for ultimate evacuation from Japan:
(c) Arrangement for making available to the Navy records
required
by them:
(a)
(0)
Liaison with IIRS, 7ar Department, and
Documentpolicy problems and procedures."
3. Discussion
The selection of Military, Technical, Foientific and General
documents in Japan is governed substantially by the Theater A. C. of S.,
G-20 acting on current target books published by the War Department and
the specific interests of specialist teams. The handling of the selected
documents is controlled entirely by ATIS until evacuation to the U.S.A.
is initiated.
The theater commander indicates in Basic Intelligence Plan above,
that a close inter-service relationship will be maintained with respect
to documents in Tokyo Hence, field agencies of Navy, Air Forces and
Ground Forces will focus through ATIS for all document activity.
Further, since ATIS is inter-service in function and organization,
it is considered desireable that the inter-service nature of the document
-
handling organization be continued in the echelons above ATIS. Thus the
advance echelon of PACMIRS (lea above) should logically, in light of -
ITEM B, become the advance echelon of ADC in order to achieve close
9
SECRET
Declassified and Approved For Release @ 50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
SECRET 4111
coordination and efficiency at the Tokyo level. This agency should include
specialists trained and briefed in current interests in Washington to in-
sure the high quality of the documents being evacuated.
The actual plan for integrating the advance echelon of MC into
ATIS in such a may as to serve its mission without duplication of ATIS"
effort will necessarily be worked out on the ground. It is considered
advisable, in view of the complexity of the inter-aervice, inter-allied
nature of the advance echelon, WDC, that liaison be established with
AFFAC? A. C. of S.0 G-2 by a party of at least one Naval and one Argy
officer to proceed at once to Tokyo to make plans and preparations for
orderly and agreeable installation of the advance echelon.
One consideration which should be given to the relationship with
ATIS is the assurance that such advance echelon personnel as maybe
installed at Tokyo level are not diverted from their primary effort of
serving Washington interests. This should be settled by liaison party
above.
DNI has initiated communications to the Cammander-in-Chief?
Pacific, to determine availabili'y of Navy personnel for support of the
forward echelon, TIEC.
4. Recommendations
a. That not later than 1 October ;945, an advance echelon, WEIC be
ordered to AFPAC for temporary duty (TAB B),
b. That this advance echelon remain at AMC for approximately 90
to 120 days, depending upon the volume of documents passing through ATTS.
For the purposes of insuring continuous intimacy with 'geshington interests,
the personnel of the advance echelon maybe rotated as appropriate.
c. That in line with theater policy of inter -service document handling,
advance echelon consist of Army and Navy personnel.
10
SECRET
Declassified and Approved For Release @ 50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
SECRET
d. That the liaison party from 1VDC report to the A. C. of S., 0-29
AFPAC and appropriate Naval authority at an early date.
e. That the A. Co of Sop 0-2s nar Department, and the A. C. Of '9c? 0-21
AFRIC exchange comments on the mission of the advance echelons UDC in order
to fix the responsibilities of the unit in the field.
f. That the mission of the WDC advance echelon in Tokyo be as
follows:
(1) Coordinate with ATIS to insure dissemination of rashington
requirements.
(2) Select and evaluate pertinent military documents on the basis
of interests at 7ar and Navy Department level.
(3) Expedite the flow of all documents desired by Government agencies
in tashington.
(4) Uhintain close contact with the rashington Document Center
to insure knowledge of current requirements.
(5) In special cases, establish liaison in the field with exist-
ing Government field agencies such as ASF, TAIC, etc., for particular
activity relating to documents.
(6) Keep VDC advised on availability of key prisoners in
relation to documents.
(7) Coordinate. with ATIS to secure full translations of selected
documents by utilizing local Japanese translators.
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
11, Department
Conference on Handling
and Exploitation of
SECRET Japanese documents
29 August 1945
ITEM D: Proposed Plan for Handling Docuslento
l. Problem
Although numerous technical, scientific and other intelligence
teams will select documents in Japan for exploitation in the United States,
it is herein considered advisable that all captured documents, regardless
of their content, be retained in one central library.
2. Facts
Inefficiencies inherent in present plan for handling documents
include the following.
a. Large volumes of worthless documents are transported to the U.S.A..
u. Nisguided selection fails to evacuate items that are of interest
at War and Navy Department level.
c. Failure to appreciate priorities causes excessive delays in
evacuation channels.
d. No provision has been made for an ultimate repository for all
documents now on hand in Army and Navy research agencies and in the hands
of field agencies and in Japan.
3. Discussion
a. Functionally, documents in Japan fall into two classes for
exploitation: (1) those of primary interest to Army and Navy, (2) those
of primary interest to other government agencies.
(1) Those documents of primary interest to Army-and Nav-sr will be
seized in the field by special teams operating under theater CIC and will
be evacuated to ATIS in accordance with procedure now in effect. ATIS
Will extract from those documents that information which pertains to matters
of interest to the Supreme Allied Commander and will continue the flaw of
documents to the Washington Document Center for research and translation aa
appropriate by Army and Navy research and language personnel.
(2) Those documents of primary interest to other government agencies
12
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
? .
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
SECRET
e/
are those which are considered by specialized tames in the field to merit.
further research. These documents in many cases will be partially ox-
ploited in the fielde Interested agencies will then assemble those decree-mt.:
which are to be returned to the United States, label them with identifying
numbers and letters, and initiate their evacuation according to methode
prescribed by the theater commander. Thus, the documents will reach
Allied Translator and interrogator Section where they will be scrutinieed
for operational material by ATIS? and by TIDO (Adv) for 7ar and Navy
Department interestee, then evacuated to Walhington Document Cueter
Viashington Document Center rill register the document, prepare a file card
on its general content, and place it in the document library (See ITEM 11).
The interested agency rill then be advised that the document is availab1e
for further research. If MC (Adv) finds the document to contain informa6Jou
of a military nature, a letter of transmittal accompanying the document
will so indicate in order that VDC research interests can be served, as
well as the agency initleting evacuation.
Some documents of no special military interest, but of obvious
value to other government agencies may arrive at ATIS without having been
selected by specialist teams in the field. These will likewise be ev-
acuated to UDC.
(3) It is felt that the presence of UBC (Adv) at ATIS can sub-
stantially correct the inefficiencies hated in Paragraphs 1; a, b? and
C, above. Guided selection and supervised evacuation of high grade
material will imeasurably improve the present document-handling situation,
h. Recommendatione
a. That all captured documents be retained in the rDC library until
their research value is no longer significant, or until they may be
reclassified, whereupon documents having no military value will be trano-
ferred to another Government library.
b. That normally all documents selected in the field for further
13
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
IP
SECRET
research in the U.S.A. will be retained in the WC library where research
w!11 be accomplished. In certain circuratences, where the nature of the
document is not suitable for library reseal'oh? the do.7.'nent may be
loaned from the vTIC library for laborsten7 or other research. In any
event, UDC will have authority to retain all captured documents subject
to National policy until such time as the document is considered by VDC
to be of no further use to the Army or Navy.
114
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2 ?
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
111
SECRET
ITZM E: Plan for Research.
1. Problem
War Department
Conference onHandling
and Exploitation of
Japanese Documents
29 Itugust 1945
Toward a greater efficiency in Mmy and Navy research activity,
and toward rendering increased service to other government agencies, the
plan herein considered contemplates a centralized research situation
under joint Pemy and Navy authority.
2Q Facts
Document research in Army and Navy projects is now being conduc-
ted separately through respective document libraries, and translator groups.
b. An unavoidable duplication of effort and deficiency in coordina-
tion of findings rezults from the present seperate retearch procedure.
c. Government agenciee other than 77er And Navy Department, as well
ac civilian institutions, arc showing increasing interest in potential
document sources in Japans,
3c, Diecussion
The establishment of WDC (ITEM B) will provide for one all-
inclusive library for Army Navy or joint .research. ?Mile the major
service interests will be directed toward documents of a military nature?
it is impossible to segregate "non-military" documents from military
research. Thus, those documents primarily of scientific or technical
nature must be considered of value to Army and Navy researchers.
Non-military Government agencies will desire access to Japanese
documents, and in many cases it is anticipated that numerous agencies
will desire a particular document at one time. Especially will this be
true of commercial institutions in which a competitive attitude nay be
a motivating influence. In fairness to all authorized agencies, and toward
15
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
1111
SECRET
insuring an orderly service to civilian interest, it is considered
desireable to make documents available for civilian research in the PDC
library. In extraordinary eases only will documents be released from 11DC
on loan to authorized agencies outside of the library.
In this way, translation and exploitation can be coordinated
so that duplicate translating is divitied? and all reports of research are
made available to the Army and Navy.
Translations that have been completed in the field will also be
furnished to the MC library, along with original documents. Thus, all
captured documents resulting from the Japanese war will be concentrated
in one place; all research agencies will conduct their research at that
location with few exceptions; translation and exploitation will be
coordinated and orderly.
30 Recommendations
a. That Me library embrace all captured documents and all transla-
tions resulting from the Japanese Ler.
b. That in accordance with current procedure, bulletins and
accession lists be furnished authorized agencies by PDC.
c, That government or civilian agencies, authorized in accordance with
National policy to have access to the library, be furnished library and
research facilities at PDC.
cL That copies of all civilian translations and research reports re-
eulting from captured documents be furnished the VDC library to avoid
duplication of effort by Army and Navy egencies.
e. That an arrangement be made mith the Library of Congress to deter
-
Eine the interests of that institution with respect to documents found to
be of no research value in VIDC? but contairriLg information of general ov
academic interest.
f. That Army and Wavy document research be conducted at WDC with
the aasistance of Axlysy an Savy transiatoree
16
SECRS?
Declassified and Approved For Release @50-Yr 2013/12/11: CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @ 50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
. . .
IP SECRET IIP uar Ltepramment
Conference on Handling -
and Exploitation of
Japanese Documents
29 August 19h5
ITE! Ft Personnel
1. Problem
Redistribution and possible reinforcement of existing organiza-
tions will be necessitated by the foregoing proposals submitted by this
conference?
2. Facts
a? The availability of qualified Japanese translators in a fixed
limiting factor,
b. The establishment of a document-language agency will reduce over-
head and non-translator personnel requirements.
co Increases in Army strength in Washington are not desireable.
30 Discussion
em=.--ed.magrar.=raa?T.,
If a single service document center is established, OP-16 FE,
PAMIRS and UDC will be consolidated? Such translator and non-translator
personnel as now comprise OP-16 FE and PACHIRS will be adjusted to the
need of the single seiice center without increase in present strength
It is considered desireable? however, that the integrity of the Army and
Navy rvesentatives be preEerved as nearly as possible in the organization
and distribution of functions within the various components of the center.
Establishment of WDC(Wance) in Tokyo will initially reduce Wash-
ington strength to a minimum operating level capable only of receiving and
indexing incoming material. As the need for advance echelon at AFPAC de-
creases, personnel detailed to that orgam'zation can be withdrawn gradually
as the volume of work increases in the rashington area.
The imminent release from military service of ths bulk of the
armed forces will cause unrest among the key specialist personnel of
MDC who must be retained indefinitely in service, This factor, coupled with
the need for reducing army strength in the Military District of rashington,
SECRET
17
Declassified and Approved For Release @50-Yr 2013/12/11: CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
SECRFT.0
indicates the advisability of providing civil service positions for
certain qualified translator and nontranslator personnel.
3. Recommendations
a. That MC be expanded in accordance with ITEM Bp drawing upon
0p-16-FE and FACIES for personnel (TAB A).
b. That WM Advance Echelon consist of an equitable number of trans-
lator and non-translator personnels distributed between Any and Navy.(TAB B)
c. That advance echelon ITC-3 be empowered to engage through ATIS,
required Japanese civilian services for translation of selected documents
in Japan.
d. That advance echelon ruc, where appropriate and practicablep
return Japanese archivists with captured archives to insure orderly
disposition and exploitation in the United States..
18
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
lip War Department
SECRET uonference on Handling
and Exploitation of
Japanese Documents
29 August 1945
ITEM a: Allied Participation
1. Problem
The exploitation of documents in Japan is of interest to all
Allied forces engaged against the Japanece. To what extent will Allied
forces be permitted to exploit captured documents in the hands of U.S.
forces.
2u ailla
a The forces in the field include British participation in intern-,
gence activities.
h. Precedent in operating procedure of document research has leaned
heavily on BitiSh participation.
c. Informal inter-Allied agreement between the A. C. of S, 0-21, antf.
DMI rer Office provide: for USA responsibility in. research activities,
with British participation at the operating leveland British access to
desired items of intelligence value.
Discussion
While the scope of this conference precludes the fixing of
inter-Allied long-range relationship, it is felt that with respect to
document exploitation, no change in .present relationsble te indicated.
Extremely valuable personnel, both translator and non-translator,
are now being furnished by the British Cemmonwealth to PAMIRS. AFMC
informally offered concurrence to Allied pa'ticipetion in the advance
echelon organization contemplated in ITEM B.
The operational intelligence now in the hands of the British
through the efforts of combined agencies is probably of a more highly
19
SECRET
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
IP
SECRET
classified nature than any potenttal intelligence to be forthcoming
as a result of dooment rasea,704
The Conmander-5n-ChieZ, LFFAC is desigasted Supreme Allied
Carwandero
'13it1eh participation at this working level id denied at
this time it is doubtful that efficient operation of TIC can be assured.
4. Recommendation
That present Allied participation in document exploitation
be continued until =dined by U. S. policy.
SECRET -
20 -
Declassified and Approved For Release ? 50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2
?
? 'a
?
All
Declassified and Approved For Release @50-Yr 2013/12/11 : CIA-RDP81-00706R000100260056-2 11, ?
TAB A
ORGANIZATION CHART (TENTATIVE) WASHINGTON DOCUMENT CENTER
1-7CHIEP7-1M-WWNTITI
Stenographer
MUTT CHIEF, ARM'
t,eno spher
VI/Jur ANT
PERSONNEL SECTION,
Personnel Sgt .Maj.
filltMY RESEARCH
Chief
tnn 0.1-z'
!Control Officer
5 Translator r4
2 ist s
DOCTLIElir GROUP
IADMINISTRATIVE'SECTION
cf