DDS MICROFILM INFORMATION SEMINAR - 19 OCTOBER 1971

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00780R004200240008-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 14, 2016
• Document Release Date: December 10, 2002
• Sequence Number: 8
• Publication Date: September 23, 1971
• Content Type: MF

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2 3 SEP 1971
DD/S REGISTR
F Z L E
MEMORANDUM FOR: Mr. Coffey
SUBJECT : DDS Microfilm Information Seminar -
19 October 1971
1. I have now firmed up a date and schedule with
25X1 our microfilm consultant, for a microfilm seminar
for key Support Directorate personnel. This will be a specially
designed one-day session on Tuesday, 19 October which will precede
25X1 the third running of three-day seminar given to selected
Agency personnel from a'irectorates.
2. Based on your suggestion that a special program high-
lighting microform hardware as well as ongoing and projected DDS
microform applications would be of considerable interest to the
DDS office heads as well as other key DDS managerial personnel, I
planned to break the day into two sessions: (a) DDS office heads
and/or their deputies will be invited to attend a one and a half
hour morning session from approximately 0845 to 1015. They could
then proceed to your regular 1030 staff meeting. Time frames for
this session are not rigid and we could keep open all morning to
allow both the office heads and their deputies to attend. Also if
they cannot make it at 0845 and remain the full one and a half
hours they could come by just to see the hardware display and look
at microfilm applications from their own offices; (b) the after-
noon session from 1300 to 1630 hours will be for other key DDS
managerial personnel. This session will go into more detail on
microform systems analysis considerations, individual office appli-
cations, and allow time for questions and discussions.
3. In order to publicize this special one-day seminar, I
urge that it be made an agenda item on your office heads staff
meeting on 5 October 1971. At this meeting you could give the pro-
gram your backing and I would be prepared to brief the group,
answer questions and pass out the attached invitation from DDS to
DDS office heads with a listing of recommended participants, and an
outline of items to be covered in these half day sessions.
25X1
Chief, Support Services Staff
&fij,P-+i `~~I
S t do,ar~r
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MEMORANDUM FOR: Director of Communicates
Director of Finance
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
SUBJECT DDS Microfilm Informatiou Seminars
27 SEP 1911
1. We are holding a special one-day Microfilm Information
Seminar on Tuesday, 19 October. This seminar will precede the third
running of our in-house three-day Microfilm Information Seminar
given to selected Agency personnel from all directorates. The
special seminar will highlight microform hardware as well as on-
going and projected ])1)S Microfilm applications. We believe this
program will be of considerable interest to the DDS office heads
as well as other key DDS managerial personnel.
2. We plan to have two sessions. DDS office heads are
invited to attend ? one and a half hour morning session from approx-
imately 0845 to 1015. Where possible, we hope the office heads
will invite their deputies to attend either the morning or after-
noon session. Office heads can proceed from the seminar to my
regular 1030 staff meeting. The time frames for this session are
not rigid. After a fifteen to twenty minute introduction, we will
start demonstrating equipment and our microform applications to
date. If office heads cannot attend the entire session, they should
still plan to come by to see the hardware display and look at micro-
film applications from their own offices. This can be done at any
time during the session.
3. The afternoon session from 1300 to 1630 hours is for
other key DDS managerial personnel. Attached, Tab A, is a listing
of key DDS personnel we suggest be encouraged to attend the after-
noon session. You may make substitutions within your office but
please do not exceed the total numbers allotted your office. This
session will go more into detail on microfilm. analysis considera-
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 25X1
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tions, look at individual applications by office, and allow more
time for questions and discussions.
4. The seminars will be-conducted by nd
personnel from the Support Serum stAff. H. t~,o n...saa~.,.
5. Given the current interest in microfilming as a means to
reduce files and improve our ability to work with them, the seminars
should be a productive experienoe. Attached is an outline of the
seminar for your information. I would like to see you attend and
participate actively to make the seminars a success.
John W. Coffey
Deputy Director
for Support
Attachments
DDS/SSS/HEP:rf (22 September 1971)
Distribution:
1-Ea. Adse watts.
ADDS
1-SSS Subject
l-SSS Chrono
:Ii3S~' ;t; ~u Y
25X1
25X1
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MICROFILM SEMINAR FOR KEY MANAGERIAL PERSONNEL
Introduction
Recent Developments in Microfilming
Equipment and Applications Demonstration
Filming
Planetary -
Recordak Starfile RVI - films documents one at a time.
Rotary -
Bell and Howell Director II - very high speed camera with
automatic exposure control
High speed microfilming of continuous forms generated
by computer printouts
Jacket Stuffing and Duplicating
- NB Jacket Stuffer
- Recordak Duplicating/Printer 404
Retrieval
Cartridge - 3M 400 - 16mm roll film in cartridges
3M 500 - dry silver process for copies - 16mm
roll film in cartridges
Jacket - Fiche - 3M Executive fiche Reader/Printer
fiche copies of jackets
Aperture Card - Recordak 1824 Model MK6-l
Mohawk Systems - display of an automatic retrieval system
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APPLICATIONS AND MICROFORMS TO BE DEMONSTRATED
Office of Logistics
Micropublishing - Microfiche Format
Cable
Office of Finance
Obligation Status Reports - Rotoline/Cartridge
Vouchers - Planetary/Rotary/Cartridge
Payroll - COM/Cartridge
Office of Personnel
Qualifications Register - COM/Cartridge
Personnel Files - Test Project/Microthin Jackets
Office of Training
Agency Training Record - COX/Cartridge
Engineering Drawing/Aperture Card
Support Services Staff
Headquarters Regulations - Microfiche
down?cracin gad
detiasaiitc~~lon
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