CONSOLIDATED SAFE PROJECT OFFICE - MEMORANDUM OF UNDERSTANDING AND MANAGEMENT PLAN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP84-00933R000200070003-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 39
• Document Creation Date: December 12, 2016
• Document Release Date: March 21, 2002
• Sequence Number: 3
• Publication Date: November 30, 1977
• Content Type: MF

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ODP-4211-77
3 0 NOV 1977
MEMORANDUM FOR: Acting Deputy Director for Administration
STATINTL
Chief, Special Projects Staff/ODP
VIA Clifford D. May, Jr.
Director of Data Processing
SUBJECT Consolidated SAFE Project Office - Memorandum
of Understanding and Management Plan
REFERENCES a. Letter for D/DIA from DCI, dated
26 Sept. 1977
b. Memo for DCI from D/DIA, dated
30 Aug. 1977, subject - Management
of SAFE/ADISS Projects
1. The enclosed Memorandum of Understanding and Management
Plan have been prepared in accordance with the references, for
approval by the DCI by 1 December 1977.
2. Two iterations of drafts of these documents were
reviewed by OL, OF, OS, OP, ODP, OGC, OCR, Comptroller's Office
and DD/NFAC within CIA and informally within the DIA. Comments
from these offices were incorporated in the enclosed documents.
3. The formal coordination is with DD/NFAC, Comptroller,
OGC and A/DDA within CIA and is proceeding in parallel through
DIA to D/DIA.
4. The coordinated documents should be forwarded to
the DCI via the AD/DCI for signature and forwarding to D/DIA
for concurrence. The DCI may wish to contact the D/DIA by
phone since coordination is being carried out in parallel and
the DCI has the original.
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SUBJECT: Consolidated SAFE Project Office - Memorandum
of Understanding and Management. Plan
5. If further changes are required we stand ready to
respond at once.
STATINTL
Attachments: (As stated)
Memorandum of Understanding
Management Plan
References a and b
Distribution:
5 - DIA
1 - Acting DDA
1 - D/ODP
1 - DD/NFAC
1 - D/OCR
1 - Compt/CIA
1 - General Counsel/CIA
1 - ODP Registry
:mer (30 Nov. 1977)
STATINTL
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MEMORANDUM OF UNDERSTANDING
Between
The Director of Central Intelligence
The Director, Defense Intelligence Agency
SUBJECT: Joint Management of the Consolidated SAFE (Support
for the Analysts' File Environment) Project
REFERENCES: a. Letter for D/DIA from DCI dated 26 Sept. 1977
b. Memo for DCI from D/DIA dated 30 Aug. 1977;
subject - Management of SAFE/ADISS Projects
1. PURPOSE AND SCOPE - The purpose of this Memorandum
of Understanding is to set forth the basic agreements between
the Director of Central Intelligence and the Director, Defense
Intelligence Agency for [consolidating the CIA SAFE and DIA
ADISS Projects. This consolidation will enable] the joint
development of a computerized information handling system
servicing the needs of both CIA and DIA analysts. A Project
Management Plan (attached) defines operating procedures,
staffing needs, management methodology and oversight arrangements
as outlined in reference a.
2. BACKGROUND -- The Congressional Conference Report on
the FY 197 budgets for the two Agencies recommended coordinated
SAFE/ADISS development efforts to achieve "maximum commonality"
and hence cost savings. The two Agencies met initially in
October 1976 and frequently thereafter to identify areas that
are common to the two systems. During the fourth quarter of
FY-77 an independent contractor also conducted a study to
assess potential commonality of the two systems and a working
group under IC Staff leadership developed a plan for forming
a joint project office. In August and September 1.977 the
D/DIA and the DCI concurred in the immediate formation of a
joint project office as outlined in references a and b.
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SUBJECT: Joint Management of the Consolidated SAFE (Support
for the Analysts' File Environment) Project
3. TERMS OF THE AGREEMENT - It is hereby agreed that:
a. A joint project will be undertaken by CIA and DIA
to develop an information system capable of satisfying
both the CIA[analysts]requirements as described in the
CIA SAFE Functional Requirements Document and DIA require-
ments as specified in the ADISS Master Plan of 10 June 1977
and further refined in the DIA System Definition Study
initiated in August 1977. The system design[wi113 minimize5hou)~?
system cost by taking maximum advantage of opportunities
for common development and procurement of hardware and
software. The Project will be called SAFE, (Support for
the Analyst File Environment).
b. The responsibility for SAFE development will be
assigned to a jointly-staffed, Consolidated SAFE Project
Office (CSPO) which will receive administrative support
from the Director of Data Processing/CIA. CIA will
provide office space for the project.
c. The CSPO is responsible to the Director, CIA and
the Director, DIA for the satisfaction of validated
requirements within their respective Agencies. The
Project Director will be appointed by the CIA and the
Deputy Project Director will be appointed by the DIA.
The specific positions and time phasing of the initial
staff ((estimated at 26 CIA positions and 11 DIA positions).]
will be detailed in the Project Management Plan.
d. An annual Project Budget will be developed by
t Uf the CSPO with each Agency's share identified. Each
NC's Agency will include funds and positions for the SAFE Project
within its annual budget submission. Upon Congressional -~
b ' I approval'Pr unds will be transfers d to the CIA's Office
of Finance/DDA. j~ ? '6"'.~F
e. The CSPO will provide periodic reports4as uN~prs~f
outlined in the Project Management Plan. In addition, ,,: dousn9e C
an annual report will be submitted to the Director, CIA
and Director, DIA[on the degree of commonality, attendant
cost savings, and satisfaction of requirements--]
f. The CSPO will operate within the guidelines of
the attached SAFE Project Management Plan.
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SUBJECT: Joint Management of the Consolidated SAFE (Support
for the Analysts' File Environment) Project-
T)lrectorof Centra -Intelligence Date
Director, Defense Intelligence Agency
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SAFE
PROJECT MANAGEMENT
P L A N
1 DECEMBER 1977
PREPARED BY THE
CONSOLIDATED SAFE PROJECT OFFICE
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EXECUTIVE SUMMARY
The Congressional Conference Report on the FY 1977 Budgets
for the CIA and DIA recommended coordinated development of
the CIA's SAFE (Support for the Analysts' File Environment)
and DIA's ADISS (Advanced Defense Intelligence Support
System) projects. In August and September of 1977 the
Director, Defense Intelligence Agency and the Director of
Central Intelligence concurred in the immediate formation of
the Consolidated SAFE Project Office (CSPO).
The CSPO will be responsible for the development of a system
that satisfies the CIA and DIA Intelligence Analysts' and user
requirements as defined and validated by each Agency. This
effort will encompass not only the common requirements but
also those unique to each Agency. It will be directed towards
maximizing cost savings through common development, procurement
and service for both Agencies.
The CSPO will be staffed from both Agencies but housed within
C:CA for administrative support. It will be responsible to
the Directors of both Agencies for carrying out the mission
as stated herein under the guidelines specified in the Memorandum
of Understanding between the Director of Central Intelligence
and the Director, Defense Intelligence Agency (dated 1 December 1977)
The currently contracted (CIA SAFE and DIA ADISS) efforts will
be redirected to result in the selection of one prime contractor
to develop the SAFE System. Support contracts will be awarded
to support definition and analytical efforts of the CSPO.
The CSPO will report monthly, quarterly, and semi-annually
on the Program's progress and funding status to appropriate
authorities as identified in Section VI, Oversight and Reporting.
A jointly chaired CIA/DIA Steering Committee will review the
Project quarterly and will be available to resolve any inter-agency
problems.
Summarily and additionally, this plan:
o Describes the strategy for coordination and
establishes the structure for consolidated
management,
o Specifies joint funding arrangements for the
transfer of funds to the CSPO for development
and procurement actions,
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o Describes how user requirements will be
accommodated,
o Lists milestones for the planned development.
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Para.
P aqe
EXECUTIVE SUMMARY ........................... ii
ACRONYMS AND ABBREVIATIONS .................. Vi
SECTION I
INTRODUCTION
1.1
PURPOSE AND SCOPE OF PLAN ...................
1-1
1.2
MISSION .....................................
I-1
1.3
SYSTEM OBJECTIVE ............................
SECTION II
1-2
MANAGEMENT
2.1
APPROACH ....................................
II-1
2.2
PROJECT PHASING .............................
II-1
2.3
MAJOR PROJECT MILESTONES ....................
SECTION III
11-4
3.1
PROJECT DIRECTION ...........................III-1
3.2
STAFFING REQUIREMENTS .......................II1-3
SECTION IV
SYSTEM FUNCTIONAL REQUIREMENTS
4.1
RESPONSIBILITIES ............................
IV-1
4.2
CLARIFICATIONS AND RESOLUTIONS ..............
IV-1
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Para.
Page
5.1 BUDGET ...................................... V-1
5.2 OBLIGATION OF FUNDS ......................... V-1
SECTION VI
OVERSIGHT AND REPORTING
6.1 OVERSIGHT ................................... VI-1
6.2 REPORTING ................................... VI-1
ILLUSTRATIONS
Figure 1 (Design Schedule) ...................... II-5
Figure 2 (CSPO Organization) ....................III-5
Figure 3 (Annual Budget Cycle) .................. V-3
Table 1 (Staffing Estimates) ...................III-6
Table 2 (Reviews and Controls) ................. VI-2
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ACRONYMS AND ABBREVIATIONS
ADISS - Advanced Defense Intelligence Support System.
ADP - Automatic Data Processing.
ADSTAR - Automatic Document Storage and Retrieval System.
AIRES - Advanced Imagery Requirements and Exploitation
System.
CIA - Central Intelligence Agency.
COINS - Community On-line Intelligence System.
COMPT/CIA - Comptroller of CIA.
CSPO - Consolidated SAFE Project Office.
DCI - Director of Central Intelligence
DCP - Design Competition Phase of the initial CIA
SAFE Project.
D,/DCI/ICS - Deputy to DCI for the Intelligence Community Staff.
DDA - Deputy Director for Administration/CIA.
D/DIA - Director of Defense Intelligence Agency.
D/NFAC - Director of National Foreign Assessment
Center/CIA.
D,/OCR - Director of Office of Central Reference/NFAC/
CIA.
D/ODP - Director of Office of Data Processing/DDA/CIA.
DD/DIA - Deputy Director of Defense Intelligence Agency.
DIA - Defense Intelligence Agency.
NFAC - National Foreign Assessment Center.
NFIP - National Foregin Intelligence Program.
OCR - Office of Central Reference/NFAC/CIA.
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ODP - Office of Data Processing/DDA/CIA.
RCC - Deputy Comptroller/DIA.
RS or - Deputy Director for Resources and Support/
RS/DIA Comptroller/DIA.
SAFE Support for the Analysts' File Environment.
Sl? or - Systems Planning Office/DIA.
SP/DIA
VP - Vice Director for Production/DIA.
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INTRODUCTION
1.1 PURPOSE AND SCOPE OF PLAN
This document establishes the Consolidated SAFE Project
Management Plan under the guidelines delineated in the CIA/DIA
Memorandum of Understanding dated 1 December 1977. It provides
for the joint development of an information handling system which
will be designed to satisfy DIA and CIA intelligence requirements
as referenced in paragraph 1.3 of this Management Plan.
The management approach is based on the premise that an overall
system design can be developed. which will satisfy user requirements
of both Agencies. The goal of joint management is to reduce
development, procurement and maintenance cost by capitalizing
on commonality.
The scope of this plan is limited to developing and implementing
a system which will meet the objectives outlined in paragraph 1.3.
This document encompasses the organizational mission, system
objectives, management approach, CSPO organization/functions,
and financial management and oversight.
It is anticipated that the system will be turned over to
operational organizations within each Agency upon acceptance.
T:he detailed ;planning for system transition and operation will
be accomplished in coordination with the appropriate directorates
within the respective Agencies as the system design is developed.
1.2 MISSION STATEMENT
The Consolidated SAFE Project Office will define, develop
and bring to operation the SAFE System to satisfy the needs of
the production analysts and users in the CIA and the DIA.
Further, it will take maximum advantage of requirements and
functions common to both Agencies to minimize system development,
procurement, maintenance and operating costs.
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1,3 SYSTEM OBJECTIVE
The SAFE System objective is to support improvement in the
timeliness, quality, and effectiveness of intelligence data
used to produce information for policy/decision makers and
military commanders. Modern automatic data processing tools
and communications will be provided to:
o Assist in the analytical process by making
available hardware and software techniques for
manipulating and correlating intelligence data,
o Support the management, production and dissemination
of finished intelligence,
o Assist in the intelligence assessment process and
collection requirements process,
o Permit data interchange with other systems at
both national and field levels, (e.g., NMIC,
COINS, AIRES, ADSTAR, and intelligence handling
systems at Unified and Specified Commands)
o Permit accomodations for future requirements,
o Enable restructuring and redesigning of
intelligence database holdings for efficient
operational utilization,
o Support a security environment consistent with
established policies and procedures.
The SAFE System will encompass those user requirements
defined by CIA's SAFE Functional Requirements Document (as
maintained) and the ADISS Master Plan of 10 June 1977 as
detailed and ammended by the contracted (Aug. 77) System
Definition Study. The System will address all elements of
these requirements, those unique to each Agency as well as
those common to both Agencies.
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2.1 APPROACH
The Consolidated SAFE Project office will carry out the SAFE
development by managing the currently contracted efforts of
each Agency and future development, procurement and support
efforts. The objective is to have the system development
performed by one contractor with technical service contractors
as required to support the CSPO's activities.
The CIA SAFE Design Competition Phase (DCP) contracts will result
in selection of a prime contractor for the development of the
System.
The DIA SAFE System Definition Contractor will complete documenting
and analyzing the following DIA tasks:
o User requirements,
o System data sources and flow,
o System data base structure and management,
o Viable alternatives.
This contractor will then be tasked to define interface and
integration requirements to other systems in DoD.
The CIA contractor for Design Support Services will continue
the support tasks currently assigned, particularly in the
user language/work station requirements development area, until
the prime contractor is selected. At that time the CIA and
DIA (support) contractors' roles will be narrowed to analytical
staff support and technical tasks to complement the CSPO's
capabilities.
2.2 PROJECT PHASING
The SAFE Program will be carried out in five phases as
follows:
II-1
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2.2.1 REQUIREMENTS DEFINITION (1975 ? MARCH 1978)
This phase provides for the delineation of those functions
which the users expect the System to perform to support
their needs. At all times there will be a set of baseline
requirements against which development is taking place and a
set of priority ordered changes against which future plans
will be made.
The initial set of requirements for (CIA) SAFE was released
in June of 1977 and will be updated in January of 1978 as a
baseline document for use in system definition. The baseline
requirements for DIA SAFE will be detailed (within the scope
of the 10 June 1977 ADISS Master Plan) by March 1978. These
sets of requirements will be integrated by the CSPO to
define the total SAFE system. The integrated requirements
will be given to the DCP contractors to permit them to
define a system to satisfy both Agencies.
2.2.2 SYSTEM DESIGN COMPETITION (OCTOBER 1977 _. JUNE 1979)
During this phase the initial CIA SAFE Design Competition
Phase contracts will be extended to include the DIA require-
ments noted above. In addition, the results of the other
DIA System Definition tasks will be integrated into the
overall system design. The Design Competition Phase contracts
will result in detailed System Acquisition Proposals. These
proposals will. be evaluated on the bases of cost, performance
and risk and the winner will proceed to the System Development
and Acquisition Phase.
2.2.3 SYSTEM DEVELOPMENT AND ACQUISITION (JULY 1979 -
1982)
During this phase the winner of the Design Competition Phase
will become the prime contractor for the SAFE System. The
system design will be further detailed and analyzed leading
to Requests for Proposals being issued for the standard
hardware and software. Development work will be initiated
for software and any special hardware required. The standard
hardware and software will be acquired during this phase to
support development activity and for total system delivery
to the government.
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2.2.4 INSTALLATION, TESTING AND ACCEPTANCE (1981 - 1983)
Because installation, testing and acceptance plans are
dependent on system architecture and budget levels, these
plans will be detailed in the System Acquisition Proposals
at the end of the Design Competition Phase.
A phased installation will be sought with a core of basic
elements brought to an initial operating status. Upon
completion of successful testing and acceptance the remainder
of the system will be built on this core.
2.2.5 OPERATIONS (1983 - )
An operational group within each Agency (RS within DIA and
ODP within CIA) will operate and manage the system. The
CSPO will work in close coordination with these respective
groups to plan transition phasing and ensure that the
transition to operational status is successful. These
operational groups, in close coordination, will maintain the
system and respond to evolving requirements as delineated by
both Agencies.
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2.3 MAJOR PROJECT MILESTONES
The following major milestones represent planning prior to
consolidation of the technical programs and will be updated
quarterly.
1.
Establishment of the CSPO
10/77
2.
Concurrence of the Memorandum of Under-
standing and SAFE Project Management Plan
12/77
Extension of the Design Competition
Phase contracts
1/78
(a) System Definition Functional
Requirements Document
3/78
(b) Data Flow and Source Analysis
Document
5/78
(c) Database Analysis Document
6/78
(d) Alternative Analysis Document
9/78
5.
Select Prime Contractor
6/79
6.
Receive System Implementation Plan
8/79
7.
Initiate Site(s) Selection/Preparation
10/79
8.
Select Hardware
4/80
9.
Receive Initial System Deliveries
3/81
10.
Initial Operational Capability
3/83
(date based on (DIA/CIA) FY 1979 Budget of
$3.7 million)
*FIGURE 1 shows the detailed relationships of the DIA Systems
Definition Contract and the CIA Design Competition Phase
contracts. It shows the pulling together of those two
efforts in FY 1978 and the evolution, in FY 1979, to a
single system design. Additional contractual support will
be initiated in FY 1978 to provide systems integration and
interface planning, validation and verification, and to
expand the Design Competition Phase contracts to include DIA
requirements.
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ACTIVITIES*
AOO3 CIA DATA SOURCE
AND FLOW ANALYSIS
3.2 CIA DATA FLOW
ANALYSTS
A004 DIA DATA BASE
IfYSTEM ANALYSIS
0
3.3
CIA ARCHITECTURE
SELECTION
A006
DIA
NW/SW
CANDIDATE
ALTERNATIVES
3.4/
CIA
SYSTEM DESIGN
3.~
A002
DIA
REQUIREMENTS
DEFINITION
A077
DIA SYSTEM
ALTERNATIVES AND
RFCC'INRNDATIONS
YIA DESIGN
ANALYSIS
3.7 CIA REQUIREMENTS/
COST TRADEOFF ANAL.
3.9 CIA COMMUNICATION
SYSTEM DESIGN
3.6 CIA SYSTEM
ACQUISITION PHASE
PROPOSAL
a
J
Q
Figure 1
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LEGEND:
^ DIA ACTIVITIES
O CIA ACTIVITIES
3 FGP.MER CIA MILESTONES
U CONSOLIPATCj DC? ACTIVITIES
0 PRIME CONTRACTOR SELECTION
Ln
H'
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SECTION III
3.1 PROJECT DIRECTION
The Consolidated SAFE Project Office has been charged by
the Directors of both Agencies for development of a system
responsive to the users' needs. The CSPO is responsible for
the conduct of the SAFE Project.
The CSPO will be an element of the CIA's Office of Data Processing.
The CSPO will be made up of the following components (as shown
in Figure 2) with functions as indicated below.
The Chief of Project Planning and Control is responsible for:
o Development and maintenance of Project plans
and for development of control mechanisms,
tools and displays for use by all elements of
the Project.
o Preparing responses to queries in preparation
for budgetary hearings.
o Logistic and site planning for the system.
o Document controls and configuration management.
o Operational requirements and transition planning.
o Budget and Financial Management:
- Technical preparation of the budget.
- Proper accounting of all Project resources.
- Certifying the availability of funds for all
procurement actions.
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- Understanding budgetary procedures within each
Agency and working in close coordination with
the appropriate Agency Directorates to ensure
adherence to budgetary cycles and procedures.
The Chief of System Development and Acquisition is responsible
for:
o Managing the system design, development, integration,
testing, acceptance and transition to operation.
o Monitoring and providing advice on related
development programs in other components of
DIA and CIA.
o Providing technical oversight and contract
management for the principal contracted effort.
The Chief of Systems Analysis is responsible for:
o Integration of CIA and DIA requirements in
coordination with the Requirements and Database
Administration components.
o Reliability and test programs.
o Monitoring support contracts.
o ' Defining interfaces to other systems.
o Validation and verification of system cost-
effectiveness, performance and architecture.
o System security.
- Ensuring that the system attains the level of
security commensurate with the standing policies
and security levels of information contained
in the system's files.
- Providing security advice to the Project Director
and other staff components.
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The Chief of Database Administration is responsible for:
o Identification and definition of all databases
on the system to include recommendations for
combined use and support where practicable.
o Identification of maintenance responsibility for
for all files.
o Coordination with System Development and
Acquisition and Requirements components to
ensure that database structures and management
are responsive to users' needs.
3.1.6 REQUIREMENTS
T:r.e Chief of :Requirements is responsible for;
o Identification and assembly of all intelligence
.requirements of the users in each Agency.
o Ensuring the validation and priority ranking
of requirements with each Agency.
o Developing (in coordination with Project
Planning and Control) substantive justification
for Project resources.
o Advising the Project Director and Deputy
Director on all requirements matters.
o Establishing and monitoring all appropriate
control and reporting procedures for requirements.
o Validating (in coordination with System Develop-
ment and Acquisition and System Analysis components)
that the SAFE System satisfies users' requirements.
3.2 STAFFING REQUIREMENTS
The staffing estimates (shown in Table 1) are based on the
following premises:
o The organizational functions as outlined
above are carried out by CSPO.
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111-3
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o The DIA System Definition and validation/verification
are contracted efforts (accounting in part for
the CIA/DIA manning disparity). The Rome Air
:Development Center will provide DIA with technical
assistance and contract administrative support.
o The CSPO integrates requirements and provides
technical as well as management oversight to the
Prime contractor.
o The CSPO is provided administrative support by
the CIA.
o DIA personnel assigned to the CSPO must meet
CIA Security Standards including full field
investigation and polygraph interview.
o Both Agencies will proceed immediately to fill
vacancies and will be fully staffed by 1 April 1978.
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PROJECT
PROJECT
PLANNING
& CONTROL
(CIA)
6 - (CIA)
1 - (DIA)
7 Positions
SYSTEM {
DEVELOPMENT 1
& ACQUISITION
L -(~,< (CIA) '
AL- J
I
3 - (DIA)
8 - (CIA)
11 Positions
DIRECTOR
+
(CIA)
[DEPUTY (DIA)
2 - (CIA)
1 - (DIA)
5 Positions
SYSTEMS
ANALYSIS
(CIA)
1 - (DIA)
5 - (CIA)
6 Positions
REQUIREMENTS
(DIA)
2 - (CIA)
3 - (DIA)
5 Positions
DATABASE
ADMINIS-
TRATION
(DIA)
2 - (CIA)
1 - (DIA)
3 Positions
FIGURE 2
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STAFFING ESTIMATES
(Parenthetical numbers represent CIA/DIA positions respectively).
78 79 80 81
82
PD/DPD*
'5 (3/2)
5
(3/2)
5
(3/2)
5
(3/2)
5
(3/2)
**
**
**
PP&C
7 (6/1)
10
(7/3)
18
(11/7)
25
(13/12)
25
(13/12)
REQMNTS
5 (2/3)
4
(1/3)
2
(1/1)
2
(1/1)
2
(1/1)
SD&A
11 (8/3)
15
(10/5)
16
(11/5)
16
(11/5)
16
(11/5)
SA
6 (5/1)
8
(6/2)
6
(4/2)
6
(4/2)
6
(4/2)
3 (2/1)
4
(2/2)
4
(2/2)
3
(1/2)
3
(1/2)
37
51
57
(26CIA/11DIA)
(29/17)
(32/19) (33/24)
* Includes 3 clericals who support the total staff.
(33/24)
Includes operations personnel to support initial operation
in CIA/DIA and planning personnel to support applications
programming in DIA.
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SECTION IV
SYSTEM FUNCTIONAL REQUIREMENTS
4.1 RESPONSIBILITIES
The Statement of User Requirements for the SAFE System will
continue to be the responsibility of the individual Agencies.
This information will be obtained from the Systems Analysis
Staff of the Office of Central Reference (SAS/OCR/NFAC) for
the CIA and from the DIA SAFE User Requirements Manager who
will be the focal point within DIA for user requirements.
The CSPO will integrate the requirements of both Agencies
and support revalidation of these requirements within each
Agency (NFAC for CIA and VP for DIA). The integrated re-
quirements will be those against which the system will be
developed.
The CSPO will maintain this integrated set of requirements
in the form of a consolidated SAFE Functional Requirements
Document. This document and all modifications will require
the concurrence of the OCR/NFAC in CIA and VP/SP in the DIA.
4.2 CLARIFICATION AND RESOLUTION
Clarification and resolution of system inconsistencies in
the satisfaction of the requirements will be accomplished
through a Joint Requirements Board consisting of the Chief,
SAS/CIA and the DIA Requirements Manager and chaired by the
Project Director.
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5.1 BUDGET
The CSPO will prepare a program budget annually in conjunc-
tion with each Agency's budget calendar. This budget will
cover Project expenses including personnel salaries and
benefits.
The budget will identify the total system costs, indicating
the portion attributable to each Agency's unique requirements
and the equal proration for common elements.
The CIA's SAFE Resource Package will be included in ODP's
Budget Submission and DIA's SAFE Resource Package will be
included in RCC's ADP submission.
Each Agency will include its identified costs in its annual
budget submission in accordance with its own procedures.
The CSPO will coordinate the resources packages of each
Agency to ensure that varying priority levels do not permit
discontinuities in the Program.
It is anticipated that the SAFE Project will be identified
as a consolidated line item in the National Foreign Intelligence
Program's Congressional Budget Submission.
The budgetary process is as shown in Figure 3.
-5.2 OBLIGATION OF FUNDS
Expenditures against the budget will be planned by quarters
for each fiscal year and will be reported quarterly against
the plan. The plan and reports will identify the application
of funds against each Agency's requirements.
The DIA total funding level for each fiscal year will be
confirmed by the DIA Comptroller (RS) to the CSPO using the
military Interdepartmental Purchase Request (DD Form 448).
DIA will advance funds to the CIA's Office of Data Processing
under the Economy Act based on SF 1080 billings from CIA.
CIA will provide certified summary accountings on a quarterly
basis both for costs to satisfy common requirements and those
requirements unique to each Agency. These summary accountings,
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reflecting costs to the sub-object level, will represent the
final accountings for advanced funds.
The proration of costs for the total system design and
developments to satisfy common requirements will be on a
50/50 basis. The proration of costs for other acquisitions
and procurements will be based on each Agency's expected usage,
needs, and quantities.
The obligation of funds will be in accordance with standard
ODP/CIA procedures.
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NFIP
AND
OMB LEVEL
CONGRESSIONAL LEVEL
APPROVED
AGENCY
LEVEL
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Figure 3 v-3
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6.1 OVERSIGHT
The CSPO's reporting channel to the Director of the CIA will
be through the Office of Data Processing, the Deputy Director
for Administration, and Deputy Director of Central Intelligence.
The reporting channel to the Director, DIA will be through
the Systems Planning Office (SP).*
A Steering Committee consisting of the DD/NFAC/CIA**,
DDA/CIA, SP/DIA, and VP/DIA** will review and approve the
annual Program plan and budget. It will provide guidance on
policy issues and will resolve issues that the CSPO cannot
resolve.
This Steering Committee will review the Project quarterly to
ensure that the System being developed is responsive to the
users' needs and that the Project is progressing satisfac-
torily. The quarterly reviews will encompass plans, accom-
plishments, activities, and problems.
6.2 REPORTING
Monthly, quarterly, and semi-annual reports and briefings
will be provided as noted in Table 2. The quarterly reports
will cover the preceding quarter's results and current
quarter's plans and will include financial status of the
Project for the fiscal year. The semi-annual reports will
cover the total Project status and activity to date and
technical and financial. plans for the completion of the
Project.
On those months when quarterly and semi-annual reports are
due, monthly reports will be incorporated into those quarterly
and semi-annual reports.
The CSPO will produce the reports and schedule briefings no
later than 10 working days after the end of the reporting
period.
The DIA reporting channel will change from SP to RS at
completion of the System Functional Design.
** Co-Cliai
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VI-1
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DCI
DD/NFAC/
D/OCR/
DD/DIA
SP/DIA
D/DCI/
CIA
CIA
ICS
D/DIA
DDA/
D/ODP/
RS/DIA
CIA
CIA
COMPT/
VP/DIA
CIA
Semi-Annual
Briefings
and Reports
x
X
X
X
X
X
Quarterly
Briefings
and Reports
x
X
X
X
X
Monthly
Briefings
and Reports
x
X
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 S)' I
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1.ir tltunant (ir 11ci-,11 I:ul,erlc V. `1il,hc~, ,Jr. , t1SA1:
11i rectos", Delcuse I nLellit;cice ~1 ;o:icy
IVasllingtoiI, D.C. 203()l
rmp
I. was i' ea:;cd to reoc il'c your 1 hu1.ll,hts on joint SAI 1, ;nid At)1SS
project management, and I endorse your approach ' t:o the t i:nc.ly con-
soi.idatioll of these projecLs. I have consequently directed my staff
to modify the cxisLIn;, SAID, project org:ini?nLion irlJncxliaLely to
accorrunodatc this ch,nl,,e. The initial. tasks for thi:; joint. CIA/1)1A
project 01-f_ice should he to:
(a) Draft and coordinate an